Board Policies and Administrative Procedures

Chapter 1: The Feather River Community College District

AP 4010 Academic Calendar

Reference: Education Code Section 79020; Title 5, Section 55700 et seq., Section 58142

The Academic Calendar Committee establishes an academic calendar proposal for the following year, which must be ratified by the full-time faculty union.

In conformance with AP 2510 Participation in Local Decision Making, the Academic Calendar Committee shall be comprised of the Vice-President Instruction/CIO and one additional administrator, two Academic Senate faculty, the Registrar, and one Associated Students’ representative.

Composition of the Academic Calendar Committee is subject to contract negotiation. (See Article 18 on Calendar, Agreement between Feather River Federation of Teachers AFT/CFT, AFL-CIO, and Feather River Community College District.)

The number of days in the academic calendar is defined in the current full-time faculty contract.

Holidays in any given year include the following:

Independence Day (*July 4th )
Labor Day (First Monday in September)
Veteran's Day (*November 11th )
Thanksgiving Day (Fourth Thursday in November)
Day after Thanksgiving Day (Fourth Friday in November)
Holiday Recess (7 days prior to January 2nd)
Martin Luther King Jr. Birthday (Third Monday in January)
Lincoln's Birthday (*)
Washington's Birthday (Third Monday in February)
Memorial Day (Last Monday in May)
Juneteenth (June 19)

The Board of Trustees or the Superintendent/President, as its designee, may close the college and offices on other dates when good reason exists.

* Please refer to Education Code 79020 for laws regarding regulating the scheduling of Lincoln’s Birthday, Veterans Day, and holidays that fall on weekends. In addition, the California Community College Chancellor’s office lists recommended holidays.

Reference: BP #4010

Approvals:

Academic Senate: February 9, 2022

Classified Senate: February 22, 2022

Cabinet: May 4, 2022

AP 4020 Program Curriculum and Course Development

Reference: Title 5 Sections 51021, 55000 et seq., and 55100 et seq.; 34 Code of Federal Regulations Park 600.2; ACCJC Accreditation Standard 2; U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended

Program and curriculum development are academic and professional matters that are initiated by faculty within the departments and submitted through the approval process established by the Curriculum Committee under the jurisdiction of the Academic Senate. The Vice-President Instruction/CIO provides administrative oversight for the process. The Curriculum Committee reviews courses, programs, and other curricula proposals, revisions, and retirements in a manner that meets each of the requirements under Title 5, Section 55201(b.1), and those specified in the college’s curriculum review process.

The District shall develop and offer programs and curricula in ethnic studies, programs and curricula that infuse a global perspective into the curricular offerings, and programs and curricula that include instruction on the perspectives of persons with low socioeconomic status in the topic.

The District shall provide annual certification to the California Community Colleges Chancellor’s Office pertaining to the approval of credit courses and credit programs as required under Title 5 Sections 55100 and 55130.

Curriculum Committee Composition

The Curriculum Committee shall be made up of the Vice-President Instruction/CIO (ex-officio), Division Chairs, Articulation Officer, two Academic Senate representatives, Classified Staff representative (academic advisor), and Associated Student Body President. The Academic Senate President acts as an ex-officio member of the committee.
Chairperson: The Vice-President Instruction/CIO shall be the chair of the Curriculum Committee. It shall be the responsibility of the chair to:

Prepare the agenda, and to schedule meetings
Assemble and distribute data relative to the agenda
Prepare and distribute minutes of the meetings
Prepare and distribute curriculum materials for Board of Trustees approval
Archive retired and revised course outlines
Appoint designee (preferably the senior division chair on the committee) to chair meetings in their absence.

Procedures: The Curriculum Committee will meet twice monthly during the normally scheduled academic year. Any member of the committee may request the presence of any staff member as a resource person at the meetings.

Shared Governance

The Curriculum Committee provides recommendations to the Academic Senate regarding educational curricular issues.
The Academic Senate delegates to the Curriculum Committee, without forfeiting its rights or responsibilities under Title 5, Section 53200-53204, the responsibility to review proposed revisions or additions to program curricula, new program proposals, and certain limitations on enrollment using the curriculum review process.
Function: The Curriculum Committee shall be the highest authority in the District for the interpreting of the implementation of Title 5 before such issues go to the Academic Senate and ultimately the Board of Trustees. The responsibility of the Curriculum Committee is to ensure the coordination and compatibility of curriculum in the District through resolution of articulation conflicts and curriculum planning.

Scope of Responsibility

The Curriculum Committee reviews proposed revisions or additions to program curricula including certificates, new program proposals, and certain limitations on enrollment. Such proposals shall emerge from faculty within their respective disciplines. Although curriculum proposals may originate at any point within the District, it is recognized that curriculum changes and new course proposals generally flow from the departmental level through the division to other points within the approval process.
The Curriculum Committee reviews courses in a manner that meets each of the requirements under Title 5, Section 55201(b.1), and those specified in the college’s curriculum review process.
If substantive changes to course outlines are approved by the Curriculum Committee, the course outline must be re-evaluated for transferability, under the leadership of the Articulation Officer. Minor changes, as determined by the Committee, do not require this re-evaluation.
In addition, the Curriculum Committee’s scope of responsibility includes all of the following:

§ Reviews all proposals for new courses and/or programs to determine their appropriateness in the overall college curriculum.

o These proposals will appear first as discussion items for review. When all points have been clarified, at this or subsequent meetings, the item will then go on the committee's consent agenda for approval.

§ Determines and approves the appropriate category of courses under Title 5 standards (degree-applicable credit courses, non-degree applicable credit courses, non-credit courses, community service courses.)

§ Determines and approves the purpose of such courses (transfer/non-transfer, AA applicable, vocational, remedial), the number of credit units awarded, and grading methods.

§ Provides recommendations to the Academic Senate and College President in the area of college-wide curricular/instructional issues, e.g., course prerequisites, grading policies, add/drop procedures, graduation requirements, general education requirements, etc.

§ Provides other related recommendations requested by the Academic Senate or College President.

Review of General Education

Annually, the college shall review the General Education requirements for degree-seeking students to establish that the structure and courses included are still supported by the faculty and still in compliance with all other provisions of this policy and with the law. The Curriculum Committee is responsible for conducting this review, guided by the Articulation Officer who serves on the committee and with input from the Divisions.

Curriculum Review Process

Step-by-step processes for submitting curricular revisions are outlined below.

New Program Proposals (degree or certificate) or Major Program Revisions

1. Faculty member(s) or other employees of the District may develop proposals for new programs. Common courtesy dictates that proposals are discussed within the appropriate Division and the Vice-President Instruction/CIO at logical points during this process. Proposals should include the following and should follow the Program and Course Approval Handbook (PCAH) issued by the Chancellor’s Office:

a. Justification for new program, including information on projected FTES, student need, and industry/job demand.

b. Resource needs, including faculty, facility, equipment, supplies, library, etc.

c. Curriculum, including required “core” courses, electives, (as appropriate) and total units.

d. Course outlines for all courses, whether new or existing.

e. For vocational programs / courses, evidence of advisory committee review and/or approval.

2. Complete proposals are to be submitted to the Office of Instruction for review and inclusion in the Council on Instruction agenda. The Council on Instruction will review the proposal and make recommendations regarding implementation of the proposal based on its fit within the college’s mission. Upon approval by the Council on Instruction, the proposal will then be submitted to the Curriculum Committee for review and approval. The Office of Instruction prepares and distributes the agenda four working days prior to the meeting date of the Curriculum Committee. The originator(s) of the proposal should attend all meetings where the proposal is on the agenda to address questions and receive feedback. Without this representation, the Curriculum Committee may elect to table the item.

3. All actions of the Curriculum Committee will be forwarded, via the Vice-President Instruction/CIO, to the Academic Senate for final approval. Minutes are prepared by the Recording Secretary for submittal to the Curriculum Committee for approval by voting members. Per the joint agreement, the Curriculum Committee shall give notice of its recommendation to the Academic Senate President in a timely fashion.

4. Approval of curricular additions or revisions by the Curriculum Committee does not suggest funding will be available.

5. Approved curriculum items requiring District Board of Trustees' approval are transmitted to the Superintendent/President for placement on the Board agenda.

6. If approved by the Board of Trustees, appropriate items are forwarded by the Office of Instruction to the Chancellor's Office of the California Community Colleges. (New programs must be approved by the State Chancellor’s Office.)

7. Proposals emerging from the Vocational and Technical Division must be approved by the North Far-North Regional Consortium prior to submission to the State Chancellor’s Office.

8. The Office of Instruction will take all appropriate steps to implement all actions approved by the Board of Trustees and/or college-approved items not requiring Board action, including communicating changes that impact other campus entities (e.g., Registration Services).

9. Course outlines for all approved programs and courses will be reviewed and updated at least every four years.

Course Outlines of Record (CORs): new or revised

1. Faculty member(s) or other District employees may develop new or revise existing course outlines.

2. Outlines are to be submitted to the Office of Instruction via the process described in the Curriculum Handbook for review and inclusion in the Curriculum Committee agenda. The Office of Instruction prepares and distributes the agenda four working days prior to the meeting date of the Curriculum Committee.

3. The originator(s) of the proposal should attend all meetings where the proposal is on the agenda to address questions and receive feedback. Without this representation, the Curriculum Committee may elect to table the item. In the originator(s) absence and if changes are minor, the appropriate Division Chair is responsible for communicating such recommendations to them. Such approval does not suggest funding will be available.

4. All actions of the Curriculum Committee will be forwarded, via the Vice-President Instruction/CIO, to the Academic Senate for final approval. Minutes are prepared by the Recording Secretary for submittal to the Curriculum Committee for approval by voting members.

5. Upon review, if the Academic Senate approves the outline, the course may be offered.

6. The Office of Instruction will communicate changes that impact other campus entities (e.g., Advising).

7. An additional curriculum evaluation component will occur for courses where 51% or more of the course is delivered remotely (i.e. Distance Education) via the established distance education addendum. See BP/AP 4105 Distance Education.

Instructor’s Formal Agreement to Teach the Course as Described

Instructors will be provided with a copy of the course outline of record for all courses to which they are assigned. By accepting employment with the District, faculty agree to teach in accordance with the course outline.

Credit Hour

One credit hour of community college work (one unit of credit) shall require a minimum of 48 semester hours of total student work, which may include inside and outside-of-class hours. A course requiring 96 hours or more total student work shall provide at least 2 units of credit.
Courses will be assigned unit values to the nearest 0.5-unit increment.
Guidelines for class hours and credit unit are as follows:

o Each lecture class hour is presumed to require two hours of study. Thus 1 hour lecture + 2 hours study = 3 hours "recitation and study" = 1 unit of credit.

o "Pure" laboratory hours are presumed to confine all student activity to the laboratory itself (i.e., homework is not a condition of laboratory experiences as it is with lecture hours). Thus, 3 hours of laboratory = 1 unit of credit.

o Laboratory hours which either regularly include lecture and/or homework as a condition of the laboratory activities (as in writing laboratories or art studios) we have interpreted as combining "recitation" or "study" and laboratory activities. In such cases, we have allowed the following:

§ 2 hours of laboratory + 1 hour lecture = 3 hours = 1 unit, OR

§ 2 hours of laboratory + 1 hour recitation = 3 hours = 1 unit, OR

§ 2 hours of laboratory or lecture/lab demonstration + 1 hour study = 3 hours = 1 unit.

o Practicum, field, or clinical experience presumes five hours of weekly student activity as the equivalent of three hours of classroom instruction/activity (laboratory) to equal one unit of credit. Practicum, field, or clinical experience requires the student to perform psychomotor skills in an applied situation on a repetitive basis. This experience is under general supervision while the student is learning and is usually based upon demonstrated skill improvement or mastery.

For purposes of federal financial aid eligibility, a “credit hour” shall not be less than:

One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately 15 weeks for one semester or trimester hour of credit.

Reference Updated: October 17, 2024

Reference: BP #4020, AP #2510

Approvals:

Academic Senate: October 11, 2023

Classified Senate: October 26, 2023

Cabinet: December 11, 2023

AP 4021 Program Revitalization, Reorganization, and Discontinuation

References: Education Code Section 78016; Title 5 Sections 51022 and 55130; ACCJC Accreditation Standard II.A.15

Philosophy and Purpose

The Feather River Community College District is committed to upholding the vitality and integrity of its educational programs that support the mission of the College through processes of regular and ongoing evaluation. An instructional (educational) program is defined as a discipline and/or as an organized sequence or grouping of courses leading to a defined objective such as a major (area of emphasis), degree, or certificate. Primary consideration in the decision to consider program discontinuance will be given to the service the program provides to the college community, not to budgetary considerations. Only programs with low or declining enrollment, decreasing demand for service, or clear obsolescence will be considered for discontinuance.

This procedure delineates a transparent and data-driven process to consider the relevant issues and to bring an appropriate and timely resolution regarding program revitalization, reorganization, or discontinuation. While the intent of this procedure is to outline a proactive process to provide recommendations to the District for implementation, it is understood that the Board of Trustees has ultimate authority independent from this procedure as may be necessary in the event of fiscal emergencies or extraordinary circumstances.

A program revitalization, reorganization, or discontinuance review will be initiated and carried out according to the following steps:

1. Program revitalization, reorganization, or discontinuation discussions can be initiated by administration, faculty, or Academic Senate. A request for program analysis shall be sent to the Chief Instruction Officer (CIO) and will include a brief explanation of the rationale for the request. The CIO will consult with the Academic Senate President on whether to move the recommendation forward to the Superintendent/President.

2. A Task Force will be convened that consists of the Chief Instructional Officer (CIO), the division chair, the institutional researcher (as a non-voting member), Chief Financial Officer (as a non-voting member), an academic advisor, two faculty members who are not members of the program appointed by the Academic Senate.

The Task Force will be co-chaired by the CIO (or designee) and one faculty member to be chosen by the members of the Task Force. The Co-chairs’ responsibilities include, but are not limited to, the following:

Consult with the institutional researcher and other resources to gather information to determine the disposition of the program(s) identified as having a declining enrollment trend
Arrange a meeting with a spokesperson from the program under review
Prepare a written summary of each meeting
Produce a Task Force Recommendation Report

3. Program Analysis involves an assessment of quantitative and qualitative measures of program health. The Task Force will reach agreement on the measures to be used in the program analysis, these will typically include measures such as those listed below:

Quantitative measures:

Total student enrollment
Number of class sections offered
Fill rates/caps
FTES
FTES/FTEF
Term-to term persistence of students in the program
Retention
Student Success (C or better)
Number of graduated/certified students from the program
Expense or annual cost/FTES trends
Labor market demand: vocational and avocational
Number of program/area transfers

Qualitative measures:

Impact on the general education curriculum or the curriculum of other programs
Impact on the ability of students to complete their degree or certificate or to transfer (this includes maintaining the catalog rights of students)
The College’s ability or inability to provide the resources to maintain the program
Balance of college curriculum
Replication of programs in the surrounding area and their efficacy
The potential impact on diversity at the College
Alignment with Chancellor’s Office priorities, college mission, accreditation standards, and state and federal law
Effects on local business and industries- i.e., declining market/industry demand (local, regional)
Employment outlook – regional, national and international
Potential impact on the community
Availability of the program at other community colleges
If this is a grant-funded program, what was the agreed institutional commitment for the campus to continue this program?
Describe additional financial resources that would be required to sustain the program on an annual basis such as: Faculty compensation FT/PT, Support Staff compensation, Facilities costs, Equipment costs, Supplies cost

The institutional researcher will be responsible for completing the quantitative data and the task force members will be responsible for researching and gathering the qualitative data. When data collection is complete, the faculty from the program shall be given the opportunity to review and/or supplement the data. The Task Force will then commence analysis of all data.

4. Subsequent to review of all of the relevant information, the Task Force will prepare a report that consists of a summary and analysis of the data and a final recommendation. The report will include a tally of the final vote and reasons for any disagreement among Task Force Members.

The faculty who teach in the program under review will have the opportunity to review the initial report for findings of fact and craft a formal response that shall become part of the final report. The CIO will submit the final report to the Superintendent/President.

The two possible recommendations that may be provided by the Task Force include:

A. Program Revitalization or Reorganization: A program may be recommended to continue with qualifications. These qualifications may include specific interventions designed to improve the viability of the program, such as training and professional development, curriculum changes, reallocation of resources, a new full-time faculty position, or restructuring the program.

The report for program reorganization or revitalization shall include:

Detailed description of recommended interventions
Timeline during which these interventions will occur
Expected outcomes following program revitalization
Plan for program re-evaluation that includes a timeline for feedback regarding program viability from the CIO to the Superintendent/President and Academic Senate

B. Program Discontinuance: A recommendation to discontinue a program will occur when, after a full evaluation study, it is concluded that it is no longer in the best interest of the College, its students, and the larger community for the program to continue.

The report shall include the following:

Detailed plan and recommended timeline for phasing out the program that minimizes the impact on students, faculty, staff and the community
Impact report explaining how phasing out the program will affect students, faculty, staff, and the community, as well as the balance of the college’s curriculum
Amount of cost savings achieved of the program’s discontinuance
Recommendations for how currently enrolled students may complete their educational objectives through alternative means
Requirements of collective bargaining for faculty and staff, including application of policies for reduction in force and opportunities for retraining of faculty and staff

5. The Superintendent/President has full responsibility and authority to implement the recommendation as designee of the Board of Trustees. If the Superintendent/President concurs with the Task Force recommendation, the Superintendent/President will direct the appropriate administrators to work with faculty and staff to create a detailed plan for implementation.

If the Superintendent/President decides not to implement the recommendation for revitalization, suspension, or discontinuance, then he or she shall communicate the reasons in writing to the College community.

Reference Updated June 27, 2024

Reference: BP #4021

Approvals:

Academic Senate: November 20, 2017

Classified Senate: November 20, 2017

Cabinet: January 16, 2018

AP 4022 Course Approval

References: Title 5 Sections 55100 and 55150

Credit Courses

Procedures for course approval of credit courses must meet at least the following criteria.

· The Curriculum Committee and Board of Trustees must have approved each credit course pursuant to Title 5 Section 55002, Title 5 Section 55002.5, and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook.

· District personnel involved in the credit course approval process, including members of the Curriculum Committee, must have received the training provided for in Title 5 Section 55100.

· Unless modified to properly address the reasons for denial, no courses may be offered that were previously denied separate approval by the California Community Colleges Chancellor’s Office.

· The Board of Trustees must have established local policies or procedures specifying the relationship between contact hours, outside-of-class hours, and the calculation of credit hours.

· Annual certification must be submitted to the California Community Colleges Chancellor’s Office before the conclusion of each academic year that the District complied with regulatory requirements relating to approval of credit courses.

Non-Credit Courses

Districts may approve non-credit courses pursuant to Title 5 Section 55002 and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook. Procedures for course approval of non-credit course must address at least the following:

· The Curriculum Committee and Board of Trustees will approve each non-credit course pursuant to Title 5 Section 55002 and the California Community Colleges Chancellor’s Office Program and Course Approval Handbook.

· The District must promptly report all non-credit courses approved by the Board of Trustees to the California Community Colleges Chancellor’s Office Curriculum Inventory Management Information Systems.

· District personnel involved in the non-credit course approval process, including Curriculum Committee members, will receive the training provided for in Title 5 Section 55150.

· The Board of Trustees will establish local policies or procedures specifying attendance counting consistent with Education Code Sections 84030 et seq.

· Annual certification must be submitted to the California Community Colleges Chancellor’s Office before the conclusion of each academic year that the District has complied with the requirements of Title 5 Section 55150 relating to the approval of non-credit courses.

Approvals:

Academic Senate: October 20, 2025

Classified Senate: November 6, 2025

Cabinet: December 2, 2025

AP 4025 Philosophy and Criteria for Associate and Baccalaureate Degrees and Certificates

AP 4025 Philosophy and Criteria for Associate and Baccalaureate Degrees and General Education

Reference: Title 5 Section 55061; ACCJC Accreditation Standard 2, Baccalaureate Degree Pilot Program Handbook, AB 1725

College procedures regarding Associate Degrees, Baccalaureate Degrees, and General Education will follow from the philosophy and criteria expressed in BP 4025 Philosophy and Criteria of Associate Degree and General Education, Baccalaureate Degree Pilot Program Handbook, and from the requirements delineated in pertinent sections of the Education Code, Title 5, and Accreditation Standards. In establishing or modifying general education requirements, the Committee shall seek ways to create coherence and integration among the separate requirements.

All graduation requirements, including degree and general education shall be published in the college catalog or as an addendum to the catalog if degree requirement changes are to be implemented prior to the publishing of the next catalog. All addendum information shall be made available to advisors and counselors in a timely manner and shall be made public in electronic form on the college's website.

Philosophy and Criteria for Associate Degrees

The associate degree at �鶹�� consists of a minimum of 60 semester units that include 18 units of general education in addition to fulfilling the college’s requirement in these areas: ethnic studies, mathematics, and American history and institutions/California government. The associate degree is awarded to students who demonstrate proficiency in communication; computation; creative, critical and analytical thinking; and community, cultural diversity, global consciousness and responsibility. In addition, students graduating with an associate degree shall possess sufficient depth by completing at least 18 semester units in an associate degree major listed in the college catalog. Of the total required units, at least 12 semester units must be completed in residence at the college.

Associate Degree Requirements

60-degree applicable semester units.
At least 18 semester units of study must be taken in a defined major or in an area of emphasis involving lower division coursework which prepares students for a field of study or for a specific major at the University of California or the California State University. These majors along with the general education and college requirements are listed in the college catalog.

Students pursuing an associate degree shall have the option of substituting the California General Education Transfer Curriculum (Cal-GETC), the Intersegmental General Education Transfer Curriculum (IGETC), or the California State University General Educational Breath Pathway (CSUGE) requirements for the college's general education requirements.

College requirements to include:

Area A: Communication and Language:

Courses in communication and language are those that develop for the student the principles and applications of language toward logical thought, clear and precise expression and critical evaluation of communication in whatever symbol system the student uses.

Area B: Natural Science and Quantitative Reasoning:

Courses in the natural sciences are those that examine the physical universe, its life forms, and its natural phenomena. To satisfy the general education requirement in natural sciences, a course shall be designed to help the student develop an appreciation and understanding of the relationships between science and other human activities.

Area C: Humanities:

Courses in the humanities are those that study the cultural activities and artistic expressions of human beings. To satisfy the general education requirement in the humanities, a course shall be designed to help the student develop an awareness of the ways in which people throughout the ages and in different cultures have responded to themselves and the world around them in artistic and cultural creation, and help the student develop aesthetic understanding and an ability to make value judgements.

Area D: Social and Behavioral Sciences:

Courses in the social and behavioral sciences are those that focus on people as members of society. To satisfy the general education requirement in social and behavioral sciences, a course shall be designed to develop an awareness of the method of inquiry used by the social and behavioral sciences. It shall be designed to stimulate critical thinking about the ways people act and have acted in response to their societies and should promote appreciation of those societies and how social subgroups operate.

Area E: American Institutions:

Courses in American institutions are those which focus on the historical development of American institutions and ideals, the operation of representative democratic government under the Constitution of the United States, and the principles of state and local government established under the California Constitution.

Area F: Ethnic Studies

Courses in ethnic studies are interdisciplinary and include studies of race and ethnicity, as understood through the perspectives of underrepresented racial and Indigenous groups in the United States. Students will draw upon many disciplines and areas of thought to comprehend the sociocultural, intellectual, and historical experiences that inform the construction of racial, gender, and cultural identities. Students will question the origin and continuity of race and racism and understand systems of power and domination, and resistance from Black, Indigenous, Mexican/Latinx, and Asian communities.

Philosophy and Criteria for Baccalaureate Degrees

Students completing a baccalaureate degree shall complete the California General Education Transfer Curriculum (Cal-GETC), the Intersegmental General Education Transfer Curriculum (IGETC), or the California State University General Education (CSUGE) general education pattern.

The college shall require a minimum of six additional semester units of upper division general education courses. Upper division general education courses should come from at least two disciplines outside of the major, one of which must have an emphasis in written communication, oral communication or computation. The Curriculum Committee shall define the relevant upper division coursework required at the college for completion of a baccalaureate degree.

Upper division courses are defined as requiring lower division knowledge and applying that knowledge as demonstrated measures of critical thinking through writing, oral communication or computation. Upper division coursework may also encompass research elements, workforce training, apprenticeships, internships, required practicum or capstone projects. Upper division courses typically will have one or more lower division or upper division prerequisites that have been established using content review of the entry skills necessary to be successful as outlined in Title 5, Section 55003. Courses that have been designated as upper division are only intended to be applicable to baccalaureate degrees.

Reference: BP #4025

Approvals:

Academic Policies: May 22, 2024

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 4040 Library and Other Instructional Support Services

Reference: Education Code Section 78100; Accreditation Standard 2

Library Privileges and Obligations

Library Privileges: borrowing privileges are extended to all �鶹�� employees, currently registered �鶹�� students and Board of Trustees.

Library Obligations: The borrower is responsible for returning materials on time. Fines may be charged for overdue material. Grades transcripts, diplomas, and registration privileges may be withheld until material is returned and fines paid. In the event library material is lost or destroyed, the borrower may be charged processing fees in addition to the replacement cost of the material. The current fine and fee schedule is posted at the Circulation Counter.

Library Materials Selection: The primary function of the �鶹�� Library is to provide instructional materials and associated support services to the college community, students, faculty and support staff under standards and conditions conducive to the free exercise of intellectual inquiry. Accordingly, the great majority of materials selected for the Library shall substantially reflect the established curriculum of the college as it is described in the college catalog and other official documents. Additional material will be selected to meet the general educational needs of the students served by the Library.

Within the scope of its philosophy and resources, the Library may augment rather than duplicate those services, materials and functions, which are characteristic of community and public school libraries.

Authority and responsibility for materials selection lies with the Director of the Library who shall:

Utilize the standard professional reviewing tools and subject bibliographies appropriate to the two-year college for purposes of materials selection and collection development;
Solicit college faculty recommendations and suggestions in the selection of material having specific relevance to respective disciplines;
Assess the annual circulation record of the Library to determine approximate levels of use for each subject area represented in the collection; and
Review changes and revisions in the college curriculum, which may affect materials selection in related subject areas.

The process of materials selection for the Library shall be governed by those basic principles of intellectual and academic freedom promulgated in the Library Bill of Rights and the School Library Bill of Rights of the American Library Association.

Reference Updated: October 17, 2024

Reference: BP #4040

Approvals:

Cabinet: September 13, 2004

AP 4050 Articulation

Reference: Title 5, Sections 51022(b), 55051; Accreditation Standard II.A.10; (formerly II.A.6.A) Education Code Section 66720-66744

The College’s Superintendent/President shall establish procedures that assure appropriate articulation of the Feather River Community College District’s educational programs and courses with proximate high schools, community colleges and baccalaureate level institutions.

The procedures also may support articulation with institutions, including other community colleges and those that are not geographically proximate, but that are appropriate and advantageous for partnership with the District.

The campus Articulation Officer shall:

1. Serve as a member of the college’s curriculum committee.

2. Serve as a resource to faculty in the curriculum development process to ensure that all appropriate courses can and are articulated with proximate educational institutions and other institutions that are appropriate and advantageous to the District.

3. Submit annual curriculum changes to the University of California, California State University systems and the IGETC and ASSIST programs for acceptance of transfer credit.

4. Submit new and revised course outlines to the University of California and California State University systems (IGETC and ASSIST) for inclusion into general education agreements. If course are not approved by a specific system, the articulation officer will work with the faculty to facilitate changes in the course outline to approval of the course.

5. In consultation with the Chief Instructional Officer, the faculty, and the Chief Student Services Officer, initiate and maintain articulation agreements with public and independent associate and baccalaureate institutions within and outside the State of California as appropriate and advantageous to the college.

6. Working with the faculty, submit new and revised course outlines to associate and baccalaureate institutions for course-to-course articulations.

7. Review student records, as submitted by new students to the college, to determine course-by-course articulation from associate and baccalaureate institutions to determine if courses submitted meet the college’s degree requirements.

8. Working with the registrar, advising and counseling, and the faculty, maintain the articulation tables within the college’s degree audit system.

9. Maintain a publicly accessible list of program and course-to-course articulation agreements on the college’s website.

Reference Updated: July 2, 2024

Board Policy #4050

Approvals:

Student Service Council: April 11, 2007

Curriculum: March 5, 2008

Academic Senate: August 12, 2008

Cabinet: September 9, 2008

AP 4070 Auditing and Auditing Fees

AP 4100 Graduation Requirements for Degrees and Certificates

Reference: Education Code Section 70902 subdivision (b) (3); Title 5, Sections 55060 et seq.

I. The governing board of the District shall confer the appropriate degrees and certificates to those students who have satisfactorily completed the requirements outlined below.

II. Completion of Degrees

A. To be awarded a degree, students must satisfy the following requirements:

1. Complete all courses required for a major emphasis with a letter grade of “C” or better, except where classes are only available under “P/NP”, in which case students must receive a “P”.

2. Complete Title 5 competency requirements, including the completion of English 101, Composition & Reading I, and one transfer-level mathematics course with a letter grade of “C” or better.

3. Maintain a minimum cumulative grade point average (GPA) of 2.0.

4. Submit a completed Degree/Certificate Graduation Application to the Admissions & Records Office before the published deadline.

5. Complete the requisite unit minimum without using:

a. Non-credit courses

b. More than 6 units of activity courses

c. More than 16 units of Work Experience Education courses, with no more than 6 of these units coming from General Work Experience

B. Associate Degrees

1. In order to be awarded an associate degree from �鶹��, students must satisfy �鶹�� residency through:

a. Completion of a minimum of 12 units at �鶹�� and current enrollment at �鶹�� at the time the application for graduation is submitted

b. Completion of a minimum of 32 units at �鶹�� prior to transfer.

2. Associate Degree (non AA-T or AS-T degrees)

In addition to satisfying the general completion of degree and �鶹�� residency requirements, to be awarded an AA or an AS degree, students must satisfy the additional following requirements:

a. Completion of �鶹��’s general education plan as specified in the college catalog and AP 4025.

Completion of the California State University System General Education (CSUGE) breadth pattern course

Completion of the Intersegmental General Education Transfer Curriculum (IGETC) pattern.

Completion of the California General Education Transfer Curriculum (CalGETC)

b. Completion of all courses within a major or concentration (minimum of 18 units) as specified in the college catalog.

c. Completion of a minimum of 60 semester units.

d. Students completing a high-unit major (24 or more major units) are permitted to use up to 16 units of course work towards both the general education and major requirements. Students completing a low unit major (less than 24 major units) are only permitted to use 12 units of course work towards both general education and major units.

3. Associate Degrees for Transfer (AA-T & AS-T)

In addition to satisfying the general completion of degree and �鶹�� residency requirements, to be awarded an AA-T or an AS-T degree, students must satisfy the additional following requirements:

a. Completion of the California State University System General Education (CSUGE) breadth pattern course OR the Intersegmental General Education Transfer Curriculum (IGETC) breadth pattern.

b. Completion of all courses within an AA-T or AS-T defined major or concentration (minimum of 18 units).

c. Completion of a minimum of 60 total CSU-transferable semester units with a minimum of a 2.0 GPA on all CSU-transferable coursework.

d. Students completing an associate’s degree for transfer have no limitation of the number of units that can be applied to both general education and major units.

C. Bachelor’s Degree

1. In order to be awarded a bachelor’s degree from �鶹��, students must satisfy �鶹�� residency through:

a. Completion of a minimum of 24 units at �鶹�� and current enrollment at �鶹�� at the time the application for graduation is submitted

b. Completion of a minimum of 64 units at �鶹�� prior to transfer.

2. In addition to satisfying the �鶹�� residency requirements, to be awarded a bachelor’s degree, students must satisfy the additional following requirements:

a. Completion of a general education sequence appropriate to the completion of a bachelor’s degree such as the Completion of the California State University System General Education (CSUGE) breadth pattern course, or the Intersegmental General Education Transfer Curriculum (IGETC) pattern, or the California General Education Transfer Curriculum (CalGETC), as approved by �鶹�� Curriculum Committee.

b. Completion of all courses within a bachelor’s degree defined major or concentration (minimum of 24 upper-division units within the major).

c. Completion of a minimum of 6 upper-division units taken outside the major area of emphasis (i.e., upper-division general education coursework).

d. Completion of a minimum of 120 total semester units.

e. Students completing a bachelor’s degree have no limitation on the number of units that can be applied to both general education and major units.

III. Completion of Certificates

To be awarded a certificate, students must:

A. Complete all required courses for the certificate for a letter grade of a “C” or better, except where courses are only available under “P/NP”, in which case students must receive a “P”.

B. Complete at least 50% of the units required for the certificate at �鶹��.

C. Submit a Degree/Certificate Graduation Application to the Admissions & Records Office before the published deadline.

D. Definitions

1. Certificates of Achievement

a. Approved by the Chancellors’ Office

b. Will appear on official student transcripts

c. All certificates of 16 or more units require CCCCO approval

d. Certificates between 8 to 15 units may be submitted for CCCCO approval

2. Certificates of Specialization

a. Certificates with less than 16 units, except where certificates have been approved by the Chancellor’s Office

b. Local certificates are not necessarily approved by the CCCCO

c. Will not appear on official student transcripts.

d. Between 8 and 15 units

3. Certificates of Completion

a. Non-credit

b. Approved by the Chancellor’s Office

c. Will appear on official student transcripts

The District may obtain approval of a direct assessment competency-based program from the California Community College Chancellor’s office.

Reference Updated: November 4, 2024

Reference: BP 4100, AP 4025

Approvals:

Academic Policies: April 24, 2024

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 4101 Independent Study

AP 4102 Advisory Committees for Occupational / Vocational Technical Programs

References: Title 5, Sections 55600 et seq. 34 Code of Federal Regulations Part 600 (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended). ACCJC Accreditation Standard II.A. 14

The Board of Trustees of Feather River Community College District, in order to ensure the relevance of Career and Technical Education (CTE) programs to local workforce and community needs and to promote effective communications with the community, authorizes the Superintendent/President, as its agent, to appoint citizens of the community to serve as members of CTE Program Advisory Committees.

To maintain program relevance and vitality, and to meet state and federal CTE program requirements, all CTE programs offering a degree and / or certificate, or those CTE programs that are required by the district to participate in the program review process, will have an active program advisory committee.

1. Advisory Committees shall fulfill the following roles:

Review the goals and objectives of the program while focusing on the College Mission, Vision, and Values.
Provide input to ensure that the program meets the present and future needs of the business/ industry sector they represent in the community.
· Review course and program-level Student Learning Outcomes (SLO) for relevance of education and training needed by the business/ industry sector they represent in the community.
· Provide faculty and administration with appropriate information about trends and changes in the business/ industry sector they represent in the community.
· Enhance public relations by developing community understanding and support for the program.
· Review pertinent program performance information (e.g., student success rates, student retention rates, SLO assessment results, and program enrollment data).

2. Advisory Committee Member Appointment/Approval Process:

Prior to the end of the spring semester:

Advisory Committee members are nominated by program faculty.
Nominations are discussed between faculty and the division chair and ratified by the CIO or designee.

3. Committee Chair:

The committee chair may be an industry or external agency representative, or the lead faculty member in the program.
In the case of large advisory committees, members may elect one or two chairpersons.

4. The program lead faculty member is responsible for calling meetings and working as the committee chair or with the committee chair to prepare meeting agendas and ensuring that meeting minutes are taken.

5. As much as possible, membership on the committee should be managed to ensure continuity.

6. Committee membership will meet any requirements of external funding sources.

7. The President/Superintendent and the Chief Instructional Officer of the �鶹�� shall serve as ex-officio members of all Advisory Committees.

8. Notices, recommendations, and minutes of meetings will be maintained in the Office of Instruction for public review.

9. Advisory committees will have a minimum of four voting members, at least half of whom are industry or external agency representatives.

10. Committee membership should, when appropriate, include middle school and high school instructors identified in program pathways and articulation.

11. CTE Program Advisory Committees shall convene at least once annually and usually twice annually, once during the fall semester and once during the spring semester.

12. �鶹�� employees or relatives of program faculty and staff may not serve as voting Advisory Committee members.

�鶹�� requires that the competence of students completing vocational and occupational programs be documented through successful completion of rigorous written and hands-on assessment based on established course-level and program-level learning outcomes.

Reference Updated: August 8, 2024

Approvals:

Academic Senate: April 16, 2015

Classified Senate: April 20, 2015

Cabinet: September 3, 2015

AP 4103 Work Experience Education

Reference: Title 5. Section 55250 et seq

Work Experience Education (WEE) at Feather River Community College District (�鶹��CD) is a program that provides students the opportunity to earn college credit for learning that takes place on the job or in a volunteer position in a traditional workplace setting.

Purpose and Definition

The purpose of work experience education is to provide students with an integrated instructional program that provides opportunities to connect academic curricula to applied experiential learning in the workplace. Work experience education should be substantive in nature, linked in a way relevant to a student’s educational pathway, and contribute to demonstrable learning outcomes that have value towards a degree or certificate.

There are two types of Work Experience Education available to �鶹��CD students: General and Occupational. Under the General type, jobs held by students need not be related to their specific college program of study. It exists for the purpose of assisting students to acquire desirable work habits, attitudes, and career awareness through supervised employment. The Occupational type is designed for students who are employed in occupational fields that are directly related to their college program or declared major.

Work Experience Education courses are taught by �鶹�� faculty members though course hours are overseen by employers or supervisors who will report these hours back to faculty members. Faculty members will gather information from supervisors about hours worked, other assessment and evaluation information, as well as a student self-evaluation assessment, and other learning assessments that they deem appropriate and which are listed in the student’s WEE Learning Agreement. With this information, faculty will award students grades for WEE coursework at the conclusion of each term.

These are positive attendance courses.

Responsibilities & Documentation

Work Experience Employer Agreement

The District shall develop a Work Experience Employer Agreement with each employer or supervisor prior to any student beginning their work experience. This agreement will remain on file in the Office of Instruction and must be in place before specific Work Experience Learning Agreements can be developed. The agreement will include details about:

The supervisory responsibilities for students.
Employer’s acknowledgment of the purposes of Work Experience Education and their agreement to support those purposes.
Employer’s commitment to provide specific hours throughout the term and their intent to track and report student hours.
Employer’s agreement to provide adequate facilities, equipment, and materials in order for the student to meet student learning objectives.
Arrangement for payment for student worker’s compensation coverage.
The employer’s agreement that all work experience shall be free from discrimination and harassment based on race, sex, disability and other forms of bias.

Work Experience Learning Agreement

The faculty member, student, and employer shall develop a Work Experience Learning Agreement prior to each student beginning their work experience and this agreement should be submitted to the faculty member by the end of the second week of each term in which the student is enrolling in WEE courses. The agreement will include details about:

The student’s individual educational objectives, which should be aligned with course student learning outcomes (SLOs) listed in the Course Outline of Record (COR).
The expected work hours and associated credit hours along with a clear explanation of the student’s work experience job duties.
The specific �鶹�� faculty member and site supervisor responsible for coordinating and supervising the student’s work experience.
How hours will be reported and how the supervisor will provide substantive written feedback about how students are progressing towards the educational objectives outlined for the specific WEE class.
The student Self-Assessment requirements and other requirements deemed appropriate by the faculty member.
Verify a completed Work Experience Employer Agreement is on file.

Enrollment

Once the Work Experience Learning Agreement is in place, and before the term census date, the faculty member will need to verify that the Work Experience Learning Agreement is in place. Otherwise, the student may be dropped from the course.

Credit, Repetition, and Attendance

One credit hour of community college work shall require 54 hours of work experience.

A student can take a total of 16 units of WEE while at a community college and up to 6 of those units can come from enrollment in general work experience.

General Work Experience courses are not repeatable, but occupational work experience courses are repeatable.

A student can enroll in a maximum of 14 units of WEE each term.

Records

Faculty members shall maintain records of the following documents for each work experience student for three years:

Learning agreements
Statements verifying hours worked
Records of consultation with employer
Evaluation of student achievement with respect to the educational objectives of each student by the faculty member of record
Record of final grade
Work permit for minor students

There are several important areas of responsibility that must be defined and assumed in order that a quality Work Experience Education Program is operated and maintained within the Feather River Community College District. The college’s WEE program is operated in conformance with Section 52010 and 55250 through 55257 of Title 5 and current regulations defined by the California Community College Chancellor’s Office.

Approvals:

Academic Policies: April 24, 2024

Academic Senate: November 13, 2024

Classified Senate: December 12, 2024

Cabinet: February 7, 2025

AP 4104 Contract Education

Reference: Title 5, Section 55170

Contract Education is a formal relationship between a community college district and a public or private entity for the purposes of providing instruction or services or both.

The mission of Contract Education in the Feather River Community College District is to provide efficient, cost-effective customized training solutions, consultation, and necessary services to fit the productivity needs of employers throughout the District.

Contract Education instruction typically consists of Not-For-Credit classes. This refers to classes, including community services classes, that are offered without credit and which are not eligible for apportionment funding. Not-For-Credit classes are required to be fiscally self-supporting. Closed or open Credit and Non-Credit classes may also be offered through Contract Education. All District policy, negotiated working conditions, and pay rates apply to Credit and Non-Credit classes.

The power to contract is vested in the office of the Superintendent. The Board of Trustees has the authority to ratify any contracts that exceed terms granted to the Superintendent/President.

The authorization of contracts includes agreements, leases, applications, contracts, claims and other documents and reports, including but not limited to: service agreements, insurance agreements, fiscal, budgetary, payroll and personnel documents, travel requests, contracts for purchase of apparatus, furniture, equipment, supplies and books, as well as contracts entered into as necessary to receive federal and state funds allocated to the District, all within the limits of fiscal ability and sound budgetary controls and subject to such policies as established by the Board.

The processes and procedures for developing and administering contract education and customized training programs shall, where appropriate, include the following:

Contract Feasibility Criteria

These basic criteria shall serve as a method to evaluate the District’s involvement in any given contract. District and/or institution administrators shall review and approve contracts on the basis of these standards:

The aims and objectives of the contract shall further the District and the institution’s mission, mandates, and goals.
The scope, objectives and outcomes of the contract shall be feasible, measurable, and attainable.
The District and/or its institution shall recover, from all revenue sources, an amount equal to or greater than the actual costs (including administrative costs) incurred in providing contracted services.

Guidelines

Marketing and contracting with employers to meet training, education, and productivity needs shall be coordinated by the CIO.
All contracts, with all appropriate attachments, shall be reviewed with the CFO for language, risk, and fiscal format. All contracts require the signature of the CIO, CFO, and CEO of the District.
Pricing for all contracts should be sufficient to cover all costs for delivery and a return to the District. No District general funds shall be used to deliver contracted services for courses that receive no apportionment.
Whenever Performance-Based Training needs can be met through an open enrollment Credit class, then that response is preferred. Requests for Credit or Non-Credit classes will be referred to the CIO. When Credit or Non-Credit class requests cannot be provided, the request shall be converted into a community service course.
The Office of Instruction or its designee will assist with and manage all budgets and intervene for performance regarding revenues and expenditures for all Contract Education contracted services and California Community College Economic Development Program funded grants District-wide. The CIO or their designee is responsible for providing all administration and personnel necessary for delivery of the contract.

Reference Updated: October 17, 2024

Reference: BP #4104

Approvals:

Academic Senate: February 22, 2007

Cabinet: March 13, 2007

AP 4105 Distance and Correspondence Education

References: Education Code Sections 66700 and 70901 et seq.; Title 5 Sections 55002.5; 55200 et seq., and 55260 et seq.; 34 Code of Federal Regulations Part 602.17 (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended); ACCJC Accreditation Standard 2

Consistent with federal regulations pertaining to federal financial aid eligibility, the District must authenticate or verify that the student who registers in a distance education or correspondence education course is the same student who participates in and completes the course or program and receives the academic credit. The District will provide to each student at the time of registration, a statement of the process in place to protect student privacy and estimated additional student charges associated with verification of student identity, if any.

The Vice-President of Instruction/CIO shall utilize one or more of these methods to authenticate or verify the student’s identity:

secure credentialing/login and password;
proctored examinations when required in courses;
video or audio conferencing to meet with student and/or evaluate student work; or
technologies and practices that are effective in verifying student identification.

The District’s policies/procedures regarding academic honesty and acceptable use of information technology services (AP 3270 and AP 4245) include penalties for unauthorized use of another individual’s name and password, cheating on examinations, and other types of academic dishonesty. Students must agree to these policies/procedures the first time they login to the District LMS.

The Vice-President of Instruction/CIO shall establish procedures for providing a statement of the process to protect student privacy and estimated additional student charges associated with verification of student identity, if any, to each student at the time of registration.

Definitions:

Distance Education: (Per Title 5 Section 55200) Distance education means education that uses one or more of the technologies listed below to deliver instruction to students who are separated from the instructor(s) and to support regular and substantive interaction between the students and the instructor(s) either synchronously or asynchronously. Technologies that may be used to offer distance education include: (1) the internet, (2) one-way and two-way transmissions through open broadcast, closed circuit, cable, microwave, broadband lines, fiber optics, satellite, or wireless communications devices, (3) audio conference, (4) other media used in a course in conjunction with any of the technologies listed in this definition. Distance education does not include correspondence courses.

Correspondence Education: Correspondence Education means education provided through one or more courses for which the District provides instructional materials, by mail or electronic transmission, including examinations on the materials, to students who are separated from the instructor. Interaction between the instructor and student is limited due to separation, is not regular and substantive, and is primarily initiated by the student. Correspondence courses are typically self-paced, although a regular cycle of assignment submissions and delivery of feedback are established for facilitating learning. If a course is part correspondence and part residential training, it is considered a correspondence course. Correspondence education is not distance education.

Course Approval: The review and approval of new and existing distance education courses shall follow the curriculum approval procedures outlined in AP 4020 Program and Curriculum Development. Distance education courses shall be approved under the same conditions and criteria as all other courses.

Certification (§ 55202): When approving distance education courses, the department faculty member forwarding the course to the Curriculum Committee and the Curriculum Committee will certify the following:

Course Quality Standards: The same standards of course quality applied to distance and correspondence education courses are the same as those applied to in-person courses.

Course Quality Determinations: Determinations about the quality of the distance and correspondence education course made with the full involvement of the Curriculum Committee approval procedures in consultation with the Instructional Dean.

Regular Interaction: Interaction between students and instructor(s) is ensured by, prior to the student’s completion of a course or competency: (1) providing the opportunity for substantive interactions with the student on a predictable and scheduled basis commensurate with the length of time and the amount of content in the course or competency: and (2) monitoring the student’s academic engagement and success and ensuring that an instructor is responsible for promptly and proactively engaging in substantive interaction with the student when needed on the bases of such monitoring, or upon request.

Substantive interaction: Engaging students in teaching, learning, and assessment, consistent with the content under discussion, and also includes at least two of the following: (1) providing direct instruction, (2) assessing or providing feedback on a student’s coursework, (3) providing information or responding to questions about the content of a course or competency, (4) facilitating a group discussion regarding the content of a course or competency, or (5) other instructional activities approved by the District’s or program’s accrediting agency.

Instructor Contact (§ 55204 a-e):

Distance Education: Each section of the course that is delivered through distance education will include regular and substantive interaction between the instructor(s) and students, as well as among students, as described in the course outline of record, either synchronously or asynchronously, through group or individual meetings, orientation and review sessions, supplemental seminar or study sessions, field trips, library workshops, telephone contact, voice mail, e-email, or other activities.

Correspondence Education: Each section of a course conducted through correspondence education will be established through a cycle of assignment submissions and comprehensive, responsive feedback, as determined by the Council on Instruction (COI), faculty, and the Curriculum Committee. Instructors will be responsible for ensuring that each student receives ongoing support toward making meaningful academic progress.

Students who participate in correspondence education will have access to student support services, including counseling, library services, research assistance, and tutoring or other learning support through mail, email, telephone or in-person contact, as determined by the COI, faculty, and the Curriculum Committee.

Course Outline of Record or Addendum to Course Outline: The course outline of record or an addendum to the official course outline of record for any new or existing course provided through distance or correspondence education must address the following:

How course outcomes will be achieved in a distance or correspondence education mode;
For distance education, how the portion of instruction delivered via distance education meets the requirement for regular and substantive interaction;
For correspondence education, how the portion of instruction delivered via correspondence education documents and facilitates learning progression through a cycle of assignment submissions and feedback; and,
The course design and all course materials must be accessible to every students, including students with disabilities.

The Distance Education (DE) Addendum shall be approved according to the District’s adopted curriculum approval procedures as established by the Curriculum Committee and may include a department-wide distance education addendum in place of a course-level addendum as determined to be appropriate by the Curriculum Committee.

Duration of Approval: All distance and correspondence education courses approved under this procedure will continue to be in effect unless there are substantive changes of the course outline.

Faculty Selection and Workload: Instructors of course sections delivered through distance or correspondence education are individuals responsible for delivering course content who meet the qualifications for instruction established by the District’s accrediting agency. Instructors will be selected using the District same procedures for determining other instructional assignments.

Correspondence Education Students: A student is considered to be “enrolled in correspondence courses” if correspondence courses constitute 50 percent or more of the courses in which the student is enrolled during a financial aid award year.

In order for a correspondence education student to be considered a full-time student at the District, at least one-half of the student’s coursework must be made up of non-correspondence coursework that meets one-half of the District’s requirement for full-time students.

Reference: BP #4105, AP #3270, AP #4020, AP #4245

Approvals:

Academic Policies: October 25, 2023

Academic Senate: February 14, 2024

Classified Senate: February 22, 2024

Cabinet: April 8, 2024

AP 4107 Directed Study

AP 4109 Emeritus Status

Preamble: Emeritus status is an honorary title awarded for distinguished service to a retired employee from �鶹��.

Eligibility Criteria

Retirement from the college.
Minimum of 10 years full-time service/or 15 years part-time service.
Distinguished performance, improving college climate in all areas of service.

Procedures

Nomination: Employees meeting minimum qualifications and who desire emeritus status may complete the “Application for Emeritus Status” within one year of the date of retirement. Other employees may nominate a retiree for Emeritus Status by submitting the “Application”.

Review: The Standards & Practices Committee shall conduct a review of all applications.

Proposal: The Standards & Practices Committee shall forward qualifying candidates for review and ratification to the appropriate Senate(s).

Recommendation: The appropriate Senate shall approve and recommend candidates for Emeritus status, and forward ratified candidates to the Superintendent/President.

Appointment: The Superintendent/President shall forward the recommendation of the appropriate Senate after consultation with the Senate President for consideration by the Board of Trustees. Appropriate notification should be made to the college and general community.

Recognition

Emeritus employees, at the time of their appointment, shall be publicly and privately honored as feasible and deemed appropriate by the Senate(s). (e.g., public announcements on and off campus, a commemorative plaque or other memento, a dinner or other celebration). In addition, the rights and privileges of Emeritus status may include:

Emeritus identification card.
Listing in the campus directory, general catalog and website under the designation “Emeritus”.
Library privileges.
Fitness Center privileges at employee rates.
Parking privileges (subject to AP 6750)
Campus email address.
Access to campus facilities and resources, subject to availability.
Access card allowing free entry into standard campus cultural and athletic events, subject to availability.
Invitations to participate in appropriate seminars, lectures, scholarly meetings, and ceremonies.
Participation in faculty academic meetings by invitation in a non-voting, advisory capacity.
Invitations, as appropriate, to consult on selected governance committees in a non-voting capacity.

Board Policy: None

Approvals:

Standards & Practices: March 3, 2014

Academic Senate: November 12, 2014

Classified Senate: June 16, 2014

Cabinet: December 4, 2014

AP 4110 Honorary Degrees

AP 4220 Standards of Scholarship - Delegation

AP 4222 Developmental Coursework

Reference: Education Code Sections 78212.5 78213; Title 5 Section 55035; ACCJC Accreditation Standard 2

Developmental coursework consists of pre-collegiate basic skills courses.

A student’s need for developmental coursework shall be determined using appropriate assessment instruments, methods, or procedures.

No student shall receive more than 30 semester units for developmental coursework. A student who exhausts this unit limitation shall be referred to appropriate adult noncredit education services.

The District shall maximize the probability that a student will enter and complete transfer-level coursework in English and mathematics within a one-year timeframe of the student’s initial attempt in the discipline. For a student with a declared academic goal, the transfer-level coursework shall satisfy the English and mathematics course requirements of the intended certificate or associate degree, or a requirement for transfer within the intended major, within a one-year timeframe of their initial attempt in the discipline.

The District shall not recommend or require students to enroll in pretransfer-level English or mathematics coursework unless the student is highly unlikely to succeed in a transfer-level English or mathematics course based on their high school grade point average and coursework and the enrollment in pretransfer-level coursework will improve the student’s probability of completing transfer-level coursework in English and mathematics within a one-year timeframe or, for credit English as a Second Language course students, completing transfer-level coursework in English within a three-year timeframe.

The District shall use, in the placement and enrollment of students into English and mathematics courses, one or more of the following measures: high school coursework, high school grades, and high school grade point average. The District shall apply multiple measures in the placement and enrollment of all students in such a manner that all of the following occur: (1) low performance on one measure shall be offset by a higher performance on another measure; (2) multiple measures shall be used to increase a student’s placement recommendation and shall not be used to lower it; (3) any one measure may demonstrate a student’s preparedness for transfer-level coursework; (4) the multiple measures placement shall not require students to repeat coursework that they successfully completed in high school or college or for which they demonstrated competency through other methods of credit for prior learning; and (5) the multiple measures placement gives students access to a transfer-level course that will satisfy a requirement for the intended certificate or associate degree, or a requirement for transfer within the intended major.

If the District places and enrolls students into transfer-level mathematics or English coursework that does not satisfy a requirement for the student’s intended certificate or associate degree, or a requirement for transfer within the intended major, the advisor or faculty in the discipline shall determine that (1) the student is highly unlikely to succeed in a transfer-level English or mathematics course that satisfies a requirement for the intended certificate or associate degree, or a requirement for transfer within the intended major and (2) the enrollment will improve the student’s probability of completing transfer-level mathematics or English coursework that satisfies a requirement for the intended certificate or associate degree, or a requirement for transfer within the intended major, within a one-year timeframe.

The District may require a student to enroll in additional concurrent support, including additional language support for English as a Second Language students, during the same term that they take a transfer-level English or mathematics course, but only if the advisor or faculty in the discipline determines the support will increase the student’s likelihood of passing the transfer-level English or mathematic course.

A student who successfully completes developmental coursework or who demonstrates skill levels, which assure success in college-level courses, may request reinstatement to proceed with college level coursework.

Students enrolled in one or more courses of English as a Second Language and students identified as having a learning disability are exempt from the limitations of this procedure.

Students who demonstrate significant, measurable progress toward development of skills appropriate to enrollment in college-level courses may be granted a waiver of the limitations of this procedure.

District and college catalogs shall include a clear statement of the limited applicability of developmental coursework toward fulfilling degree requirements and any exemptions that may apply to this limitation.

Approvals:

Standards & Practices: October 7, 2024

Academic Senate: December 12, 2024

Classified Senate: January 9, 2025

Cabinet: February 7, 2025

AP 4224 Transferring Academic Credit to �鶹��

Reference: Title 5, 55800-55810; ACCJC Accreditation Standard 2

It is the intent of �鶹�� to facilitate our students’ education and graduation requirements by accepting units from other institutionally accredited colleges and universities.

The process to evaluate transfer credit(s) is as follows:

1) Must be eligible for admission.

2) Students must request that all official transcripts are sent to the Admissions and Records Office (A&R). A&R will date stamp the transcript(s) as received, file in the student’s official file, and make photocopies for the Academic Advisor’s review.

3) After meeting with an Academic Advisor/Counselor, students requesting transferring credits must submit a Request for Evaluation of Transfer Coursework/Credit to the A&R Office for review. Official transcripts must be on file and catalog descriptions of transferring courses or a copy of the ASSIST Articulated Agreement must be included with the evaluation request. Eligible transfer units and their associated grade points will be included in �鶹��’s cumulative GPA and noted on �鶹��’s official transcripts.

4) Transfer of credits is awarded only from institutionally accredited colleges and universities.

5) Semester system units will be credited for 1 unit and quarter system units will be credited for 0.66 units.

6) Transfer credits do not count towards units for �鶹�� residency requirements for graduation or certification.

7) Transfer credits will be accepted in the following circumstances: Equivalent or substitution.

a. Equivalent: The course is substantially the same at another institution but goes by a different name or number (e.g., English 1A at another school is English 101 at �鶹��).

b. Substitution: The use of a different course to meet the requirement of a specific degree at �鶹�� is at the lead faculty member’s discretion.

8) Substitution courses will be forwarded to lead faculty members in the discipline for review. The faculty member will complete a Substitution for a Required Course and indicate which transfer course(s) will be accepted for �鶹�� course(s). If more documentation regarding course equivalency is required, the student bears primary responsibility for producing said documentation.

9) In the event that the lead faculty member in the discipline is unavailable or unable to make their determination, the decision will be made by the Vice-President Instruction/CIO.

10) Transfer courses accepted for GE, major requirements, or elective units leading towards an Associate degree or Certificate will be posted to the student’s academic history. An email will be sent to the student with the approval or denial of their request.

11) Alternate ways to earn credit include, credit given for high school advanced examinations, as well as military, public service, or industry-based learning, etc. These are assessed and awarded based on processes in the credit for prior learning policy. Reference AP 4235.

Reference: BP #4224, AP #4235

Approvals:

Academic Policies: May, 22, 2024

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 4225 Course Repetition

Reference: Education Code Section 76224; Title 5 Sections 55040, 55041, 55042, 55043, 55253, 56029, and 58161

Repeating Courses Designated as Repeatable

Certain categories of courses are defined as repeatable even when students have completed the course with a satisfactory grade. See AP 4227 – Repeatable Courses.

These repeatable courses do not require a petition for subsequent enrollments, as long as policies outlined within AP 4227 – Repeatable Courses are followed.

Repeating Non-Repeatable Courses to Alleviate a Substandard Grade

Students may attempt to repeat a non-repeatable course to achieve a satisfactory grade, if a substandard grade or non-evaluative symbol was awarded. Once a satisfactory grade is achieved, the previous grade or grades will be disregarded in the grade computations.

Substandard grades include: “D”, “F”, “FW” or “NP”.

Non-evaluative symbols include: “W”

Petitions are not required in order to repeat a non-repeatable course, as long as: 1) a satisfactory grade has not yet been achieved, and 2) the student has not enrolled more than three times.

�鶹�� may only claim apportionment for a student’s first three attempts to complete a non-repeatable course with a satisfactory grade. However, the District can allow a student to continue to attempt to complete the course with a satisfactory grade beyond three times, as long as no additional apportionment is claimed for subsequent attempts. A student must submit a petition to the Admissions and Records Office to repeat the course after three attempts have been made.

Repeated Enrollment Petitions

Students will submit a petition to repeat a course, when they are attempting to repeat beyond the limits referenced above. They will submit a form to the Admission and Records Office.

Transcripts and Grade Point Average Calculations

Courses that are repeated shall be recorded on the student’s permanent academic record using an appropriate symbol.

Annotating the permanent academic record shall be done in a manner that all work remains legible, ensuring a true and complete academic history.

When a student repeats a course designed as repeatable to alleviate substandard academic work, the previous substandard grade and associated credit shall be disregarded in the computation of grade point averages. However, each attempt to achieve a satisfactory grade for a repeatable course does count towards the total number of repetitions allowed for these repeatable courses.

When a student repeats a non-repeatable course to alleviate substandard work, the previous grade and credit shall be disregarded in the computation of grade point average. Once a satisfactory grade is achieved, subsequent enrollments will not overprint satisfactory grades.

Nothing can conflict with Education Code Section 76224 pertaining to the finality of grades assigned by instructors, or with Title 5 or District procedures relating to retention and destruction of records.

Reference: BP #4225 AP #4227

Approvals:

Academic Policies: October 23, 2024

Academic Senate: January 14, 2025

Classified Senate: March 21, 2025

Cabinet: May 2, 2025

AP 4226 Multiple and Overlapping Enrollments

AP 4227 Repeatable Courses

References: Title 5 Sections 55040, 55041, 55253, and 56029

Only the following types of courses may be designated as repeatable without petition:

Courses for which repetition is necessary to meet the major requirements of California State University (CSU), University of California (UC), or �鶹�� for completion of a bachelor’s degree;
Intercollegiate athletics courses; and
Intercollegiate academic or vocational competition courses

These courses may be taken no more than four times for semester courses. This limit applies even if the student receives a substandard grade or “W” during one or more enrollments or if a student petitions for repetition due to extenuating circumstances.

The District must identify and designate such repeatable courses in its catalog.

In addition, under special circumstances, students may repeat additional courses in which a C or better grade was earned.

These circumstances include:

Students are allowed to repeat a course when repetition is necessary to enable that student to meet a legally mandated training requirement as a condition of volunteer or continued paid employment. Students can repeat such courses any number of times.
Students may repeat a course as a result of a significant change in industry or licensure standards such that repetition of the course is necessary for the student’s employment or licensure. Students can repeat such courses any number of times.

Students with disabilities can repeat a special class for students with disabilities any number of times when an individualized determination verifies that such repetition is required as a disability-related accommodation for the student for one of the reasons specified in Title 5 Section 56029.

Other course categories that may be repeated include:

Work Experience Education – A student may repeat a work experience education course subject to Title 5 Section 55040. See AP 4103, Work Experience Education.
Activity Courses – Activity courses in physical education and visual or performing arts may be developed in sequential families. Each Course is not repeatable, but courses related in content within a family can be taken for up to four semesters. This limit applies even if the student receives a substandard grade or “W” during one or more enrollments or if a student petitions for repetition due to extenuating circumstances.

A student may repeat a Work Experience Education course subject to Title 5 Section 55040.

The District shall develop and implement a mechanism to allow it to properly monitor course repetition.

Reference: BP #4225, AP #4103

Academic Policies: September 25, 2024

Academic Senate: November 13, 2024

Classified Senate: December 12, 2024

Cabinet: February 7, 2025

AP 4230 Grading and Academic Record Symbols

Reference: Title 5, Sections 55051, 55052, 55052.5 55023, and 55024

Grades from a grading system shall be averaged on the basis of the point equivalencies to determine a student’s grade point average using only the following evaluative symbols.

Evaluative Symbols:

A. “Plus” and “Minus” Designations

The governing board of the Feather River Community College District has authorized the use of “plus” and “minus” designations in combination with letter grades, except that the grade of C minus shall not be used. If pluses and minuses are used, the grade point value of a plus shall be computed by adding 0.3 to the value assigned to the letter grade with which it is combined, and the grade point value of a minus shall be computed by subtracting 0.3 from the value assigned to the letter grade with which is it combined, except that no grade point value shall be less than 0 or greater than 4.0. The decision to use plus and minus grades shall be at the discretion of the instructor.

B. Academic Record Symbols

Grades from the following grading scale shall be averaged on the basis of the point equivalencies to determine a student’s grade point average. The highest grade shall receive four (4) points and lowest grade shall receive 0 points, using only the following evaluative symbols:

Grades	rating	grade points
A A-	Excellent	4.0 3.7
B+ B B-	Good	3.3 3.0 2.7
C+ C	Satisfactory	2.3 2.0
D+ D	Passing	1.3 1.0
F	Failure	0.0
FW	Unofficial Withdrawal	0.00

The “FW” symbol may not be used if a student has qualified for and been granted a military withdrawal.

Non-Evaluative Symbols:

I – Incomplete: Incomplete academic work for unforeseeable, emergency and justifiable reasons. The condition for the removal of the “I” shall be stated by the instructor in a written record. The record shall contain the conditions for the removal of the “I” and the grade assigned in lieu of its removal. The record must be given to the student with a copy on file with the registrar until the “I” is made up or the time limit has passed. The “I” may be made up no later than one year following the end of the term in which it was assigned. The “I” symbol shall not be used in calculating units attempted nor for grade points.

IP – In Progress: The “IP” symbol shall be used only in courses that extend beyond the normal end of an academic term. It indicates that work is “in progress,” but that assignment of an evaluative symbol (grade) must await its completion. The appropriate evaluative symbol (grade) and unit credit shall be assigned and replace the IP symbol once the course is completed.

RD – Report Delayed: The “RD” symbol may be assigned by the registrar only. It is to be used when there is a delay in reporting the grade of a student due to circumstances beyond the control of the student. It is a temporary notation to be replaced by a permanent symbol as soon as possible. “RD” shall not be used in calculating grade point average.

W – Withdrawal: The “W” symbol may be used to denote withdrawal in accordance with the requirements of Title 5 Section 55024.

MW – Military Withdrawal: The “MW” symbol may be used to denote military withdrawal in accordance with Title 5 Section 55024.

EW – Excused Withdrawal: The “EW” symbol may be used to denote withdrawal in accordance with Title 5 Section 55024.

CPL - Credit for Prior Learning: The symbol may be used to denote credit earned through successful completion of an International Baccalaureate examination, College Level Examination Program examination, Advanced Placement examination, or another experience, examination or assessment of prior learning, if the District determines that such prior learning satisfies the District’s standards for measuring competencies comparable to those achieved in baccalaureate or general education level courses. Standards for satisfactory completion of a prior learning experience, examination or assessment will be approved by the faculty in the appropriate discipline for which prior learning credit is earned.

Reference: BP #4230

Approvals:

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 4231 Grade Change

Reference: Education Code Sections 76224 and 76232; Title 5 Section 55025

A grade change must be initiated within one year of the original grade posting. If a student wants to challenge or appeal a grade, it must be done through the Student Rights and Grievance process (AP 5530). All decisions of the appeal process are final and must be signed by the Chief Instructional Officer and the Division Chairs.

Changing Grades:

1. The instructor of the course shall determine the grade to be awarded to each student. The determination of the student’s grade by the instructor is final in the absence of mistake, fraud, bad faith, or incompetence. The instructor must assign a grade to a student by the established Admission & Records deadline. This AP applies to an assigned grade of INCOMPLETE or under any of the following circumstances:

a. Mistake: may include, but is not limited to, errors made by an instructor in calculating a student’s grade and/or clerical errors.

b. Fraud: may include, but is not limited to, inaccurate recording or change of a grade by any person who gains access to grade records without authorization.

c. Bad Faith: the conscious doing of wrong because of dishonest purpose.

d. Incompetence: the lack of legal qualification for fitness.

2. In case of clerical error made by a staff member in Admissions and Records, authorized to enter or change grades, an appeal should be made to the instructor and/or Registrar.

3. The removal or change of an incorrect grade from a student’s record shall be pursuant to Education Code 76232 and AP 5530 that ensures the student shall be afforded an objective and reasonable review of his/her requested grade change.

4. Provisions shall be made to allow another faculty member to substitute for an instructor in the established review process under the following conditions:

a. If the student has filed a discrimination complaint against the instructor who initially assigned the grade.

b. If the instructor who assigned the grade cannot be contacted within 60 days of the requested grade change being filed by the student.

5. In the case of fraud, bad faith or incompetence, the final determination concerning removal or change of a grade will be made and signed off by the Chief Instructional Officer and the Division Chairs.

6. In all cases, the instructor who first awarded the grade will be given written notice of the change.

Security of Grade Records:

The District shall implement security measures for student records that assure no person may obtain access to student grade records without proper authorization. These measures shall be installed as part of any computerized grade data storage system. The measures implemented by the District shall include but not necessarily be limited to the following:

1. Password protection for all student grade data bases.

2. Locking mechanisms for all computer stations from which student grade data bases can be viewed.

3. Strict limits on the number of persons who are authorized to change student grades.

4. Persons authorized to change grades in the grade data system shall be designated by the Registrar. Only those designated employees of the District may be authorized to change grades. Student workers may not change grades at any time.

5. Any person who discovers that grades have been changed by someone other than the persons authorized to do so shall notify the Registrar immediately. The Registrar shall immediately take steps to lock the grade storage system entirely while an investigation is conducted.

6. If any student’s grade record is found to have been changed without proper authorization, the District will notify the following:

a. The student

b. The instructor who originally awarded the grade

c. Any educational institution to which the student has transferred

d. The accreditation agency

e. Appropriate local law enforcement authorities

7. Whenever a grade is changed for any reason, and a student makes a request, the corrected transcripts will be sent to other educational institutions.

8. Any student or employee who is found to have gained access to grade recording systems without proper authorization, or who is found to have changed any grade without proper authority to do so, shall be reported to the appropriate law enforcement agency having jurisdiction over the college where the incident occurred.

Approvals:

Student Services: March 19, 2008

Academic Policies March 24, 2010, September 22, 2010

Academic Senate: October 13, 2010

Cabinet: February 3, 2011

AP 4232 Pass / No Pass

AP 4232 Pass/No Pass

Reference: Title 5, Section 55022

Courses may be offered in either or both of the following categories:

Courses in which all students are evaluated on a "pass/no pass" basis.
Courses in which each student may elect until the last day of instruction as established and published by the District, to take the course on a "pass/no pass" basis.

The student is held responsible for all assignments and examinations required in the course. The standards of evaluation are identical for all students in the course.

A student electing to be evaluated on the "pass/no pass" basis will receive both course credit and unit credit upon satisfactory completion of the course. A Pass is granted for performance that is equivalent to the letter grade of "C" or better. A student who fails to perform satisfactorily will be assigned “no pass" (NP).

Units earned on a “pass-no pass” basis shall not be used to calculate grade point averages. However, units attempted for which the symbol “NP” (as defined in section 55023) is recorded shall be considered in probation and dismissal procedures.

Students may elect Pass/No Pass in any course listed in the general catalog, with the consent of the instructor, no later than the 5th week (approximately 30% of the length of the class for classes not full-term) of the semester (1st week during summer session). After the fifth week, neither the student nor the instructor may change the decision.

Students need to consult with an advisor and/or counselor to determine if a class they take P/NP will meet their degree requirements and/or transfer requirements.

All courses taken to fulfill major area of emphasis or certificate course requirements must be taken for a letter grade except those courses specified by the department as Pass/No Pass only.

CSU and UC systems have different policies regarding transferable courses taken Pass/No Pass. It is important for students to check specific UC/CSU catalogs.

Approvals:

Academic Policies: October 23, 2024

Academic Senate: January 14, 2025

Classified Senate: January 9, 2025

Cabinet: February 7, 2025

AP 4235 Credit for Prior Learning

Reference: Education Code Section 79500; Title 5, Sections 55050 and 55052

Credit for Prior Learning (CPL) is college credit awarded for validated college-level skills and knowledge gained outside of a college classroom. Students’ knowledge and skills might be gained through experiences such as:

Accelerated High School Courses
Military training
Industry training
State/federal government training
Volunteer and civic activities (e.g. Peace Corps)
Apprenticeships, internships, work-based learning, or other industry-based experiential learning

CPL is not awarded for knowledge and skills already assessed and awarded credit through formal education at institutionally accredited in state and out-of-state institutions. Credit for this work can be transferred to �鶹��. See AP #4224.

Credit for prior learning can be awarded based on the following assessment modes:

I. Credit for Prior Learning through High School Examination

Units can be awarded based on particular scores on external examinations given to high school students. Units may be obtained by one of the following external examination methods:

a. Achievement of a score of 3, 4, or 5 on an Advanced Placement Examination administered by the College Entrance Examination Board. These scores will appear on student transcripts.

b. Achievement of a score that qualifies for credit by College Level Examination Program examination.

c. Achievement of a score that qualifies for credit by the International Baccalaureate examination.

II. Credit for Prior Learning through High School Articulation.

Units can be awarded when students have successfully completed coursework for which an articulation agreement exists between �鶹�� and the student’s high school.

III. Veterans Advanced Standing

Units can be awarded based on military training and service.

a. Upon presentation to the Admissions & Records Office of discharge papers (DD Form 214 - Member 4 copy) verifying one or more years of satisfactory service in the United States Armed Forces, veterans receive six (6) units of general elective credits.

b. Additional credit will be awarded for work satisfactorily completed under the training program of the armed forces according to the recommendation of the American Council on Education. Equivalent course and unit credit will be offered for courses listed on your Joint Services Transcript or Community College of the Air Force (CCAF) Transcript which parallel �鶹�� offerings.

c. Credits are posted to transcripts upon completion of all other graduation requirements.

IV. Credit for Prior Learning through Internal Examinations.

Units can be awarded based on competency demonstrated on exams developed by �鶹�� faculty for this purpose. This process is also known as Credit by Examination. Students are eligible to seek "credit for prior learning" through internal examinations, if they:

a. Follow the student petition process as outlined below.

b. Are currently enrolled in at least one course (other than the course to be challenged);

c. Have completed 12 units at �鶹��. (Units for which credit is given shall not be counted in determining the 12 semester hours of credit in residence required for an associate degree); and

d. Have a 2.0 or higher GPA in all college units attempted.

CPL Examination Development and Process

A faculty member in the discipline who normally teaches the course for which credit is to be granted, shall determine the nature and content of the examination. The aforementioned faculty shall determine that the examination adequately measures mastery of the course content as set forth in the outline of record. The faculty may accept an examination conducted at a location other than the community college for this purpose.

If a course includes extensive writing or laboratory exercises these will be included in the comprehensive examination. There may be courses for which a comprehensive exam cannot be developed or administered. It is the responsibility of the Curriculum Committee to determine which course is appropriate for credit for prior learning, which will be noted on the Course Outline of Record (COR). Should an instructor deny an opportunity for the student to receive credit for prior learning, the student has a right to appeal to the Vice-President of Instruction. The Vice-President of Instruction will forward appeal to COI (Council of Instruction). The instructor who denied the request will be present for the appeal with the COI committee to help in understanding the decision. The student will be notified of the final decision in writing.

A separate examination shall be conducted for each course for which credit is to be granted. Credit may be awarded for prior experience or prior learning only in terms of individually identified courses for which examinations are conducted pursuant to this section.

Students may only challenge a course by Credit for Prior Learning one time. If they fail the challenge, they will receive an F on their transcript. The student has the option of repeating the course to remove the failing grade.

V. Evaluation of Industry-Recognized Credential

Units may be awarded based on industry-recognized credentials, as recommended by the appropriate discipline-specified faculty member. Students are eligible to seek credits if they:

a. Follow the student petition process as outlined below.

b. Are currently enrolled in at least one course (other than the course to be challenged);

c. Have completed 12 units at �鶹��. (Units for which credit is given shall not be counted in determining the 12 semester hours of credit in residence required for an associate degree); and

d. Have a 2.0 or higher GPA in all college units attempted.

e. Advisors can recommend that credit be granted for industry-recognized credentials that have prior approval of the department faculty, without a subsequent evaluation process.

f. The evaluation process for an industry-recognized credential is as follows.

1. Student meets with appropriate faculty member for assessment and further instructions where needed.

2. The student submits all industry-recognized credential documents to that faculty member for assessment.

3. If deemed prior certification meets the course content and is in alignment with the Course Outline of Record, the faculty member shall sign the petition along with a recorded grade, attach industry-recognized credentials, and submit to Admissions and Records.

VI. Evaluation of Student Created Portfolios

Units may be awarded based on competency demonstrated through submission of a professional portfolio outlining work experience and/or knowledge that aligns with course SLOs. Students are eligible to seek credits if they:

a. Follow the student petition process as outlined below.

b. Have completed 12 units at �鶹��. (Units for which credit is given shall not be counted in determining the 12 semester hours of credit in residence required for an associate degree); and

c. Have a 2.0 or higher GPA in all college units attempted.

d. Meet with appropriate faculty member for further instructions for student-created portfolios assessment requirements.

e. Student submits all portfolio documents to the department chair of faculty designee for assessment of prior learning

Credit for Prior Learning Grading

I. Grading shall be according to the regular grading scale approved by the governing board, except that students shall be offered a Pass/No Pass (P/NP) option if that option is ordinarily available for the course. The standards for determining the grades received may differ for credit by exam at the discretion of the faculty member.

II. The grade is based on demonstrated proficiency in subject matter and the ability to demonstrate that proficiency.

Credit for Prior Learning Limits

I. Units received through credit for prior learning do not count towards necessary units to meet �鶹�� residency requirements for graduation or certification.

II. Students may be awarded up to 32 units for Credit for Prior Learning.

Credit for Prior Learning Petition Process

I. The student must submit the Petition for Credit for Prior Learning to the Admissions and Records Office within the first eight weeks of the semester after meeting with the appropriate faculty members.

II. The course must be listed in the current catalog.

III. If a student has failed a course, they cannot challenge that course through credit for prior learning. Students may not challenge introductory or less advanced courses if they have successfully completed sequential, or advanced courses in the discipline, unless their Credit for Prior Learning petition has been approved by discipline faculty and is on file with an academic advisor. Exceptions may be made when demonstrating satisfactory completion of a required, pre-requisite course is necessary in order to enroll in secondary sequential courses.

IV. Generally, students cannot challenge courses if they have completed pre-requisite courses for credit at �鶹��. Exemptions may be approved by discipline faculty and the Vice-President Instruction/CIO.

V. The student should not enroll in the course that is to be taken through “Credit for Prior Learning.”

VI. An instructor qualified to teach a course will be assigned to assess student competencies and award credit where appropriate. This decision is up to the discretion of the individual faculty member.

VII. The student has the option of receiving Pass/No Pass (P/NP) or a grade, and the course will be identified as a “Credit by for Prior Learning.”

VIII. Examination, credential, or portfolio materials will be submitted by the instructor to the Admissions and Records Office along with a Grade Change form.

IX. Pay the required fees for examinations.

Credit for Prior Learning Fees

According to the current credit-by-exam fee schedule, students must pay for the credits being attempted before taking an exam developed for the credit by examination assessment.. Students receiving the California College Promise Grant waiver are NOT exempt from this fee and must pay the per unit fee. In the spirit of cooperation with partner institutions, the fee schedule may be waived or reduced by the District. Students submitting external certifications or portfolios are not required to pay a fee.

Reference BP #4235

Approvals:

Academic Policies: May 22, 2024

Academic Senate: January 14, 2025

Classified Senate: October 10, 2024

Cabinet: February 7, 2025

AP 4236 Advanced Placement Credit

AP 4240 Academic Renewal

Reference: CCR Title 5 Section 55046

The academic renewal policy for Feather River Community College District is issued pursuant to Section 55046 of the California Administrative Code (Title 5) regulations. The purpose of AP 4240 is to disregard a student’s past substandard academic performance when such work is not reflective of their current demonstrated ability. It is based on the recognition that due to unusual circumstances or circumstances beyond the student's control, the past substandard work will negatively affect their academic standing and unnecessarily prolong the rate at which they complete their current objectives.

If specific conditions are met, �鶹�� may disregard the grades earned during a particular period of time from all consideration associated with the computation of a student's cumulative grade point average (GPA). This process is limited to no more than 30 units of coursework taken at any college for graduation. These conditions are:

The coursework to be disregarded is substandard. The total GPA of the semester is less than 2.0 units.

A minimum of two (2) semesters with at least eighteen (18) units having been completed at an accredited college or university with a cumulative GPA of 2.0 or better subsequent to the coursework to be disregarded.

At least 12 months have elapsed since the most recent coursework to be disregarded.

All substandard coursework shall be disregarded except those courses required as a prerequisite or to satisfy a requirement in the student's redirected educational objective.

Credit for courses from other colleges or universities may be disregarded in order to meet the GPA requirements for an associates degree or certificate of achievement toward graduation.

It is important to understand that all coursework will remain legible on the student's permanent records (transcripts), ensuring a true and complete academic history. However, the student's permanent records will be annotated so that it is readily evident to all users of the records that the substandard units, are to be disregarded. This notation will be made at the time that the academic renewal has been approved by the Admissions and Records Office.

If another accredited college has acted to remove previous coursework from consideration in computing the grade point average, such action shall be honored in terms of its policy. However, such units disregarded shall be deducted from the 30 semester unit maximum of coursework eligible to be disregarded at �鶹��.

Students requesting removal of previous coursework for certificate or degree consideration must file a petition in the Admissions and Records office. The petition shall outline the term or consecutive terms of coursework to be disregarded and shall include evidence verifying (a) that work completed during the period is substandard, and (b) at least twelve (12) months has elapsed since completion of most recent coursework to be disregarded.

The Vice-President Instruction/CIO shall act on the petition and return it to the Admissions and Records Office for entry of the proper annotation on the student’s permanent record. Academic renewal actions are irreversible.

This policy does not apply to the Financial Aid Academic Progress requirements. The Financial Aid Academic Progress requirements must be met for students to qualify for financial aid. Students may submit financial aid appeals directly to the Financial Aid Office for reinstatement of their aid eligibility if the enrollment records exceed the maximum units for their program of study, or their GPA drops below 2.0.

Reference: BP #4240

Approvals

Academic Senate: April 17, 2023

Classified Senate: September 28, 2023

Cabinet: October 9, 2023

AP 4245 Academic Integrity

References: �鶹�� BP/AP 5500 Standards of Student Conduct; California Community Colleges, Chancellor’s Office: Legal Opinion 07-12

Forms of Academic Dishonesty

Actions constituting violations of academic integrity include, but are not limited to, the following:

Plagiarism: the use of another's words, ideas, data, or product without appropriate acknowledgment, such as copying another's work, presenting someone else's opinions and theories as one's own, or working jointly on a project and then submitting it as one's own. This includes the authorized use of generative artificial intelligence without proper citation.

Cheating: the unauthorized use or attempted use of the following: materials, electronic devices, information, or study aids, or generative artificial intelligence; or an act of deceit by which a student attempts to misrepresent academic skills or knowledge; unauthorized copying or collaboration.

Fabrication: intentional misrepresentation or invention of any information, such as falsifying research, inventing or exaggerating data, or listing incorrect or fictitious references.

Collusion: assisting another person to commit an act of academic dishonesty, such as paying or bribing someone to acquire a test or assignment, taking or assisting in a test or doing an assignment for someone else, or allowing someone to do these things for one's own benefit.

Other Acts of Academic Dishonesty: the intentional violation of college policies, such as tampering with grades, misrepresenting one's identity, or taking part in obtaining or distributing any part of a test or any information about the test.

Artificial Intelligence

Absent a clear statement from a course instructor, use of or consultation with generative AI shall be treated the same as assistance from another person. In particular, using generative AI tools to substantially complete an assignment or exam (e.g. by entering exam or assignment questions) is not permitted. Students should acknowledge the use of generative AI (other than incidental use) and default to disclosing such assistance when in doubt.

Individual course instructors are free to set their own policies regulating the use of generative AI tools in their courses, including allowing or disallowing some or all use of such tools. Course instructors should set such policies in their course syllabi and clearly communicate such policies to students. Students who are unsure of policies regarding generative AI tools are encouraged to ask their instructors for clarification.

Academic Dishonesty Process

When a student is accused of any form of academic dishonesty, an informal as well as formal action may be initiated by the faculty member.

Academic Dishonesty Complaint and Hearing Procedures

1. The faculty member who suspects a student of academic dishonesty shall document the commission of the act by writing down the time, date, place, and a description of the act and collect the evidence such as scanning or photocopying the plagiarized examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning and online data including logs if applicable.

2. A. The faculty member who has evidence of the act of dishonesty shall attempt to resolve the matter informally by speaking with the student, referencing �鶹��’s Student Code of Conduct. At this point, the faculty member may choose to take no further action or may issue a lower grade, including a failing grade of "F" for the examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning. If the latter action is imposed, the student must be informed during the informal discussion.

B. In addition, the faculty member, who has evidence of the act of dishonesty is strongly encouraged to file a Student Incident Report with the Vice-President Student Services/CSSO and must inform the student of this action.

3. If the faculty member believes the incident was so grievous as to warrant disciplinary actions by the Vice-President Student Services/CSSO, or in the case of two reports of a repeat offender, the Vice-President Student Services/CSSO may issue disciplinary action. It is understood that the decision to take disciplinary action rests with the Vice-President Student Services/CSSO in accordance with the Student Discipline Procedures, AP 5520. If the student wishes to challenge the determination of academic dishonesty by the faculty member, they must notify either the Vice-President Student Services/CSSO or the Vice-President Instruction/CIO in writing within five working days of being informed by the faculty member. Upon receipt of a challenge from the student, the Vice-President Instruction/CIO will convene an ad-hoc committee to conduct an initial review of the report within five working days. This committee will consist of two members, excluding the faculty member involved in the incident, chosen randomly from the Academic Senate by the Academic Senate President. The Vice-President Instruction/CIO will serve as Chair. All members will be voting members.

4. Within five business days, the ad-hoc committee will complete its initial review and the Vice-President Instruction/CIO will notify all parties via email of the date, time and location of the hearing. The members of the hearing panel shall be provided with a copy of the accusation against the student and any written response provided by the student before the hearing begins. At the hearing, the student will meet with the ad-hoc committee to hear the charges and present their side of the case. The student may bring an advocate, who may advise the student but not present the case. If the student misses the hearing, the committee may proceed with the process to completion. The committee shall determine by majority vote if the evidence presented by the student is significant enough to rescind the action imposed by the faculty member. The Vice-President Instruction/CIO will send a written notification within five business days of the committee’s decision to the faculty member and the student. If the committee recommends that further disciplinary action be imposed, then that recommendation will be forwarded to the Vice-President Student Services/CSSO

5. Nothing in this policy is intended to infringe upon the rights of the student. For details on the Standards of Conduct and disciplinary actions, refer to AP 5500 and AP 5520.

^Sources

^{With permission, contents of this policy were adapted from "Academic Honesty" and "Academic Dishonesty," Oregon}

^{State University, Corvallis, Oregon; "Student Rights & Responsibilities: Scholastic Ethics Code," Pima Community College, Tucson, Arizona; “Student Rights and Responsibilities,” Portland Community College; and “Academic Honesty,” College of the Siskiyous. Generative AI Policy Guidance Office of Community Standards (Stanford.edu)}

Reference: BP #4245, AP 5520, AP 5500

Approvals:

Standards and Practices: May 6, 2024

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 4250 Probation

References: Title 5 Sections, 55031, 55032, 55033, and 55034

Notification of Probation – Each student is entitled to be notified of their academic difficulty and the availability of college support services to respond to the academic difficulty before the student is dismissed. Notification will consist, at a minimum, of the following: At the end of the semester in which the student’s grade point average falls below 2.0 in all units attempted, a notice that the student is on probation shall be sent to the student informing them that they are on academic probation and that they must see a counselor to develop a plan for improvement. “All units attempted” is defined as all units of credit for which the student is enrolled in at the community college that they attend.

If the student receives symbols of “W,” “I,”, or “NP” in 50% or more of all units in which a student has enrolled, the student shall be placed on progress probation.

At the end of the third semester in which the student is on academic or progress probation, a notice that the student is subject to dismissal will be sent to the student informing them that they are subject to dismissal.

Probationary Letter – The letter notifying the student of probation will cover, at a minimum, the significance of being on probation and description of the services available.

Extension of Probation – A student who is on academic probation and earns a semester grade point average of 2.0 or better shall not be dismissed as long as this minimum semester grade point average is maintained.

A student on progress probation because of an excess number of units for which entries of “W,” “I,” and “NP” are recorded shall be removed from probation when the percentage of units in this category drops below 50%.

Probation, Dismissal, Readmission Data Reporting

The Superintendent/President shall develop and provide to the Board upon request a report of the number of students who were placed on probation, dismissed, and reinstated. This report must disaggregate the students by characteristics identified by the Board.

Reference: BP #4250

Approvals:

Academic Senate: February 14, 2024

Classified Senate: February 22, 2024

Cabinet: March 11, 2024

AP 4255 Dismissal and Readmission

References: Title 5 Sections 55033 and 55034

Standards for Dismissal: A student who is on academic probation shall be subject to dismissal if the student has earned a cumulative grade point average of less than 2.0 in all units attempted in each of three consecutive primary semesters (fall and spring). A student who has been placed on probation shall be subject to dismissal if the percentage of units in which the student has been enrolled for which entries of “W,” “I,” “NC,” and “NP” are recorded in at least three consecutive primary semesters (fall and spring) reaches or exceeds fifty percent (50%).

Dismissal Letter: The letter notifying the student that they are subject to dismissal will cover, at a minimum, reference to this procedure, explanation of what dismissal means, procedure for reinstatement, and procedure to appeal the dismissal.

Appeal of Dismissal

The student has the right to appeal a proposed dismissal action if the student feels that facts exist that warrant an exception to the dismissal action. The student must file the written petition of appeal with the Vice-President Student Services/CSSO) (or designee) within 40 working days after the dismissal letter was mailed. If the student fails to file a written petition within the 40 working days, the student is officially dismissed. The student has the option to file a petition of appeal at least 30 working days prior to any future semester in which they intend to enroll.

It is the student's responsibility to indicate on the petition a clear statement of the grounds on which continued enrollment should be granted and to provide evidence supporting the reasons. Petitions will be reviewed by the Satisfactory Academic Progress (SAP) Committee. The student will be continued on probation until the Satisfactory Academic Progress (SAP) Committee decides on the student's appeal.

The decision of the SAP Committee will be communicated to the student in writing by the Vice-President Student Services/CSSO (or designee) within 15 working days of receipt of the student's appeal. The student may appeal the decision of the SAP Committee in writing to the Superintendent/President (or designee) within 10 working days of the date of notification of the decision of the SAP Committee. The decision of the Superintendent /President is final.

If the dismissal appeal is granted, the student will be continued on probation for an additional semester. At the end of the additional semester, the student’s academic record will again be evaluated to determine whether the student may be removed from probation, should be dismissed, or should be continued on probation.

Fall Dismissals

Special circumstances exist for dismissals after the Fall semester due to the fact that students traditionally enroll before Fall grades are available. Subject to dismissal letters will be sent no later than January 15th informing students that:

If they are enrolled in the Spring semester, they will be permitted to continue on probation. Dismissal status will be reevaluated at the end of the Spring semester.
If they are not enrolled in the Spring semester, they have the right to appeal dismissal in accordance with the appeal process.

Procedure for Fall Dismissal Appeals

Appeals for students subject to dismissal as a result of the fall grades must be filed following notification during the Spring semester. The following conditions apply:

Students who are enrolled in the Spring semester will not be required to file an appeal but will be allowed to continue on probation and have their dismissal status reevaluated at the end of the Spring semester.
Students who have not enrolled in the Spring semester will be dismissed unless an appeal is granted in accordance with procedures set above.

Standards for Evaluating Appeals

Dismissal appeals may be granted under the following circumstances:

If the dismissal determination is based on the academic record for one semester in which the record does not reflect the student's usual level of performance due to accident, illness, or other circumstances beyond the control of the student. Verification should be submitted with the appeal.
The student enrolls in a corrective program designed to assist them in improving academic skills, such as obtaining academic counseling, or limiting course load.
When there is evidence of significant improvement in academic achievement.

Re-Admission after Dismissal

In considering whether or not students may be re-admitted after a dismissal and two semesters absence, the following criteria should be considered:

Documented extenuating circumstances (considered during appeal).
Marked improvement between the semesters on which disqualification was based.
Semesters on which disqualification was based were atypical of past academic performance.
Formal or informal educational experiences since completion of semesters on which disqualification was based.
Improved GPA as a result of grade changes, fulfillment of incomplete courses, or academic renewal.

Reference: BP #4250

Approvals:

Academic Senate: February 14, 2024

Classified Senate: April 25, 2024

Cabinet: September 6, 2024

AP 4260 Prerequisites and Co-requisites

References: Title 5 Sections 55000 et seq.

Prerequisites, co-requisites, advisories, and limitations are necessary to ensure that students succeed in their coursework and have access to the courses they require. It is important to have prerequisites in place where they are a vital factor in maintaining academic standards. It is also necessary to ensure that prerequisites, co-requisites, advisories, and limitations do not constitute unjustifiable obstacles to student access and success. Therefore, to foster the appropriate balance between these two concerns, the Education Code requires that prerequisites, co-requisites, advisories, and limitations be established based solely on content review or content review with statistical validation.

1. Information in the Catalog and Schedule of Courses.

The college shall provide the following explanations both in the college catalog and in the schedule of courses:

A. Definitions of prerequisites, co-requisites, and limitations on enrollment including the differences among them and the specific prerequisites, co-requisites, and limitations on enrollment that have been established.

B. Procedures for a student to challenge prerequisites, co-requisites, and limitations on enrollment and circumstances under which a student is encouraged to make such a challenge. The information about challenges must include, at a minimum, the specific process including any deadlines, the various types of challenge that are established in law, and any additional types of challenge permitted by the college.

C. Definitions of advisories on recommended preparation, the right of a student to choose to take a course without meeting the advisory, and circumstances under which a student is encouraged to exercise that right.

D. Definitions of contract course, co-requisite, noncredit basic skills course, non-degree-applicable basic skills courses, prerequisite, and satisfactory grade.

2. Challenge Process

A. Any student who does not meet a prerequisite or co-requisite or who is not permitted to enroll due to a limitation on enrollment but who provides satisfactory evidence may seek entry into the course as follows:

1. If space is available in a course when a student files a challenge to the prerequisite or co-requisite, the District shall reserve a seat for the student and resolve the challenge within five working days. If the challenge is upheld or the District fails to resolve the challenge within the five working-day period, the student shall be allowed to enroll in the course.

2. If no space is available in the course when a challenge is filed, the challenge shall be resolved prior to the beginning of registration for the next term and, if the challenge is upheld, the student shall be permitted to enroll if space is available when the students registers for that subsequent term.

B. Grounds for challenge shall include the following:

1. Those grounds for challenge specified in Title 5 Section 55003 subdivision (p).

2. The student seeks to enroll and has not been allowed to enroll due to a limitation on enrollment established for a course that involves intercollegiate competition or public performance, or one or more of the courses for which enrollment has been limited to a cohort of students. The student shall be allowed to enroll in such a course if otherwise he/she/they would be delayed by a semester or more in attaining the degree or certificate specified in his/her/their educational plan.

3. The student seeks to enroll in a course that has a prerequisite established to protect health and safety, and the student demonstrates that he/she/they does not pose a threat to himself/herself/themself or others.

4. The student has the obligation to provide satisfactory evidence that the challenge should be upheld. However, where facts essential to a determination of whether the student's challenge should be upheld are or ought to be in the college's own records, then the college has the obligation to produce that information.

C. Curriculum Review Process

The curriculum review process shall at a minimum be in accordance with all of the following:

1. Establish a curriculum committee and its membership in a manner that is mutually agreeable to the college administration and the academic senate.

2. Establish prerequisites, co-requisites, and advisories on recommended preparation (advisories) only upon the recommendation of the academic senate except that the academic senate may delegate this task to the curriculum committee without forfeiting its rights or responsibilities under Title 5 Sections 53200-53204 and within the limits set forth in Title 5 Section 55003. Certain limitations on enrollment must be established in the same manner.

3. Establish prerequisites, co-requisites, advisories on recommended preparation, and limitations on enrollment only if:

a) The faculty in the discipline or, if the college has no faculty member in the discipline, the faculty in the department do all of the following:

(1) Approve the course; and,

(2) As a separate action, approve any prerequisite or co-requisite, only if:

(a) The prerequisite or co-requisite is an appropriate and rational measure of a student's readiness to enter the course or program as demonstrated by a content review including, at a minimum, all of the following:

(i) involvement of faculty with appropriate expertise;

(ii) consideration of course objectives set by relevant department(s). The curriculum review process should be done in a manner that is in accordance with accreditation standards.

(iii) be based on a detailed course syllabus and outline of record, tests, related instructional materials, course format, type and number of examinations, and grading criteria;

(iv) specification of the body of knowledge or skills which are deemed necessary at entry or concurrent with enrollment;

(v) identification and review of the prerequisite or co-requisite which develops the body of knowledge or measures skills identified under iv.

(vi) matching of the knowledge and skills in the targeted course (identified under iv.) and those developed or measured by the prerequisite or co-requisite (i.e., the course or assessment identified under v.); and

(vii) maintain documentation that the above steps were taken.

(3) Approve any limitation on enrollment that is being established for an honors course or section, for a course that includes intercollegiate competition or public performance, or so that a cohort of students will be enrolled in two or more courses, and, in a separate action, specify which.

(4) Approve that the course meets the academic standards required for degree applicable courses, non-degree applicable courses, non-credit courses, or community service respectively.

(5) Review the course outline to determine if a student would be highly unlikely to receive a satisfactory grade unless the student had knowledge or skills not taught in the course. If the student would need knowledge or skills not taught in the course itself, then the course may be approved for degree applicable credit only if all requirements for establishing the appropriate prerequisite have been met excepting only approval by the curriculum committee.

(6) Review the course outline to determine whether receiving a satisfactory grade is dependent on skills in communication or computation. If receiving a satisfactory grade is sufficiently dependent on such skills, then the course may be approved for degree applicable credit only if all requirements have been met for establishing a prerequisite or co-requisite of not less than eligibility for enrollment to a degree-applicable course in English or mathematics, respectively.

b) A course which should have a prerequisite or co-requisite as provided in (5) or (6) but for which one or more of the requirements for establishing a prerequisite have not been met may only:

(1) Be reviewed and approved pursuant to the standards for non-degree applicable credit, non-credit, or community service; or

(2) Be revised and reviewed as required to meet the criteria for establishing the necessary prerequisites or co-requisites.

c) The curriculum committee also reviews the course and prerequisite in a manner that meets each of the requirements specified above.

d) If the District chooses to use content review as defined in Title 5 Section 55000 subdivision (f) to define prerequisites and co-requisites in reading, written expression, or mathematics for courses that are degree applicable and are not in a sequence, it must adopt a plan consistent with Title 5 Section 55003 subdivision (c).

4. Program Review. As a regular part of the program review process or at least every six years, except that the prerequisites and co-requisites for vocational courses or programs shall be reviewed every two years, the college shall review each prerequisite, co-requisite, or advisory to establish that each is still supported by the faculty in the discipline or department and by the curriculum committee and is still in compliance with all other provisions of this procedure, the related policy, and with the law. Any prerequisite or co-requisite that is still supported shall be reviewed promptly thereafter to assure that it is in compliance with all other provisions of this procedure, the related policy, and with the law.

5. Implementing Prerequisites, Co-requisites, and Limitations on Enrollment. Implementation of prerequisites, co-requisites, and limitations on enrollment must be done in a consistent manner and not left exclusively to the classroom instructor. Every attempt shall be made to enforce all conditions a student must meet to be enrolled in the course through the registration process so that a student is not permitted to enroll unless he/she/they has met all the conditions or has met all except those for which he/she/they has a pending challenge or for which further information is needed before final determination is possible of whether the student has met the condition.

6. Instructor's Formal Agreement to Teach the Course as Described. Each college shall establish a procedure so that courses for which prerequisites or co-requisites are established will be taught in accordance with the course outline, particularly those aspects of the course outline that are the basis for justifying the establishment of the prerequisite or co-requisite. The process shall be established by consulting collegially with the local academic senate and, if appropriate, the local bargaining unit.

Review of Individual Courses

If the student's enrollment in a course or program is to be contingent on his/her/their having met the proposed prerequisite(s) or co-requisite(s), then such a prerequisite or co-requisite must be established as follows. If enrollment is not blocked, then what is being established is not a prerequisite or co-requisite but, rather, an advisory on recommended preparation and must be identified as such in the schedule and catalog. Establishing advisories does not require all the following steps.

Advisories on Recommended Preparation

The college may recommend that a student meet a standard of readiness at entry only if recommended by the faculty in the discipline or department and by the curriculum committee as provided in above. This process is required whether the college used to describe such recommendations in its catalog or schedule as "prerequisites," or "recommended," or by any other term.

Limitations on Enrollment

The types of limitation on enrollment specified below may only be established through the curriculum review process by the discipline or department faculty and the curriculum committee specified above including the requirement to review them again at least every six years; for example, as part of program review. The following requirements must also be met in order to establish these particular limitations on enrollment.

Performance Courses – The college may establish audition or try-out as a limitation on enrollment for courses that include public performance or intercollegiate competition such as but not limited to band, orchestra, theater, competitive speech, chorus, journalism, dance, and intercollegiate athletics provided that:

i. For any certificate or associate degree requirement which can be met by taking this course, there is another course or courses which satisfy the same requirement; and

ii. The college includes in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same requirement.

Limitations on enrollment established as provided for performance courses shall be reviewed during program review or at least every six years to determine whether the audition or try-out process is having a disproportionate impact on any historically under-represented group and, if so, a plan shall be adopted to seek to remedy the disproportionate impact. If disproportionate impact has been found, the limitation on enrollment may not be printed in subsequent catalogs or schedules nor enforced in any subsequent term until such a plan has been endorsed by the department and the college administration and put into effect.

Honors Courses – A limitation on enrollment for an honors course or an honors section of a course may be established if, in addition to the review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses at the college which satisfy the same requirements. If the limitation is for an honors course and not only for an honors section, the college must also include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which meet the same associate degree or certificate requirement.

Blocks of Courses or Sections – Blocks of courses or blocks of sections of courses are two or more courses or sections for which enrollment is limited in order to create a cohort of students. Such a limitation on enrollment may be established if, in addition to review by the faculty in the discipline or department and by the curriculum committee as provided above, there is another section or another course or courses that satisfy the same requirement. If the cohort is created through limitations on enrollment in the courses rather than limitations on specific sections of courses, then the college must include in the course outline of record a list of each certificate or associate degree requirement that the course meets and of the other course or courses which satisfy the same associate degree or certificate requirement.

Reference: BP #4260

Approvals:

Academic Policies: November 25, 2020

Academic Senate: May 12, 2021

Classified Senate: January 12, 2021

Cabinet: September 3, 2021

AP 4300 Field Trips and Excursions

Reference: Title 5 Section 55220

The District may conduct field trips and excursions in connection with courses of instruction or college-related social, educational, cultural, athletic or musical activities to and from places in California, or any other state, the District of Columbia, or a foreign country for students.

The District shall engage instructors, supervisors, and other personnel as may be necessary for such excursions or field trips who desire to contribute their services over and above the normal period for which they are employed by the District.

The District shall, at the discretion of the Vice-President Instruction/CIO, Vice-President Student Services/CSSO, or the Director of Athletics transport students, instructors, supervisors or other personnel by use of District equipment, contract to provide transportation, or arrange transportation by the use of other equipment.

When District equipment is used, the District shall obtain liability insurance, and if travel is to and from a foreign country, the liability insurance shall be secured from a carrier licensed to transact insurance business in the foreign country. All persons driving students have completed the campus driver safety training conducted by the facilities department. In addition, all employees driving college vehicles must maintain a Class A or Class B license as legally required for larger passenger vehicles. As of May 2017, all employees driving 12 or more passengers must maintain a class B license with a passenger endorsement.

The District may pay expenses of instructors, chaperones and other personnel participating in a field trip or excursion. Payment shall be by way of itemized reimbursement in a form prescribed by the Vice-President Instruction/CIO, Vice-President Student Services/CSSO, or Director of Athletics. The District may pay for expenses of students participating in a field trip or excursion with auxiliary, grant or categorical program funds if the funds are used consistently with the funding source.

No student shall be prevented from making a field trip or excursion which is integral to the completion of the course because of lack of sufficient funds. The District shall use campus funds or coordinate efforts of community services groups to provide funds for students in need of them.

Instructors or field trip coordinators must submit a Travel Request Form to the Vice-President Instruction/CIO, Vice-President Student Services/CSSO, or the Director of Athletics as appropriate. Travel Request Forms should be submitted at least fifteen days in advance of the first travel date.

At the time that the trip departs, an up-to-date list of participants should be made available to the campus Director of Facilities.

While on field trips, students are expected to follow all campus regulations, except where health or safety concerns may require different allowances. In this case, exceptions must be approved by instructor and by a campus administrator, including the Vice-President Instruction/CIO, Vice-President Student Services/CSSI, or the Director of Facilities before departing on the excursion.

All persons making a field trip or excursion shall be deemed to have waived all claims against the District for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adult students taking such trips and all parents or guardians of minor students shall sign appropriate forms before departing on a field trip, waiving such claims before departing on the excursion. The athletic department will maintain a separate set of forms, which student athletes will sign instead of the forms mentioned below, to waive claims against the District during travel associated with athletic events. The same form or forms can be used to waive the claims during a variety of course outings, as long as the risk associated with the events is of a similar nature. These forms will be retained indefinitely by instructors or field trip coordinators, either in hardcopy or electronically, after the field trip is complete.

The appropriate forms are as follows:

Student Travel Form - for all travel
Hazardous Activities Class Consent Form – for courses or course activities with a higher than usual amount of risk
Student Special Travel Accommodation Form – for special occasions, when students will provide alternative travel or accommodations
Release of Images and Media Form – for times when instructors will take or share photographs of students participating in course activities

Travel

In cases where instructors or field trip coordinators have given students pre-approval, students may provide their own transportation and meet the group at a site where a field trip will take place. In this case, the District is not liable for the student until they arrive at field trip location. In addition, the District is not liable for the student after they leave the field trip site.

Supervision

On overnight field trips, in cases where instructors or field trip coordinators have given students pre-approval, students may choose to secure their own accommodations. In this case, students must sign a waiver releasing the District from liability during times when they are not supervised by a District employee. In this case, the District is not liable for the student after the day’s field trip activities have concluded and that student has been dismissed, nor is the District responsible for the student until they have re-joined the group for field trip activities the following day.

Volunteers

Non-students and non-employees may only attend field trips and travel in District vehicles if their attendance on the excursion will enhance the learning experience of the other students. If their attendance is deemed appropriate, they must complete a Campus Volunteer Application and a Student Travel Form. The Volunteer Application must be submitted and approved prior to travel.

District policies and administrative procedures are in effect for all field trips.

Titles Updated: October 24, 2024

Reference: BP #4300

Approvals:

Academic Senate: September 6, 2018

Classified Senate: September 20, 2018

Cabinet: November 1, 2018

AP 4400 Community Education Program

AP 4400 Community Education Programs

Reference: Education Code Section 78300 et seq.; Title 5 Sections 55002 and 55160 subdivision (b)

The Board of Trustees of the Feather River Community College District (“District”) recognizes that a program of community education classes and activities is an important purpose of a community college. The Board acknowledges that the cultural role a community college plays for a rural, isolated population is of vital importance. The District shall maintain a community education program that establishes classes in civic, vocational, literacy, health, family and consumer sciences, technical and general education including, but not limited to, classes in the fields of visual and performing arts, handicraft, science, literature, nature study, nature contacting, aquatic sports, and athletics.

Community education classes or activities are those offerings that provide lifelong learning and enrichment opportunities contributing to the physical, mental, moral, economic, or civic development of the individuals or groups enrolled in them. They are not supported by state apportionment or the general fund, nor do they gain a profit.

Classes or activities shall be open for the admission of adults and of those minors who must be able to profit from the classes to which they are admitted.

This policy will permit individuals and organizations to conduct community education classes and activities on behalf of the District, under written agreements meeting the provisions of the District’s Contracting policy and procedures (BP/AP 6340).

General Fund monies may be used as “seed money” to establish but not maintain community education classes or activities. All General Fund monies expended will be repaid through collected fees. Students enrolled in community education or activities shall be charged a fee not to exceed the cost of maintaining the classes or activities. Classes or activities may also be offered for remuneration by contract or through contributions or donations from individuals or groups.

A. Selection of Community Education Classes and Activities

Community education classes and activities will be planned and overseen by a manager or administrator designated for this responsibility by the Superintendent /President. Planned offerings will be reviewed by an advisory committee for overall program balance and appropriateness to the college mission and strategic directions (as described in the most recent Strategic Plan), and to ensure that there is no inappropriate competition between community education offerings and the regular credit instructional offerings of the college. The advisory committee will include college faculty appointed by the Academic Senate, as well as appropriate community members and the Vice-President Instruction/CIO. The manager or administrator in charge of the community education program will do his/her/their best to accede to the advice and counsel of the advisory committee; if there should be a difference of opinion on appropriate offerings, formats, etc., the Vice-President Instruction/CIO will be the first level of appeal, with appeal to the Superintendent /President only as needed. It will be the program manager’s responsibility to provide balanced and diverse opportunities for the residents of the District without duplication of educational services. The program manager is also responsible to confer in a timely manner with lead faculty in the most closely related academic discipline when a new offering is being considered; in the absence of the appropriate faculty member (or if there is no closely related discipline at the college), the program manager should confer with the appropriate Division Chair and/or the Vice-President Instruction/CIO. The program manager will confer with the advisory committee concerning appropriate hiring and selection procedures and criteria for presenters.

All classes and activities will be consistent with the mission, goals and objectives of the Feather River Community College District. The program will:

1. Encompass a variety of formats including, but not limited to, individual lectures, workshops, conferences, seminars, performances, sports, and recreational activities.

2. Be appropriate to postsecondary education institutions.

3. Have community appeal, fulfilling a specific and significant community need.

4. Offer certificates and continuing education units (CEU) when appropriate.

B. Remuneration

Community education presenters will be compensated on an individual contract basis approved by the program manager and the Vice-President Instruction/CIO.

C. Selection of Community Education Presenters

The selection of community education presenters will be consistent with the commitment to provide education and the free exchange of ideas in an atmosphere of mutual respect among all participants and audience. The selection of presenters shall follow District policy and shall be approved by the Vice-President Student Services/CSSO. The presenters offering classes or activities may or may not be credentialed in their area of instruction, but they will, in all cases, have demonstrable and recognizable expertise in the field.

I. Guidelines for approval of presenters:

1. Recognized expertise relating to the class or activity.

2. Sensitivity to and understanding of the principles of academic freedom.

3. Ability and willingness to encourage a climate of mutual respect among the program participants.

4. Ensure broad representation of a variety of viewpoints on important issues.

5. Present authoritative information and informed opinions on selected issues, topics or subjects.

6. Sensitivity and understanding of persons of diverse academic, socio-economic, cultural, disability and ethnic backgrounds.

D. Participants

In addition to the presenter who is responsible for the overall conduct of the class or activity, each class or activity will be open to the general adult population of the college’s education area. Participants may include minors, but in the event that a minor registers for any class or activity, parental consent must be granted in writing and in advance, on a form approved by the District. Participants in community education classes will not be considered degree-seeking students of the college, but will be considered as participating in a college-sponsored, not-for-credit activity. Each participant must sign and file a waiver of liability for the specific class or activity to be engaged in, using a District-approved form designed for this purpose, prior to engaging in class activities.

E. Fees Paid by Participants

Participants enrolled in community education classes and activities may be charged a fee to cover the District’s costs and the presenter’s compensation. An additional materials fee may be charged when specific materials are required for the class or activity.

F. Registration and Collection of Fees

A District employee will handle registration and collection of fees. Registration forms will be turned in to the Office of Student Services and fees will be turned in to the Business Office. Time required for these duties will be counted in the overhead costs that will be covered by fees.

G. Responsibilities of the Presenter/College

Publicity: Any publicity costs to the college will be counted in the overhead costs that will be covered by fees. The presenter will coordinate all publicity with �鶹��’s Office of Student Services.

Facilities: The presenter will coordinate all class or activity needs as they relate to facilities with the Office of Student Services. The Office of Student Services will assist with filing appropriate forms.

Purchase of Specific Materials (from materials fee): The Office of Student Services may assist the presenter in purchasing required class or activity materials. Presenters should be prepared to document costs associated with materials, so the fee level can be justified and appropriate records can be kept for the District’s accounting and for audit purposes.

H. Evaluations

Each community education class or activity shall be evaluated by the participants using an instrument provided by the program manager, and designed in collaboration with the program’s advisory committee. Payment for educations will be released when evaluations have been received and all terms of the contract completed.

The community education policy of �鶹�� shall fully comply with California Education Code, Section 78300 et. seq; and Title 5, Sections 55002(d), 55160.

Board Policy: #4400

Approvals:

Academic Senate: February 10, 2021

Classified Senate: October 13, 2020

Cabinet: March 3, 2021

AP 4610 Instructional Service Agreements

References: Education Code Section 78015 and 84752; Title 5, Sections 51006, 53410, 55002, 55003, 55005, 55300-55302 55600 et seq., 55805.5, 58051(c) – (g), 58051.5, 58055, 58056, 58058(b), 58100-58110

�鶹�� may develop an instructional service agreement (ISA) with an outside agency to provide college-level training for its employees or members. The intent of an ISA is for a District and outside organization to combine their resources in order to provide instruction that would not have been possible but for the combination of resources. ISA’s are different from contract education, in which a contractor pays the full cost of instruction in a closed class setting and the district does not receive apportionment.

The Dean of Instruction/CIO (CIO) develops and reviews all ISAs to ensure that any college course offered through an instructional service agreement is an open enrollment course that satisfies all Education Code and Title 5 requirements. To verify compliance with laws and regulations, the CIO reviews all ISAs to verify that the following sixteen items developed by the State Chancellor’s Office are met:

1. The governing board of a community college district, prior to establishing a vocational or occupational training program, shall conduct a job market study of the labor market area, and determine whether or not the results justify the proposed vocational education program (Education Code Section 78015).

2. The college or district has a written agreement or contract with the contractor stating the responsibilities of each party and that the college or district is responsible for the educational program on site.

3. The agreement/contract contains procedures, terms and conditions relating to 1) enrollment period; 2) student enrollment fees; 3) the number of class hours sufficient to meet the stated performance objectives; 4) supervision and evaluation of students; and 5) withdrawal of students prior to completion of program.

4. Agreement/contract contains terms and conditions relating to cancellation and termination of the arrangement.

5. Instruction to be claimed for apportionment under the agreement/contract, is under the immediate supervision and control of an employee of the district (Title 5, Section 58058) who has met the minimum qualifications for instruction in vocational subject in a California community college.

6. Where the instructor is not a paid employee of the district, the college or district has a written agreement or contract with each instructor conducting instruction for which FTES are to be reported and stating that the college or district has the primary right to control and direct the instructional activities of the instructor.

7. The college or district must demonstrate control and direction through such actions as providing the instructor an orientation, instructor’s manual, course outlines, curriculum materials, testing and grading procedures, and any other materials and services it would provide to its hourly instructors on campus.

8. The college or district lists minimum qualifications for instructors teaching these courses and that the qualifications are consistent with requirements in other similar courses given at the college.

9. The course must be held at facilities which are clearly identified as being open to the general public. (Title 5, Section 58051.5) Enrollment in the course must be open to any person who has been admitted to the college and has met any applicable prerequisites. (Title 5, Sections 51006 and 58106) The district policy on open enrollment must be published in the college catalogue and schedule of classes (Title 5, Section 51006), along with a description of the course and information about whether the course is offered for credit and is transferable. (Title 5, Section 55005)

10. Course outlines of record for advanced public safety courses will not list as a prerequisite public safety employment or possession of a basic course diploma. Appropriate health and safety prerequisites or enrollment limitations can include the requirement to pass a California Department of Justice Live Scan, or other additional requirements that comply with the law.

11. Course outlines of record for advanced public safety courses should include a sufficiently detailed list of prerequisites that are directly related to the content of the advanced course so that all prospective students can be assessed for enrollment eligibility. Prerequisites may not be established or construed to prevent academically qualified persons not employed in public safety agencies from enrolling in and attending courses.

12. A student may request an evaluation of his/her previous experience and coursework to determine if it is equivalent to the listed requirements. A student found not to meet the prerequisite requirements may challenge the prerequisites through the District’s prerequisite challenge process. The District must maintain documentation that demonstrates its processes for assessing student eligibility for enrollment were followed.

13. College publications shall inform students regarding the method by which they may seek an evaluation for equivalent enrollment eligibility for advanced public safety courses. College publications, including the course outline and syllabi, shall include a notification that approval of equivalent enrollment eligibility is not a guarantee that state regulatory or licensing agencies will also grant equivalency for licensure or employment purposes.

14. Degree and certificate programs must have been approved by the State Chancellor’s Office and courses that make up the programs must be part of the approved programs, or the college must have received delegated authority to separately approve those courses locally.

15. The courses of instruction are specified in the agreement, the outlines of record for such courses and are approved by the college’s curriculum committee as meeting Title 5 course standards, and the courses have been approved by the district board of trustees.

16. Procedures used by the college to assure that faculty teaching different sections of the same course, teach in a manner consistent with the approved outline of record for that course are applied to courses and faculty covered under the agreement and students are held to a comparable level of rigor.

17. Records of student attendance and achievement will be maintained by the public agency. Records will be open for review at all times by officials of the college and submitted on a schedule developed by the community college district.

18. It is agreed that both contractor and community college district will ensure that ancillary and support services are provided for the students (e.g. Counseling and Guidance, Placement Assistance).

19. The college district must certify that it does not receive full compensation for the direct education costs of the course from any public or private agency, individual or group.

20. The college district is responsible for obtaining certification verifying that the instructional activity to be conducted will not be fully funded by other sources.

21. The District shall comply with the requirements of Title 5 Sections 55230-55232 concerning approval by adjoining high school or community college districts and use of non-district facilities, if classes are to be located outside the boundaries of the District.

Course tuition shall be paid by the student and/or agency.

Approvals:

Academic Senate: October 11, 2017

Classified Senate: June 19, 2017

Cabinet: November 2, 2017

Chapter 5: Student Services

AP 5010 Admissions

Reference: Education Code 76000; 34 Code of Federal Regulations Section 668.16 (U.S Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended); ACCJC Accreditation Standard 2

The Superintendent/President or designee is the designated authority and responsible for the admission process.

All prospective students who wish to attend �鶹�� for the first time shall complete an application for admission. Students who are returning to �鶹�� after an absence of two or more consecutive semesters should contact the Admissions and Records Office to update their information.

�鶹�� accepts for admission anyone who is over 18 years of age or anyone who is under 18 years of age who can provide verification that they have graduated from high school, completed their GED, or have passed the California High School proficiency test.
Special admission forms are required of high school students and students who are younger than high school age. The form requires approval from the student’s parent or guardian and their school principal. Forms are available from area high school counseling offices, from the Admissions and Records Office at �鶹��, and on the College’s website. See AP 5011, Admission and Concurrent Enrollment of High School and Other Young Students for more information.
Nonresident students shall pay out-of-state tuition in addition to the resident enrollment fee. Non-resident students enrolling for less than 4.0 units will be assessed in-state fees. Students who wish to obtain California residency should follow the residency requirements outlined in AP 5015, Residency Determination.

All degree seeking students should request transcripts be forwarded to the Admissions and Records Office from their high school and all colleges they have attended.

All new students should meet with an academic counselor or advisor before they register to receive assistance with course placement, to develop a schedule of classes, and to create a comprehensive Student Educational Plan. See AP 5055, Enrollment Priorities.

Admissions policies and procedures are published in the college catalog, the schedule of classes and on the college website.

The Dean of Instruction/CIO shall be responsible for evaluating the validity of a student’s high school completion if the college or the United States Department of Education has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education.

Also see AP 5011, Admission and Concurrent Enrollment of High School and Other Young Students, AP 5012, International Students and AP 5015, Residence Determination.

Reference Updated: October 30, 2024

Reference: BP #5010, AP #5011, #5012, #5015

Approvals:

Classified Senate: November 20, 2017

Academic Senate: November 8, 2017

Cabinet: February 1, 2018

AP 5011 Admissions and Concurrent Enrollment of High School and Other Young Students

AP 5011 Admission and Concurrent Enrollment of High School and Other Young Students

Reference: Education Code Sections 48800; 48800.5; 76001; 76002; 76004 Title 5 Section 56700

Admission criteria and procedures for younger students enrolling in the community college;

Special part-time students (if applicable and as defined in Board Policy)
Special full-time students (if applicable and as defined in Board Policy)
Summer school students (if applicable and as defined in Board Policy)
Agreements between school District(s) and community college District
Credit granted for courses
Limits on the number of units for which special part-time students may enroll
Procedures for denial of request for full-time enrollment, including time constraints
Procedures for recording board findings and reasons for denial of a request for admission by a student identified as highly gifted.
Procedures for assigning a low enrollment priority to special part-time or full-time students, except for students attending a middle college high school if the student is seeking to enroll in a course that is required for the student’s middle college high school program, to ensure they do not displace regularly admitted students.
Procedures for maintaining records of enrollment of these students for apportionment purposes.
Procedures for ensuring that claims for state apportionment for K-12 students meet all of the following criteria:

o The class is open to the general public

o The class is advertised as open to the general public in one or more of the following:

The college catalog
The regular schedule of classes
Addenda to the catalog or schedule

If the decision to offer a class on a high school campus is made after publication of the District’s regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.

If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.

If the class is a physical education class, no more than 10 percent of the enrollment of the class may consist of special part-time or full-time students.

To be considered for admittance as a special part-time student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001.

Admission is subject to seat availability. The student must submit:

District application for admission;
Written and signed parental or guardian consent;
Written and signed approval of their principal (Note: a parent or guardian of a pupil who is not enrolled in a public or private school may petition directly without the signature of a principal.);
Demonstration that the student is capable of profiting from instruction. The Superintendent/President or their designee has the authority to make the final decision whether a student can benefit from instruction.

To be considered for admission as a special full-time student, the student must meet the eligibility standards as established in Education Code Section 48800.5.

Admission is subject to seat availability. The student must submit:

District application for admission;
Written and signed parental or guardian consent;
Written and signed acknowledgement of their principal. (Note: a pupil who is not enrolled in a public or private school does not need to provide written acknowledgement from their school principal.);
Demonstration that the student is capable of profiting from instruction;
Written approval of the school district governing board of the school district of attendance. The Superintendent/President or their designee has the authority to make the final decision whether a student can benefit from instruction.

To be considered for admission as a special summer session student, the student must meet the eligibility standards as established in Education Code Sections 48800 and 76001. Students will not be admitted unless they have availed themselves of all opportunities to enroll in equivalent courses at their schools of attendance.

The student must submit:

Written and signed parental or guardian consent;
Written and signed approval of their principal that the student has availed themselves of all opportunities to enroll in an equivalent course at their school of attendance;
Demonstration that the student has adequate preparation in the disciplines to be studied.

All required documents shall be sent to the Superintendent/President or their designee.

High School Students

For students attending high school, the Superintendent/President or their designee will review the materials, and will determine if the student has the abilities and sufficient preparation to benefit from the instruction at a community college. The decision of the Superintendent/President or their designee shall be final. This determination may be done by one or more of the following options:

A review of the materials submitted by the student;
Meeting with the student and their parent or guardian;
Consultation with Academic Counselor;
Consideration of the welfare and safety of the student and others; or
Consideration of local, state or federal laws.

Middle and Lower School Students

For students attending middle and lower schools, the determination shall be made by the Superintendent/President or their designee. The school must provide transcripts and a letter signed by the principal indicating how in their opinion the student can benefit from instruction. The committee will determine if the student has the abilities and sufficient preparation to benefit from instruction at a community college, and that the student’s safety and that of others will not be affected. The decision of the Superintendent/President or their designee shall be final. Once a decision has been made, the student, their parent or guardian, and the school principal shall be informed of the decision. This determination may be done by applying one or more of the following criteria:

Review of the materials submitted by the student;
Meeting with the student and their parent or guardian;
Consultation with an �鶹�� academic advisor;
Consideration of the welfare and safety of the student and others;
Consideration of local, state or federal laws;
Review of the content of the class in terms of sensitivity and possible effects on the minor;
Requirements for supervision of the minor; and/or
Times the class(es) meet and the effect on the safety of the minor.

Courses in which high school and other young students are permitted to enroll, will be open and advertised to the general public in the regular schedule of classes and will be taught with the rigor appropriate to college-level courses in accordance with the approved course outline.

If a request for a special part-time or full-time enrollment is denied for a pupil who has been identified as highly gifted, the Board shall provide written findings and reasons for the denial within 60 days. A recommendation regarding the request for admission, and the denials shall be submitted to the Board at a regularly scheduled meeting that falls at least 30 days after the request for admission has been submitted.

The college will maintain records of enrollment for all students, including high school and other young students, in the Admissions and Records office for apportionment purposes.

Per AP 5055, co-enrolled high school or other young students are not eligible for priority registration (Tier 1, 2, or 3) to ensure that these students do not displace regularly admitted students.

Special part-time high school or other young students may enroll in up to, and including, 11 units per semester and the enrollment fees will be waived with the exception of the health and transit fees. Special full-time high school or other young students enrolling for 12 or more units will pay full enrollment fees.

If a request for special part-time or full-time enrollment is denied for a pupil who has been identified as highly gifted, the board shall provide written findings and reasons for the denial within 60 days. A recommendation regarding the request for admission, and the denial shall be submitted to the board at a regularly scheduled meeting that falls at least 30 days after the request for admission has been submitted.

If the decision to offer a class on a high school campus is made after publication of the district’s regular schedule of classes, and the class is only advertised to the general public through electronic media, the class must be advertised for a minimum of 30 continuous days prior to the first meeting of the class.

If the class is offered on a high school campus, the class may not be held during the time the campus is closed to the general public, as defined by the school board.

If the class is a physical education class, no more that 10 percent of the enrollment of the class may consist of special part-time or full-time students.

College and Career Access Pathways (CCAP)

The governing board had adopted all the legal requirements of Education Code Section 76004 in order to participate in the College and Career Access Pathways (CCAP) partnership with the governing board of a school district for the purpose of offering or expanding dual enrollment opportunities for students who may not already be college bound or who are underrepresented in higher education, with the goal of developing seamless pathways from high school, including continuation high school, to community college for career technical education or preparation for transfer, improving high school graduation rates, or helping high school pupils achieve college and career readiness.

The District may enter into a CCAP partnership with a school district or county office of education partner that is governed by a CCAP partnership agreement approved by the governing boards of both partners. As a condition of adopting a CCAP partnership agreement, the governing board of each partner, at an open public meeting of that board, shall present the dual enrollment partnership agreement as an informational item. The governing board of each partner, shall do both of the following:
For career technical education pathways to be provided under the partnership, consults with, and consider the input of, the appropriate local workforce development board to determine the extent to which the pathways are aligned with regional and statewide employment needs. The governing board of each district shall have final decision-making authority regarding the career technical education pathways to be provided under the partnership; and
Present, take comments from the public on, and approve or disapprove the dual enrollment partnership agreement at an open public meeting of the governing board of the district.

The CCAP partnership agreement shall be filed with the office of the Chancellor of the California Community Colleges Chancellor’s Office and with the Office of Instruction before the start of the CCAP partnership, and shall:

outline the terms of the CCAP partnership and shall include, but not necessarily be limited to, the total number of high school pupils to be served and the total number of full-time equivalent students projected to be claimed by the community college district for those pupils; the scope, nature, time, location, and listing of community college courses to be offered; and criteria to assess the ability of pupils to benefit from those courses. The protocols shall only require a high school pupil participating in a CCAP partnership to submit one parental consent form and principal recommendation for the duration of the pupil’s participation in the CCAP partnership.
establish protocols for information sharing, in compliance with all applicable state and federal privacy laws, joint facilities use, and parental consent for high school pupils to enroll in community college courses.
identify a point of contact for the participating community college district and school district or county office of education partner.
certify that any community college instructor teaching a course on a high school campus has not been convicted of any sex offense as defined in Education Code Section 87010 or any controlled substance offense as defined in Education Code Section 87011.
certify that any community college instructor teaching a course at the partnering high school campus has not displaced or resulted in the termination of an existing high school teacher teaching the same course on that high school campus.
certify that a qualified high school teacher teaching a course offered for college credit at a high school campus has not displaced or resulted in the termination of an existing community college faculty member teaching the same course at the partnering community college campus.
include a plan by the participating community college district to ensure both of the following:

o A community college course offered for college credit at the partnering high school campus does not reduce access to the same course offered at the partnering community college campus; and

o Participation in a CCAP partnership is consistent with the core mission of the community colleges pursuant to Education Code Section 66010.4, and that pupils participating in a CCAP partnership will not lead to enrollment displacement of otherwise eligible adults in the community college.

certify that both the school district and community college district partners comply with local collective bargaining agreements and all state and federal reporting requirements regarding the qualifications of the teacher or faculty member teaching a CCAP partnership course offered for high school credit.
specify both of the following:

o Which partner will be the employer of record for purposes of assignment monitoring and reporting to the county office of education; and

o Which partner will assume reporting responsibilities pursuant to applicable federal teacher quality mandates.

certify that any pretransfer-level remedial course taught by community college faculty at a partnering high school campus shall be offered only to high school pupils who do not meet their grade level standard in mathematics, English, or both on an interim assessment in grade 10 or 11, as determined by the partnering school district or county office of education, and shall involve a collaborative effort between high school and community college faculty to deliver an innovative pretransfer course as an intervention in the pupil’s junior or senior year to ensure that the pupil is prepared for college-level work upon graduation.

A community college district participating in a CCAP partnership shall not provide physical education course opportunities to high school pupils or any other course opportunities that do not assist in the attainment of at least one of the following goals:

developing seamless pathways from high school to community college for career technical education or preparation for transfer;
improving high school graduation rates; or
helping high school pupils achieve college and career readiness.

The District will not enter into a CCAP partnership with a school district within the service area of another community college district, except where an agreement exists, or is established, between those community college districts authorizing that CCAP partnership.

A high school pupil enrolled in a course offered through a CCAP partnership shall not be assessed any fee that is prohibited by Education Code Section 49011.

The District may assign priority for enrollment and course registration to a pupil seeking to enroll in a community college course that is required for the pupil’s CCAP partnership program that is equivalent to the priority assigned to a pupil attending a middle college high school as described in Education Code Section 11300 and consistent with middle college high school provisions in Education Code Section 76001. Units completed by a pupil pursuant to a CCAP agreement may count towards determining a pupil’s registration priority for enrollment and course registration at a community college.

The District may limit enrollment in a community college course solely to eligible high school students if the course is offered at a high school campus, either in person or using an online platform, during the regular school day and the community college course is offered pursuant to a CCAP partnership agreement.

The District may allow a special part-time student participating in a CCAP partnership agreement established pursuant to this article to enroll in up to a maximum of 15 units per term if all of the following circumstances are satisfied:

The units constitute no more than four community college courses per term;
The units are part of an academic program that is part of a CCAP partnership agreement established pursuant to this article; and
The units are part of an academic program that is designed to award students both a high school diploma and an associate degree or a certificate or credential.

The governing board of the District exempts special part-time students from the following fee requirements:

Student representation fee (Education Code Section 76060.5)
Nonresident tuition fee and corresponding permissible capital outlay fee or processing fee (Education Code Section 76140)
Transcript fees (Education Code Section 76223)
Course enrollment fees (Education Code Section 76300)
Apprenticeship course fees (Education Code Section 76350)
Child development center fees (Education Code Section 79121)

The District or county office of education shall not receive a state allowance or apportionment for an instructional activity for which the partnering district has been, or shall be, paid an allowance or apportionment.

The attendance of a high school pupil at a community college as a special part-time or full-time student pursuant to this section is authorized attendance for which the community college shall be credited or reimbursed pursuant to Education Code Section 48802 or 76002, provided that no school district or county office of education has received reimbursement for the same instructional activity. For purposes of calculating classroom-based average daily attendance for classroom-based instruction apportionments, at least 80 percent (80%) of the instructional time offered by a charter school pursuant to an authorized CCAP partnership agreement shall be at the school site, and the charter school shall require the attendance of a pupil for a minimum of 50 percent (50%) of the minimum instructional time required to be offered pursuant to paragraph (1) of subdivision (a) of Education Code Section 47612.5, if the pupil is also a special part-time student enrolled in a community college pursuant to this section and the pupil will receive academic credit upon satisfactory completion of enrolled courses.

For each CCAP partnership agreement entered into pursuant to this section, the district shall report annually to the office of the Chancellor of the California Community Colleges Chancellor’s Office, the Legislature, the Director of Financial Aid, and the Superintendent/President all of the following information:

The total number of high school pupils by school site enrolled in each CCAP partnership, aggregated by gender and ethnicity, and reported in compliance with all applicable state and federal privacy laws.
The total number of community college courses by course category and type and by school site enrolled in by CCAP partnership participants.
The total number and percentage of successful course completions, by course category and type and by school site, of CCAP partnership participants.
The total number of full-time equivalent students generated by CCAP partnership community college district participants.
The total number of full-time equivalent students served online generated by CCAP partnership community college district participants.

Reference: BP #5010, AP #5010

Approvals:

Academic Senate: February 14, 2024

Classified Senate: April 25, 2024

Cabinet: September 6, 2024

AP 5012 Admissions - International Students

References: Education Code Sections 76141 and 76142; Title 5 Section 54045; Title 8 U.S. Code Sections 1101 et seq.

An application process that includes submission of appropriate visa information from the country of residence, including INS forms.
Students who will be attending pursuant to an F-1 visa, submission of paperwork to substantiate issuance by the District of form I-20.
Required TOEFL (Test of English as a Foreign Language) internet based test (IBT) or computer based test (CBT) scores, or other English proficiency test scores that meet the requirements below. If an international student completed their high school diploma in the United States, transcripts showing successful completion of high school English (C or better) may be accepted in lieu of an English proficiency test.
Residence determination, including review of whether student holds a visa that requires the student have a residence outside of the U.S., or entered the U.S. under a visa that permits entry solely for a temporary purpose.
Exemptions from nonresident tuition as authorized by Education Code Section 76140 subdivision (a) (2) for financial need.

test
TOEFL – IBT, CBT	57, 163
IELTS	5.5
DUOLINGO	85
GTEC CBT	1040
PTE	43
ITEP	3.5
EIKEN	2A

Calculation of nonresident tuition fee applicable to noncitizens who have not or cannot establish residence, in an amount not to exceed the amount expended by the District for capital outlay in the preceding fiscal year divided by the total full-time equivalent students. This fee cannot exceed 50 percent (50%) of the nonresident tuition charged other nonresidents.

Reference: BP #5012

Approvals:

Academic Senate: May 3, 2023

Classified Senate: May 3, 2023

Cabinet: May 3, 2023

AP 5013 Students in the Military

Reference: Education Code Sections, 68074, 68075, 68075.5 and 68075.7; Title 5, Sections 55023, 55024, 54041, 54042, 54050, and 58620; Military and Veterans Code Section 824; 38 U.S. Code Section 3679

Residence Determinations for Military Personnel and Dependents

A student who is a member of the armed forces of the United States stationed in California is entitled to resident classification. Such student shall retain resident classification in the event that the member of the armed forces is thereafter transferred on military orders to a place outside of California or thereafter retires from active duty, so long as the student remains continuously enrolled in the District.

An undergraduate student who is a natural or adopted child, stepchild, or spouse who is a dependent of a member of the armed forces of the United States stationed in this state on active duty and is in attendance at, or has been admitted, to the District shall be entitled to resident classification. Such student shall retain resident classification if they are thereafter transferred on military orders to a place outside of California, so long as the student remains continuously enrolled in the District.

A veteran who was discharged or released from at least 90 days of active service less than three years before the date of enrollment in a course commencing on or after July 1, 2015, and their dependents, regardless of the veteran’s state of residence is entitled to resident classification.

An individual who is the child or spouse of a person who, on or after September 11, 2001, died in the line of duty while serving on active duty as a member of the Armed Forces who resides in California is entitled to resident classification.

An individual who is entitled to transferred Post-9/11 GI Bill program benefits by virtue of their relationship to a member of the uniformed services who is serving on active duty is entitled to resident classification.

A parent who is a federal civil service employee and their natural or adopted dependent children are entitled to resident classification if the parent has moved to this state as a result of a military mission realignment action that involves the relocation of at least 100 employees. This classification shall continue until the student is entitled to be classified as a resident, so long as the student continuously attends an institution of public higher education.

A student claiming the residence classifications provided for in this procedure must provide a statement from the student’s commanding officer or personnel officer providing evidence of the date of the assignment to California, and that the assignment to active duty in California is not for educational purposes. A student claiming the residence classifications provided for here for the dependent of military personnel shall provide a statement from the military person’s commanding officer or personnel officer that the military person’s duty station is in California on active duty as of the residence determination date, or has been transferred outside of California on active duty after the residence determination date, or that the military person has retired from active duty after the residence determination date. (Title 5, Sections 54041; 54042)

Withdrawal Policies for Members of the Military

A student who is a member of an active or reserve United States military service and who receives orders compelling a withdrawal from courses shall be permitted to withdraw upon verification of such orders. A withdrawal symbol may be assigned which may be “W” or “MW.” Military withdrawal shall not be counted in progress probation, dismissal calculations, or in calculating the permitted number of withdrawals. In no case may a military withdrawal result in a student being assigned an “FW” grade. In no case will a student who is required to report for military duty be required to withdraw from a course by a specified date in order to receive a full refund of the tuition and fees the student paid to the college for the academic term in which the student was required to report for military service.

Reference: AP #5055

Approvals:

Academic Senate: November 12, 2025

Classified Senate: November 6, 2025

Cabinet: December 2, 2025

AP 5015 Residence Determination

Reference: Education Code Sections 68000 et seq. 68130.5 68074.7-68075.7 and 68086; Title 5 Sections 54000 et seq.; 38 U.S. Code Section 3679

Residence Classification – Residency classifications shall be determined for each student at the time of each registration and whenever a student has not been in attendance for more than one semester. Residence classifications are to be made in accordance with the following provisions:

A residence determination date is that day immediately preceding the opening day of instruction for any session during which the student proposes to attend.
Residence classification is the responsibility of the Admissions Office.

The initial residency classification will be made at the time the student applies for admission. Students may file residency questionnaire forms through the third week of the semester to request a review of their residency status. Final residency determination is made by the Residency Committee. Students will be notified of residence determination within 14 calendar days of submission of application. Students may appeal the decision to the Superintendent/President.

A student seeking to enroll exclusively in career development and college preparation courses, and other courses for which no credit is given, shall not be subject to this residency classification requirement.

The District shall publish the residence determination date and summary of the rules and regulations governing residence determination and classification in the District catalog or addenda thereto.

Rules Determining Residence

Resident and nonresident definitions are as follows:

A student who has resided in the state for more than one year immediately preceding the residence determination date is a resident.

A student who has not resided in the state for more than one year immediately preceding the residence determination date is a nonresident.

The residence status of each student enrolled in or applying for enrollment in any class or classes maintained by this District shall be determined in accordance with the Education Code that states that every person has, in law, a residence. In determining the place of residence, the following rules are to be observed:

Every person who is married or eighteen years of age, or older, and under no legal disability to do so, may establish residence.

A person may have only one residence.

A residence is the place where one remains when not called elsewhere for labor or other special or temporary purpose and to which one returns in seasons of repose.

A residence cannot be lost until another is gained.

The residence can be changed only by the union of act and intent.

A student may establish their residence. A student’s residence shall not be derivative from that of their spouse or domestic partner.

The residence of the parent with whom an unmarried minor child maintains their place of abode is the residence of the unmarried minor child. When the minor lives with neither parent, the minor's residence is that of the parent with whom the last place of abode was maintained, provided the minor may establish their residence when both parents are deceased and a legal guardian has not been appointed.

The residence of an unmarried minor who has a parent living cannot be changed by the minor's own act, by the appointment of a legal guardian, or by relinquishment of a parent's right of control.

Determination of Resident Status

A resident is a student who has been a bona fide resident of the state for one year prior to the residence determination date. A bona fide resident is a person whose residence is in California as determined above except:

A student who is a minor and remains in this state after the parent, who was previously domiciled in California and has established residence elsewhere, shall be entitled to retain resident classification until attaining the age of majority and has resided in the state the minimum time necessary to become a resident, so long as continuous attendance is maintained at an institution.

A student who is a minor and who provides evidence of being entirely self-supporting and actually present in California for more than one year immediately preceding the residence determination date with the intention of acquiring a residence therein, shall be entitled resident classification until they have resided in the state the minimum time necessary to become a resident.

A student who has not been an adult for one year immediately preceding the residence determination date for the semester for which the student proposes to attend an institution shall have the immediate pre-majority-derived California residence, if any, added to the post-majority residence to obtain the one year of California residence.

A student holding a valid credential authorizing service in the public schools of this state, who is employed by a school district in a full-time position requiring certification qualifications for the college year in which the student enrolls in an institution, shall be entitled to resident classification if the student meets any of the following requirements:

They hold a provisional credential and are enrolled in courses necessary to obtain another type of credential authorizing service in the public schools.

They hold a credential issued pursuant to Education Code Section 44250 and are enrolled in courses necessary to fulfill credential requirements.

They are enrolled in courses necessary to fulfill the requirements for a fifth year of education prescribed by subdivision (b) of Education Code Section 44259.

A student holding a valid emergency permit authorizing service in the public schools of this state, who is employed by a school district in a full-time position requiring certification qualifications for the academic year in which the student enrolls at an institution in courses necessary to fulfill teacher credential requirements, is entitled to resident classification only for the purpose of determining the amount of tuition and fees for no more than one year. Thereafter, the student’s residency status will be determined under the other provisions of this procedure.

A student who is a full-time employee of the California State University, the University of California or a community college, or of any state agency or a student who is a child or spouse of a full-time employee of the California State University, the University of California or a community college, or of any state agency may be entitled to resident classification, until the student has resided in the state the minimum time necessary to become a resident.

A student who is a natural or adopted child, stepchild, or spouse who is a dependent of a member of the armed forces of the United States stationed in this state on active duty and is in attendance at, or has been admitted to, the District shall be entitled to resident classification. If the member of the armed forces of the United States later transfers on military orders to a place outside this state, or retires as an active member of the armed forces of the United States, the student dependent shall not lose their resident classification, so long as they remain continuously enrolled in the District.

A student who is a member of the armed forces of the United States stationed in this state, is entitled to resident classification only for the purpose of determining the amount of tuition and fees. If the student later transfers on military orders to a place outside this state, the student shall not lose their resident classification, so long as they remain continuously enrolled in the District.

A student who is a minor and resides with their parent in a district or territory not in a district shall be entitled to resident classification, provided that the parent has been domiciled in California for more than one year prior to the residence determination date for the semester, quarter, or term for which the student proposes to attend.

A student who is a Native American is entitled to resident classification for attendance at a community college if the student is also attending a school administered by the Bureau of Indian Affairs located within the community college district.

A student who is a federal civil service employee and their natural or adopted dependent children are entitled to resident classification if the parent has moved to this state as a result of a military mission realignment action that involves the relocation of at least 100 employees. This classification shall continue until the student is entitled to be classified as a resident, so long as the student continuously attends an institution of public higher education.

A student who resides in California and is 19 years of age or under at the time of enrollment, who is currently a dependent or ward of the state through California's child welfare system, or was served by California's child welfare system and is no longer being served either due to emancipation or aging out of the system, may be entitled to resident classification until they have resided in the state the minimum time necessary to become a resident.

A student who lives with a parent who earns a livelihood primarily by performing agricultural labor for hire in California and other states, and the parent has performed such labor in this state for at least two months per year in each of the two preceding years, and the parent resides in this District and the parent of the student has claimed the student as a dependent on their state or federal personal income tax return if they have sufficient income to have personal income tax liability shall be entitled to resident classification.
A student who demonstrates financial need, has a parent who has been deported or was permitted to depart voluntarily, moved abroad as a result of that deportation or voluntary departure, lived in California immediately before moving abroad, attended a public or private secondary school in the state for three or more years, and upon enrollment, will be in their first academic year as a matriculated student in California public higher education, will be living in California, and will file an affidavit with the District stating that they intend to establish residency in California as soon as possible is entitled to resident classification.

A student who has a special immigrant visa that has been granted status under Section 1244 of Public Law 110-181 or under Public Law 109-163, or is a refugee admitted to the United States under Section 1157 of Title 8 of the United States Code, and who, upon entering the United States, settled in California, shall be exempt from paying the nonresident tuition fee required by Section 76140 for the length of time they live in this state up to the minimum time necessary to become a resident.

Any Team USA student athlete who trains in the state in an elite level program approved by the United States Olympic and Paralympic Committee is entitled to resident classification for tuition and fee purposes until the athlete has resided in the state the minimum time necessary to become a resident.

Granting California Residency

California residency will be granted if all of the following criteria are met:

1. Evidence of physical presence in California for one year and one day prior to the residence determination date by providing documentation of continuous occupancy of rented or leased property in California or utility bill with a California residence;

2. Evidence of financial independence by providing state and federal tax returns where the student has not and will not be claimed as an exemption by their parent(s) in the calendar year prior to the year the reclassification application is made;

3. Evidence of intent to make California the home for other than a temporary purpose by maintaining a California driver’s license or California ID.

If all of the above criteria are not met, the student may provide additional evidence of intent to make California their home for other than temporary purposes. To do so the student must provide evidence for #1 above and four (4) additional items from the list below. At least one of the four additional items must show the student’s entry date into California. The Residency Questionnaire, evidence and a written narrative describing their intent must be submitted to the Admissions and Records Office prior to the start of the semester for which the student seeks reclassification. The Residency Committee, whose membership includes the Vice-President Student Services/CSSO, Vice-President Instruction//CIO, and the Director of Admissions and Records/Registrar, will then determine if there is a sufficient union of act and intent by reviewing the coupling of the student’s physical presence in California with objective evidence of intent, along with a personal explanation of how the student’s evidence and intent fit together. The burden is on the student to demonstrate clearly both physical presence in California and intent to establish California residence (T5 54026).

Objective manifestations of intent to establish California residence include, but are not limited to:

1. Evidence of financial independence by providing state and federal tax returns where the student has not and will not be claimed as an exemption by their parent(s) in the calendar year prior to the year the reclassification application is made;

2. Evidence of intent to make California the home for other than a temporary purpose by maintaining a California driver’s license or California ID.

3. Ownership of residential property or continuous occupancy of rented or leased property in California.

4. Registering to vote and voting in California.

5. Licensing from California for professional practice.

6. Active membership in California professional, religious, merchant, or service organizations or social clubs.

7. Presence of spouse, children, or other close relatives in the state.

8. Showing California as home address on federal income tax forms.

9. Payment of California state income tax as a resident.

10. Maintaining California motor vehicle license plates/registration.

11. Maintaining permanent military address, or home of record in California while in armed forces.

12. Establishing and maintaining active California bank accounts.

13. Being a petitioner of divorce in California.

14. Remaining in California during academic breaks.

15. Registering for the Selective Service in California (indicating California address)

16. Other

Physical presence within California solely for educational purposes does not allow a student to establish residence, regardless of the length of time present in the state (EC 68043, T5 54022(c).

Right to Appeal – Students who have been classified as non-residents have the right to a review of their classification (Title 5 Section 54010 (a)). Any student, following a final decision of residence classification by the Admissions Office, may make written appeal to the Superintendent/President within 30 calendar days of notification of final decision by the college regarding classification.

Appeal Procedure – The appeal is to be submitted to the Admissions Office, which must forward it to the Superintendent/President within five working days of receipt. Copies of the original application for admission, the residency questionnaire, and evidence or documentation provided by the student, with a cover statement indicating upon what basis the residence classification decision was made, must be forwarded with the appeal.

The Superintendent/President shall review all the records and have the right to request additional information from either the student or the Admissions Office.

Within 30 calendar days of receipt, the Superintendent/President shall send a written determination to the student. The determination shall state specific facts on which the appeal decision was made.

Reclassification – A student previously classified as a non-resident may petition to be reclassified as of any residence determination date. A residence determination date is that day immediately preceding the opening day of instruction for any session during which the student proposes to attend.

Petitions are to be submitted to the Admissions Office.

Petitions must be submitted prior to the semester for which reclassification is to be effective. Extenuating circumstances may be considered in cases where a student failed to petition for reclassification prior to the residency determination date. In no case, however, may a student receive a non-resident tuition refund after the date of the first census.

Written documentation may be required of the student in support of the reclassification request.

A questionnaire to determine financial independence must be submitted with the petition for reclassification. Determination of financial independence is not required for students who were classified as non-residents by the University of California, the California State University, or another community college District (Education Code Section 68044).

A student shall be considered financially independent for purposes of residence reclassification if the applicant meets all of the following requirements:

Has not and will not be claimed as an exemption for state and federal tax purposes by their parent(s) in the calendar year the reclassification application is made and any of the three calendar years prior to the year the reclassification application is made;
Has not and will not receive more than ($750) per year in financial assistance from their parent(s) in the calendar year the reclassification application is made and in any of the three calendar years prior to the reclassification; and
Has not lived and will not live for more than six weeks in the home of their parent(s) during the calendar year the reclassification application is made and in any of the three calendar years prior to the reclassification application.

A student who has established financial independence may be reclassified as a resident if the student has met the requirements of Title 5 Sections 54020, 54022, and 54024.

Failure to satisfy all of the financial independence criteria listed above does not necessarily result in denial of residence status if the one-year requirement is met and demonstration of intent is sufficiently strong.

Financial dependence in the current or preceding calendar year shall weigh more heavily against finding California residence than financial dependence in the preceding second and third calendar year. Financial dependence in the current or preceding calendar year shall be overcome only if (1) the parent on whom the student is dependent is a California resident, or (2) there is no evidence of the student continuing residence in another state.

The Residency Committee will make a determination, based on the evidence and notify the student no later than 14 days following receipt following the petition for reclassification.

Students have the right to appeal according to the procedures above.

Non-Citizens – The District will admit any non-citizen who is 18 years of age or a high school graduate.

If non-citizens are present in the United States without inspection at a designated port of entry and have not obtained a status under the immigration laws of the United States allowing them to establish domicile, with a visa that requires they have a residence outside of the United States or with any type of temporary visa, they will be classified as non-residents and charged non-resident tuition unless they meet the exceptions contained below.

If, for at least one year and one day prior to the start of the semester in question, a non-citizen has possessed any immigration status that allows them to live permanently in the United States and they meet the California residency requirements, the student can be classified as a resident.

Any students who are U.S. citizens, permanent residents of the U.S., and foreign national persons who are not non-immigrants (including those who are undocumented), may be exempt from paying nonresident tuition if they meet one of the following requirements:

Total attendance of, or attainment of credits earned while in California equivalent to, three or more years of full-time attendance or attainment of credits at any of the following: (a) California high schools; (b) California high schools established by the State Board of Education; (c) California adult schools established by either a county office of education, unified or high school district, or the Department of Corrections and Rehabilitation; (d) campuses of the California community colleges; or (e) a combination thereof; or
Three or more years of full-time high school coursework in California, and a total of three or more years of attendance in California elementary schools, or a combination of California elementary and secondary schools.

Additionally, the following requirements must be met:

Graduation from a California high school or attainment of the equivalent thereof; or completed an associate degree from a California Community College; or completed the minimum requirements at a California Community College, or fulfill the minimum transfer requirements established for the University of California or the California State University for students transferring from a campus of the California Community Colleges;
Registration or enrollment in a course offered by any college in the District for any term commencing on or after January 1, 2002,
Filing a California Nonresident Tuition Exemption Request form with the District or in the case of students applying for state-based financial aid, by filing a California Dream Act Application (CADAA) with the California Student Aid Commission; and
In the case of undocumented persons, the filing of an affidavit that the student has filed an application to legalize their immigration status, or will file an application as soon as they are eligible to do so.

Documents and information obtained in implementing this exemption are confidential.

Reference: BP #5015

Approvals:

Academic Senate: October 20, 2025

Classified Senate: November 6, 2025

Cabinet: December 2, 2025

AP 5017 Responding to Inquiries of Immigration Status, Citizenship Status, and National Origin Information

References: Education Code Sections 66093, 66093.3, and 68076; Title 5 Section 41905

Unless required by federal or state law, the District shall not inquire specifically about a student’s citizenship or immigration status or the citizenship or immigration status of a student’s parents or guardians; nor shall personnel seek or require, to the exclusion of other permissible documentation or information, documentation or information that may indicate a student’s immigration status, such as a green card, voter registration, a passport, or citizenship papers.

Where any law contemplates submission of immigration status or citizenship status information to satisfy the requirements of a special program, the District shall not use that documentation or information for decisions related to admissions or enrollment in courses or degree programs.

The District is not permitted to use immigration status, citizenship status, or national origin information in personal statements outside the application process, other than for legitimate educational interests, including the provision of a service or benefit relating to the student, such as health care, counseling, job placement or financial aid.

If the District learns of a student’s immigration status through its application process (including the student’s personal statement or answers to personal insight questions), the District shall create policies and procedures to protect such personal identifiable information and retain the information only to the extent it is necessary or required by law. The District shall avoid the disclosure of information that might indicate a student or family’s citizenship or immigration status if the disclosure is not authorized by the Family Educational Rights and Privacy Act (FERPA) or state law.

Where permitted by law, the Residency Committee, whose membership includes the Chief Student Services Officer, Dean of Instruction/CIO, and Registrar of the District shall enumerate alternative means to establish residency, age, or other eligibility criteria for enrollment or programs, and those alternative means shall include among them documentation or information that are available to persons regardless of immigration status or citizenship status, and that do not reveal information related to citizenship or immigration status.

Examples of documents that can be used as proof of residency include but are not limited to:

Registering a motor vehicle operated in California;
Obtaining a California driver’s license or California identification card;
Filing a resident or nonresident California state income tax return;
Listing a California address on a federal income tax return;
Listing a permanent military address or home of record in California;
A professional or vocational license obtained from a California state licensing agency (e.g., nursing, teaching credentials);
Maintaining active resident memberships in California based professional organizations (e.g., police union, teachers’ union); and
Maintaining an active bank account at a California bank.

Where a District is permitted by law to request a minor student’s parent’s residency information in order to determine tuition or aid, the educational institution shall only require documentation or information that is available to persons regardless of immigration status (as noted above).

Where residency, age, and other eligibility criteria for purposes of enrollment or any program may be established by alternative documents or information permitted by law or this administrative procedure, the District’s procedures and forms shall describe to the applicant, and accommodate, all alternatives specified in law and all alternatives authorized under this administrative procedure.

Specifically, where the District must determine a student’s residency for purposes of in-state tuition, the District shall not inquire about a parent/guardian’s citizenship or immigration status, and shall enumerate alternative means of establishing a parent/guardian’s residency. If the student is considered a minor dependent of a California resident, the college or university shall only require documents to determine whether the parent has resided in California for one year (e.g. vehicle registration, lease agreements, etc.)

Approvals:

Academic Senate: December 11, 2019

Classified Senate: December 18, 2019

Cabinet: February 6, 2020

AP 5020 Non-Resident Tuition

AP 5020 Nonresident Tuition

References: Education Code Sections 68130.5 and 76140 et seq.; Title 5 Section 54045.5

Exemption from paying nonresident tuition will be made for:

o Any students, other than persons excluded from the term “immigrant” for purposes of the federal Immigration and Nationality Act (8 U.S. Code Section 1101(a)(15)), who meet all of the following requirements:

either high school attendance in California for three or more years OR attainment of credits earned in California from a California high school equivalent to three or more years of full-time high school coursework and a total of three or more years of attendance in California elementary schools, California secondary schools, or combination of those schools;
graduation from a California high school or attainment of the equivalent thereof;
registration or enrollment in a course offered for any term commencing on or after January 1, 2002;
filing a California Nonresident Tuition Exemption Request form with the District or in the case of students applying for state-based financial aid, by filing a California Dream Act Application (CADAA) with the California Student Aid Commission
In the case of the filing of an affidavit that the student has filed an application to legalize their immigration status or will file an application as soon as they are eligible to do so.

o Any students who meet the following requirements:

Demonstrates financial need;
Has a parent who has been deported or was permitted to depart voluntarily;
Moved abroad as a result of that deportation or voluntary departure;
Lived in California immediately before moving abroad;
Attended a public or private secondary school in the State for three or more years; and
Upon enrollment, will be in their first academic year as a matriculated student in California public higher education, will be living in California, and will file an affidavit with the District stating that they intend to establish residency in California as soon as possible.

o Any persons granted “T” or “U” visa status under 9 U.S. Code Section 1101(a)(15)(T)(i) or (ii) or section 1101(A)(15)(U)(i) or (ii) respectively, who meet the following requirements:

high school attendance in California for three or more years;
graduation from a California high school or attainment of the equivalent thereof;
registration or enrollment in a course offered for any term or commencing on or after January 1, 2002; and
filing a California Nonresident Tuition Exemption Request form with the District or in the case of students applying for state-based financial aid, by filing a California Dream Act Application (CADAA) with the California Student Aid Commission verifying eligibility for this nonresident tuition exemption.

o A special part-time student, other than a person excluded from the term “immigrant” for purposes of the federal Immigration and Nationality Act (8 U.S. Code Section 1101(15)(a)) participating in a College and Career Access Pathways (CCAP) partnership program and enrolled in no more than 15 units per term.

o A nonresident student who enrolls in a credit English as a Second Language course at the District and who is any of the following:

A recent immigrant, as defined in 8 U.S. Code Section 1101(a)(15);
A recent refugee, as defined in 8 U.S. Code Section 1101(a)(42); or
A person who has been granted asylum by the United States, as defined in 8 U.S. Code Section 1158.

This exemption applies only to individuals who, upon entering the United States, settled in California and who have resided in California for less than one year. This exemption applies only to the tuition fee for credit ESL courses.

Other Exemptions

Veterans Access, Choice, and Accountability Act (VACA) Nonresident Tuition Exemption:

In compliance with Section 68075.7 of the California Education Code, �鶹�� will grant a full exemption from the nonresident enrollment fee to all students verified to be “covered individuals” that are eligible to use Montgomery GI Bill-Active Duty or Post-9/11 GI Bill education benefits (Chapters 30 and 33, respectively, of Title 38, U.S. Code) while living in California.

Eligibility for VACA Nonresident Tuition Exemption:

Must be a “covered individual” as defined in the Veterans Access, Choice, and Accountability Act.
Must start attending classes at �鶹�� within three years of discharge from a period of active duty service of 90 days or more (of self or of eligible spouse or parent).
Must provide evidence of eligibility for VA education benefits by providing a “Certificate of Eligibility” issued by the Veterans Administration, confirming the approved education benefits for the veteran student or eligible dependent.
Eligible spouse or dependent must provide a copy of the Transfer of Entitlement approval form.
Must provide a copy of form DD-214, Certificate of Release of Discharge from Active Duty.

International Students:

Pursuant to California Education Code, Article 9, Section 76140, nonresident tuition fees for foreign students may be exempted provided that the nonresident has demonstrated a financial need for the exemption, and that not more than 10 percent of the nonresident foreign students attending �鶹�� receive an exemption. If the provision for an exemption of nonresident tuition fees is currently available, �鶹�� will evaluate requests from applicants who document financial need for an exemption. There are no guarantees that an exemption will be granted. Requests for an exemption are accepted at the beginning of the fall semester and reviewed by a committee designated by the CSSO. The committee ranks the applications and forwards eligible students to the CSSO for final approval. The District’s annual allowance for the exemption is $8,000 per fiscal year. Students awarded exemptions for the fall semester must complete 12 units with a 2.0 grade point average to receive their second exemption for the spring semester.

Western Undergraduate Exchange (WUE):

AB 1998 (2022, Smith) authorized community colleges to participate in the Western Undergraduate Exchange (WUE) and provide discounted nonresident tuition fees for qualifying students from qualifying Western States. The bill authorizes certain community college districts with 3,000 or fewer full-time equivalent students to also exempt students from states that participate in the (WUE) from the mandatory fee requirement of three times the amount of the fee established for residents. This bill decreases the per-unit fee for those students to 1.5 times the amount of the fee established for residents and includes students from states that participate in the WUE. Students approved to participate in the WUE will be granted a tuition rate of 150% the California state rate.

�鶹�� is limited on the number of students that can receive the WUE Tuition Rate/Scholarship. Students eligible for WUE must submit a separate application with supplemental documentation. The application, application acceptance window, and eligibility requirements are posted on the �鶹�� WUE webpage. Acceptance is limited to program capacity.

The College will report to the Western Interstate Commission for Higher Education (WICHE) annually, by October 31, the number of WUE students enrolled at the institution, by major/program of study, and the number of WUE students from each member state.

Other Nonresident Tuition Information

Nonresident tuition fees are capped at 15 units per semester, beyond this point students are responsible only for the resident enrollment fee.
Nonresident tuition fees will not be assessed for students enrolled in four units or less per semester.
The nonresident tuition fee will be set no later than March 1 each year, in conjunction with all other enrollment fees for the following academic year.
The calculation for nonresident tuition will be calculated according to the Budget and Accounting Manual including but not limited to expense of education in the previous year and fees in contiguous districts.
The calculation will provide for students enrolled in more or less than 15 units per term.
International students must pay a $25.00 processing fee when all documentation has been submitted.
Exemptions identified in this policy will be posted on the District’s website.

Reference: BP #5020, AP #5030

Approvals:

Academic Senate: May 14, 2025

Classified Senate: June 17, 2025

Cabinet: February 3, 2026

Board of Trustees: February 12, 2026

AP 5030 Fees

References: Education Code Sections 66025.3, 68120, 70902 subdivision (b)(9), 76300, and 76300.5; Title 5 Sections 51012, 58520, and 58629; California Community Colleges Chancellor’s Office (CCCCO) Student Fee Handbook; ACCJC Accreditation Eligibility Requirement 20

Required fees include:

Enrollment (Education Code Sections 76300 and 76300.5; Title 5 Sections 58500 and 58509)
Baccalaureate degree program fees (Title 5 Section 58520)
Nonresident tuition with these permissive exemptions (Education Code Sections 76140 and 76140.5):

o All nonresident students enrolling for 6 or fewer units; or

o A student who is a citizen and resident of a foreign country who demonstrates financial need and this required exemption (Education Code Section 68130.5);

o All students, other than persons excluded from the term “immigrant” for purposes of the federal Immigration and Nationality Act (8 U.S. Code Section 1101(a)(15)), who meet the following requirements:

high school attendance in California for three or more years;
graduation from a California high school or attainment of the equivalent thereof;
registration or enrollment in a course offered for any term commencing on or after January 1, 2002;
filing a California Nonresident Tuition Exemption Request form with the District or in the case of students applying for state-based financial aid, by filing a California Dream Act Application (CADAA) with the California Student Aid Commission verifying eligibility for this nonresident tuition exemption; and
in the case of undocumented persons, the filing of an affidavit that the student has filed an application to legalize his/her/their immigration status or will file an application as soon as he/she/they is eligible to do so.

A nonresident student who enrolls in a credit English as a Second Language (ESL) course at the district and who is any of the following:

A recent immigrant, as defined in 8 U.S. Code Section 1101(a)(15);
A recent refugee, as defined in 8 U.S. Code Section 1101(a)(42); or
A person who has been granted asylum by the United States, as defined in 8 U.S. Code Section 1158.

Student representation (Education Code Section 76060.5; Title 5 Section 54805)

Fees authorized by law include:

Non-District physical education facilities (Education Code Section 76395)
Noncredit courses (Education Code Section 76385)
Community service courses (Education Code Section 78300)
Auditing of courses (Education Code Section 76370)
Instructional materials (Education Code Sections 73365, 81457, and 81458; Title 5 Sections 59400 and 59408)
Athletic insurance (Education Code Section 70902 subdivision (b)(9))
Cross-Enrollment with the California State University (CSU) or University of California (UC) (Education Code Section 66753)
Health (Education Code Section 76355)
Parking (Education Code Section 76360)
Transportation (Education Code Sections 76361 and 82305.6)
Student Center (Education Code Section 76375; Title 5 Section 58510)
Copies of student records (Education Code Section 76223)
Dormitory (Education Code Section 81670)
Child care (Education Code Sections 79121 et seq. and 66060)
Nonresident capital outlay (Education Code Section 76141)
Nonresident application processing (Education Code Section 76142)
Credit for Prior Learning (Education Code Section 76300; Title 5 Section 55050)
Use of facilities financed by revenue bonds (Education Code Section 81901 subdivision (b)(3))
Refund processing (Title 5 Section 58508)
Telephone registration (Education Code Section 70902 subdivision (a))
Physical fitness test (Education Code Section 70902 subdivision (b)(9))
Instructional Tape Lease/Deposit (Education Code Section 70902 subdivision (b)(9))
Credit Card Use (Education Code Section 70902 subdivision (b)(9))
International Student Medical Insurance (Education Code Section 70902 subdivision (b)(9))

Prohibited fees include:

Late application (CCCCO Student Fee Handbook)
Add/drop (CCCCO Student Fee Handbook)
Mandatory student activities (CCCCO Student Fee Handbook)
Student Identification Cards (CCCCO Student Fee Handbook)
Student Body Organization (CCCCO Student Fee Handbook)
Nonresident application (CCCCO Student Fee Handbook)
For dependents of certain veterans (Education Code Section 66025.3)
For dependents of certain victims of the September 11, 2001, terrorist attacks (CCCCO Student Fee Handbook)
For certain recipients of the Medal of Honor and certain children of the recipients of the Medal of Honor (Education Code Section 66025.3)
For surviving spouses and children of a firefighter employed by the federal government whose duty assignment involved the performance of firefighting services in California (Education Code Section 68120)
For students who have been exonerated of a crime through writ of habeas corpus or pardon that meet certain conditions (Education Code Section 69000)
Required or funded services (CCCCO Student Fee Handbook)
Refundable deposits (CCCCO Student Fee Handbook)
Distance education (other than the statutorily authorized enrollment fee) (CCCCO Student Fee Handbook)
Mandatory mailings (CCCCO Student Fee Handbook)
Rental of practice rooms (CCCCO Student Fee Handbook)
Apprenticeship courses (Education Code Section 76350)
Technology fee (CCCCO Student Fee Handbook)
Late payment fee (Title 5 Sections 58502 and 59410)
Nursing/healing arts student liability insurance (Title 5 Section 55234)
Cleaning (CCCCO Student Fee Handbook)
Breakage (CCCCO Student Fee Handbook)
Test proctoring (CCCCO Student Fee Handbook)

Other Collection and Refund of Fees Include

Fees to be collected when enacted by the Legislature following registration by the student
Fees collected in error
Fees refundable because of a reduction in the educational program of the District
Fees refundable because of the student’s reduction in units or withdrawal from an education program
Fees refundable because of changes in law or regulation authorizing and establishing enrollment fees
Notice to students of availability of exemptions from certain mandatory and authorized fees

Waiver of Fees

The District may waive enrollment fees which were not collected in a previous session where the enrollment fees were not collected as a result of the District’s error in awarding a California College Promise Grant (formerly known as Board of Governors Fee Waiver) to an ineligible student and not through the fault of the student, and to collect the enrollment fee would cause the student undue hardship.

Approvals:

Academic Senate: August 11, 2025

Classified Senate: June 17, 2025

Cabinet: October 7, 2025

AP 5031 Instructional Materials and Fees

References: Education Code Section 76365; Title 5 Sections 59400 et seq.

Students may be required to provide instructional materials required for a credit or non-credit course. Such materials shall be of continuing value to a student outside of the classroom setting and shall not be solely or exclusively available from the District.

Required instructional materials shall not include materials used or designed primarily for administrative purposes, class management, course management, or supervision.

Instructors shall take reasonable steps to minimize the cost and ensure the necessity of instructional materials.

The District will publish these regulations in each college catalog.

Definitions

"Required instructional materials" means any materials which a student must procure or possess as a condition of registration, enrollment or entry into a class; or any such material which the instructor determines is necessary to achieve the required objectives of a course.

Required instructional materials which are of “continuing value outside of the classroom setting” are materials which can be taken from the classroom setting and which are not wholly consumed, used up, or rendered valueless as they are applied in achieving the required objectives of a course to be accomplished under the supervision of an instructor during the class.

Required textbooks or access to publisher websites, which may be required and chosen by instructors, are not considered instructional materials in the context of this policy and instructors are not required to list costs for these items in the college catalog. However, where textbooks or publisher website access, etc. are available to a student temporarily through a license or access fee, the student shall be provided options at the time of purchase to maintain full access to the instructional materials for varying periods of time ranging from the length of the class up to two years. The terms of the license or access fee shall be provided to the student in a clear and understandable manner prior to purchase. Instructors have the authority to choose textbooks and online course materials so long as these choices are at an appropriate level of rigor and clarity and do not compete with other college needs such as departmental standards or other logistical considerations.

"Solely or exclusively available from the District" means that the instructional material and fee is not available except through the District, or that the District requires that the instructional material be purchased or procured from it. A material shall not be considered to be solely or exclusively available from the District if it is provided to the student at the District's actual cost; and 1) the instructional material is otherwise generally available, but is provided solely or exclusively by the District for health and safety reasons; or 2) the instructional material is provided in lieu of other generally available but more expensive material which would otherwise be required.

Establishing Required Materials and Related Fees

1) Faculty members who believe that an instructional materials fee is necessary and appropriate for promoting student success in their course should first consult the Student Fee Handbook issued by the Chancellor’s Office to ensure that their proposed fee is legally allowed.

2) Once the faculty member determines compliance with the Student Fee Handbook, the faculty members should complete a “Course/Instructional & Materials Fee Request” form and submit it to their division chair for review.

3) Upon review by the division chair, the form should be submitted to the CIO for review and approval. Once approved, the division chair will communicate the instructional materials and fees to the class scheduler so they can be included in the print and online class schedules. Proposals should be reviewed and approved during the normal scheduling timeline as established by the Office of Instruction

4) Instructional materials and fees should be reviewed and approved during the normal scheduling timeline.

Approvals:

Standards and Practices: August 29, 2016

Academic Senate: December 14, 2016

Classified Senate: January 23, 2017

Cabinet: February 3, 2017

AP 5035 Withholding of Student Records

AP 5040 Student Records, Directory Information, and Privacy

Reference: Education Code Sections 66093.3, 66271.4 et seq. and 76200 et seq.; Title 5 Sections 59410 and 54600 et seq. 20 U.S. Code Section 1232g subdivision (j (U.S. Patriot Act); 10 U.S. Code Section 503; ACCJC Accreditation Standard 2

A cumulative record of enrollment, scholarship, and educational progress shall be kept for each student.

Collection and Retention of Student Information

The District shall treat all students equitably in the receipt of all school services, including, but not limited to, the gathering of student and family information for the institution’s benefit programs.

The Admissions and Records Office shall maintain in writing District policies and procedures for gathering and handling sensitive student information, and appropriate personnel shall receive training regarding those policies and procedures.

The District will provide students and families with annual notice, at the beginning of each school year, of institutional policies for student privacy and the abilities of parents or eligible students to inspect student information.

The District will provide students an opportunity to opt out of disclosure of directory information. Notices must describe the following:

The kind of information that the school has identified as directory information, which could be disclosed to outside entities;
The eligible student’s ability to refuse to let the school designate the information as directory information;
The period of time in which the eligible student has to notify the school in writing that they do not want the information designated as directory information; and
That opting out by the noted deadline is the students’ only way to prevent the release of directory information.

Any sensitive information, such as a student’s, parent’s, or guardian’s SSN, any AB 540 determinations, or citizenship status information collected by the District or disclosed by the student, should be maintained only for as long as necessary.

If the District possesses information that could indicate immigration status or citizenship status, the District shall not consider the acquired information in admissions decisions or access to educational courses or degree programs.

Students may elect not to provide immigration or citizenship status information to the institution, and this election shall not impede admissions or enrollment in educational programs.

The District shall not create a list of student names linked with immigration status.

District security shall not inquire into an individual’s immigration status for immigration enforcement purposes.

District security shall not aid any effort to create a registry containing individuals’ country of birth or based on any other protected characteristics of victims, witnesses, or suspects of crimes unless required by law for a specified purpose.

Release of Student Records

No instructor, official, employee, or Governing Board member shall authorize access to student records to any person except under the following circumstances:

· Student records shall be released pursuant to a student’s written consent. This request must include the student’s social security or student identification number and the student’s birth date and signature. The Admissions and Records Office staff will process these requests.

“Directory information” may be released in accordance with the definitions in Board Policy 5040.
Student records shall be released pursuant to a federal judicial order that has been issued regarding an investigation or prosecution of an offense concerning terrorism, or a lawfully issued subpoena. The registrar receives and processes requests received as subpoenas or court orders.
Student records shall be released pursuant to a federal judicial order that has been issued regarding an investigation or prosecution of an offense concerning an investigation or prosecution of terrorism.
Student records may be released to officials and employees of the District only when they have a legitimate educational interest to inspect the record.

Students may request to inspect and review their student records. The District will grant a request to inspect and review student records during regular school hours no later than 15 working days following the date of the request.

Student records may be released to authorized representatives of the Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency, state education officials, or their respective designees or the United States Office of Civil Rights, where that information is necessary to audit or evaluate a state or federally supported educational program or pursuant to federal or state law. Exceptions are that when the collection of personally identifiable information is specifically authorized by federal law, any data collected by those officials shall be protected in a manner that will not permit the personal identification of students or their parents by other than those officials, and any personally identifiable data shall be destroyed when no longer needed for that audit, evaluation, and enforcement of federal legal requirements. The Registrar or Admission and Records Office staff will provide student records to educational institutions.

Student records may be released to officials of other public or private schools or school systems, including local, county or state correctional facilities where education programs are provided, where the student seeks or intends to enroll or is directed to enroll. The release is subject to the conditions in Education Code 76225. The student’s records will be transferred upon payment by the student of all fees and charges due the college. The college will keep a record of all information that is released to a third party. The Admissions and Records Office staff will process these requests.

Student records may be released to agencies or organizations in connection with a student’s application for, or receipt of, financial aid, provided that information permitting the personal identification of those students may be disclosed only as may be necessary for those purposes as to financial aid, to determine the amount of the financial aid, or conditions that will be imposed regarding financial aid, or to enforce the terms or conditions of financial aid. The Director of Financial Aid has access to and may release information related to financial aid applications.

Student records may be released to organizations conducting studies for, or on behalf of, accrediting organizations, educational agencies, or institutions for the purpose of developing, validating, or administrating predictive tests, administering financial aid programs, and improving instruction, if those studies are conducted in such a manner as will not permit the personal identification of students or their parents by persons other than representatives of those organizations and the information will be destroyed when no longer needed for the purpose for which it is conducted. This information is released by the Information Services Department.

Student records may be released to appropriate persons in connection with an emergency if the knowledge of that information is necessary to protect the health or safety of a student or other persons, subject to applicable federal or state law. The Chief Student Services Officer and/or Registrar will determine the release of information in these areas.

The following information shall be released to the federal military for the purposes of federal military recruitment: student names, addresses telephone listings, dates and places of birth, levels of education, degrees received, prior military experience, and/or the most recent previous educational institutions enrolled in by the students. This reporting is provided by the Information Services Department.

Access to Student Records for Immigration Enforcement Purposes

The District must obtain a student’s written consent before disclosing educational records, unless the information is relevant for a legitimate educational interest or includes directory information only. Neither exception permits disclosing information for immigration enforcement purposes; no student information shall be disclosed for immigration enforcement purposes without a court order or judicial warrant. Without a court order or a judicial warrant, written consent must be signed and dated by the student, or (if the student is a minor) by the student’s parent(s) or guardian(s), before disclosure of the information, and must specify the records that may be disclosed, the purpose of the disclosure, and the party or class of parties to whom the disclosure may be made.

If desired by the student, the District must provide a copy of the records to be released. The party to whom the information is disclosed may not re-disclose the information to any other party without the prior consent of the student or subsequent court order.

District personnel shall develop a written policy for interactions with immigration authorities seeking to review student records. At minimum, such policies shall include the following information:

Contact information including the name, title, e-mail addresses, and phone numbers for the correct person to review and respond to a request for student records.
Access to sample warrant and subpoena documents that could be used for access onto campus property, or to seize or arrest students or other individuals on campus.
District personnel shall provide a set of responses for building personnel or residence hall staff to use in response to officers seeking access to records for immigration enforcement purposes.

In addition to notifying the Vice President of Student Services/CSSO, District personnel shall take the following action steps in response to an officer other than district security requesting access to student records:

1. Ask for the officer’s name, identification number, and agency affiliation;

2. Record or copy this information;

3. Ask for a copy of any warrants;

4. Inform the officer that you are not obstructing their efforts but that you need to contact a campus administrator or campus counsel for assistance.

District security and other employees shall not provide personal information about an individual for immigration enforcement purposes, unless that information is publicly available, or required by a court order or judicial warrant. “Personal information” is defined as any information that identifies or describes an individual, and includes but is not limited to, a student’s physical description, home or work address, telephone number, education, financial matters, medical or employment history, and statements made by, or attributed to, the individual. This restriction does not apply to information regarding the immigration or citizenship status of an individual.

Unless the District is served with a judicial subpoena or court order that by its terms prohibits disclosure to the student, the student must be notified of any judicial order or subpoena before the institution complies with the order in accordance with FERPA.

Charge for Transcripts or Verifications of Student Records

A student/former student shall be entitled to two free copies of the transcript of their record or two free verifications of various student records. Additional copies shall be made available to the student, or to an addressee designated, at the rate of $5.00 per copy. Students may request special processing of a transcript. All requests will be processed and documented by Admission and Records Office Staff.

Electronic Transcripts

The District has a process for the receipt and transmission of electronic student transcripts upon receipt of sufficient funding.

Use of Social Security Numbers

The District shall not do any of the following:

Publicly post or publicly display an individual’s social security number;
Print an individual’s social security number on a card required to access products or services;
Require an individual to transmit their social security number over the internet using a connection that is not secured or encrypted;
Require an individual to use their social security number to access an Internet Web site without also requiring a password or unique personal identification number or other authentication device; or
Print, in whole or in part, an individual’s social security number that is visible on any materials that are mailed to the individual. Except those materials used for:
- Application or enrollment purposes
- To establish, amend, or terminate an account, contract, or policy; or
- To confirm the accuracy of the social security number.

If the District has, prior to January 1, 2004, used an individual’s social security number in a manner inconsistent with the above restrictions, it may continue using that individual’s social security number in that same manner only if:

The use of the social security number is continuous;
The individual is provided an annual disclosure that informs the individual that they have the right to stop the use of their social security number in a manner otherwise prohibited;
The District agrees to stop the use of an individual’s social security number in a manner prohibited upon a written request by that individual;
No fee shall be charged for implementing this request; and
The District shall not deny services to an individual for making such a request.

Reference: #BP 5040

Approvals:

Academic Senate: November 13, 2024

Classified Senate: December 12, 2024

Cabinet: September 2, 2025

AP 5045 Student Records - Challenging Content and Access Log

AP 5045 Student Records — Challenging Content and Access Log

References: Education Code Sections 76222 and 76232; Title 5 Section 54630

Challenging Content

Any student may file a written request with the Vice-President Student Services/CSSO or designee to correct or remove information recorded in their student records that the student alleges to be:

1) inaccurate;

2) an unsubstantiated personal conclusion or inference;

3) a conclusion or inference outside of the observer's area of competence; or

4) not based on the personal observation of a named person with the time and place of the observation noted.

Within 30 days of receipt of the request, the Vice-President of Student Services/CSSO or designee shall meet with the student and the employee who recorded the information in question, if any, if the employee is presently employed by the District. The Vice-President Student Services/CSSO or designee shall then sustain or deny the allegations.

If the Vice-President Student Services/CSSO or designee sustains any or all of the allegations, they shall order the correction or removal and destruction of the information. If the Vice-President of Student Services/CSSO or designee denies any or all of the allegations and refuses to order the correction or removal of the information, the student, within 30 days of the refusal, may appeal the decision in writing to the Superintendent/President or designee

Within 30 days of receipt of an appeal, the Board of Trustees shall, in closed session with the student and the employee who recorded the information in question, determine whether to sustain or deny the allegations. If the Board of Trustees sustains any or all of the allegations, it shall order the Superintendent/President or their designee, to immediately correct or remove and destroy the information. The decision of the Board of Trustees shall be final.

If the final decision is unfavorable to the student, the student shall have the right to submit a written statement of their objections to the information. This statement shall become a part of the student's record until the information objected to is corrected or removed.

Whenever there is included in any student record information concerning any disciplinary action, the student shall be allowed to include in such record a written statement or response concerning the disciplinary action.

Whenever there is included in any student record information concerning any disciplinary action in connection with any alleged sexual assault or physical abuse, or threat of sexual assault, or any conduct that threatens the health and safety of the alleged victim, the alleged victim of that sexual assault or physical abuse shall be informed within three days of the results of the disciplinary action and the results of any appeal. The alleged victim shall keep the results of that disciplinary action and appeal confidential.

Access Log

A log or record shall be maintained for each student's record that lists all persons, agencies, or organizations requesting or receiving information from the record and their legitimate interests. The listing need not include any of the following:

Students seeking access to their own records;
Parties to whom directory information is released;
Parties for whom written consent has been executed by the student;
Officials or employees having a legitimate educational interest.

The log or record shall be open to inspection only by the student and the Vice-President of Student Services/CSSO or designee, and to the Comptroller General of the United States, the Secretary of Education, an administrative head of an education agency, and state educational authorities as a means of auditing the operation of the system.

Approvals:

Academic Senate: March 12, 2025

Classified Senate: February 13, 2025

Cabinet: March 7, 2025

AP 5050 Student Success and Support Program

Reference Education Code Sections 78210 et seq.; Title 5 Sections 55500 et seq.; ACCJC Accreditation Standard 2

The District shall provide Student Success and Support Program services to students to further equality of educational opportunity and academic success. The Student Success and Support Programs shall identify and close opportunity gaps that impact student success and improve the District’s commitment to diversity, equity, and inclusion to better support student success. The Student Success and Support Program brings the student and the District into agreement regarding the student’s educational goal through the District’s established programs, policies and requirements. The agreement is implemented by means of the student educational plan.

Each student, in entering into an educational plan, will do the following:

identify an education and career goal;
identify a course of study;
be assessed to determine appropriate course placement;
complete orientation;
participate in the development of the student educational plan;
complete a student educational plan no later than the term for which the student completes 15 semester units of degree applicable credit coursework;
diligently attend class and complete assigned coursework; and
complete courses and maintain progress toward an educational goal

Student Success and Support Program services include, but are not limited to all of the following:

Orientation on a timely basis, information concerning campus procedures, academic expectations, financial assistance, and any other appropriate matters.
Assessment and counseling upon enrollment, which shall include, but not be limited to, all of the following:
- Administration of assessment instruments to determine student competency in computational and language skills.
- Assistance to students in identification of aptitudes, interests and educational objectives, including, but not limited to, associate of arts degrees, transfer for baccalaureate degrees, and vocational certificates and licenses.
- Evaluation of student study and learning skills.
- Referral to specialized support services as needed, including, but not limited to, federal, state, and local financial assistance; health services; mental health services; campus employment placement services; extended opportunity program services; campus child care services; programs that teach English as a second language; and disabled student services.
- Advisement concerning course selection.
- Follow-up services, and required advisement or counseling for students who are enrolled in remedial courses, who have not declared an educational objective as required, or who are on academic probation.
The District shall not use any assessment instrument except those specially authorized by the Board of Governors of the California Community Colleges.

Reference Updated: October 31, 2024

Reference: BP #5050

Approvals:

Academic Senate: October 13, 2021

Classified Senate: September 14, 2021

Cabinet: December 3, 2021

AP 5052 Open Enrollment

AP 5055 Enrollment Priorities

Reference: Education Code Section 66025.8; 66025.81, 66025.9; 66025.92 Title 5 Sections 58106 and 58108

Enrollment in courses and programs may be limited to students meeting properly established prerequisites and co-requisites. (See BP and AP 4260, Prerequisites and Co-requisites)

Enrollment is limited based on legal requirements and may be limited due to the following:

Availability of qualified instructors
Contractual requirements
Curriculum and catalog class size enrollment specifications
Facility limitations
Faculty workloads
Funding limitations
Health and safety considerations
Legal requirements
Licensing or certification requirements
Regional planning

The following documented, eligible, and fully-matriculated groups who are not on academic or progress probation for two consecutive terms and have not earned 100 degree-applicable units are eligible for priority registration:

Priority Tier #1

A member or veteran of the Armed Forces of the United States and who is a resident of California, as specified in Education Code Section 66025.9;
Current foster youth and former foster youth who are not older than 25 years of age at the commencement of the academic year, as specified in Education Code section 66025.9;
A verified homeless youth or former homeless youth under 25 years of age at the commencement of the academic year, as specified in Education Code Section 66025.9;
Cooperative Agencies (up to 24 years of age) Resources for Education (CARE)
Disability Support Program for Students (DSPS)
Extended Opportunity Programs and Services (EOPS)
CalWORKs
A student receiving services from the Rising Scholars Network/ISP;
A student who is a Tribal TANF recipient; and
Student Parents
A student parent is “a student who has a child or children under 18 years of age who will receive more than half of their support from that student

Priority Tier #2

Active TRiO Program Participants (TRiO – Student Support Services, Educational Talent Search and Upward Bound high school seniors)

Priority Tier #3

New and continuing students in good standing and fully matriculated

Priority Tier #4

New students and continuing students not fully matriculated, audit students, and concurrent enrollment (high school students, see AP 5011)

Enrollment Priority Appeals

Students may appeal the loss of their enrollment priority due to extenuating circumstances or where a student with a disability, applied for, but did not receive reasonable accommodation in a timely manner as defined in section 58108(n). Students may appeal by submitting a general student petition to the Admissions & Records Office. It is the responsibility of the student to indicate on the petition a clear statement of the grounds on which continued priority enrollment should be granted and to provide evidence supporting these reasons. Petitions will be reviewed by a committee consisting of the Vice-President Student Services/CSSO Officer, Academic Advisor, and Director of Admissions and Records/Registrar and the committee’s decision will be final.

Reference: BP #5055, BP #4260, AP #4260, AP #5011

Approvals:

Academic Senate: May 8, 2024

Classified Senate: April 25, 2024

Cabinet: September 6, 2024

AP 5070 Attendance

References: Title 5 Sections 58000 et seq.

Attendance Accounting

The District shall comply with State attendance accounting regulations as published in Education Code, Title 5, and the State Chancellor’s Office Student Attendance Accounting Manual.

Attendance records shall be maintained by faculty prior to census according to rules

and regulations prescribed by the Board of Governors of the California Community

Colleges. The only official rosters for all classes are the records stored on the District’s student information system. Prior to census, each faculty member shall verify class rosters and drop students who never attended.

Daily attendance records for each student shall be maintained by faculty teaching courses designated as positive attendance courses. Additionally, faculty are responsible for maintaining these records and inputting student attendance hours into the District’s student information system.

District attendance accounting includes:

Computation of units of full-time equivalent student (FTES) based on the type of course, the way the course is scheduled, and the length of the course
Selection of a single primary term length for credit courses
Reporting of FTES during the “first period” (between July 1 and December 31) and “second period” (between July 1 and April 15)
Compliance with census procedures prescribed by the California Community College Chancellor’s Office for all credit courses, including work experience, independent study, and credit courses being reported on an actual attendance basis
Preparation of census day procedure tabulations
Preparation of actual student contact hours of attendance procedure tabulations
Preparation (as applicable) of actual apprentice hours of teaching procedure tabulations
Preparation of support documentation regarding all course enrollment, attendance and disenrollment information.
Computation of FTES that includes only the attendance of students while they are engaged in educational activities required of students and while they are under the immediate supervision and control of an academic employee of the District authorized to render service in the capacity and during the period in which they served.
Maintenance of the colleges in the District for at least 175 days during the fiscal year.

Student Attendance Requirements

Students are expected to attend all meetings of the courses in which they are enrolled. Meetings include regularly scheduled sessions of the course, and other required activities such as field trips, athletic meets, and performance. It is the responsibility of the instructor to notify the students of all such required activities early enough in the semester to enable students to attend all meetings.

Absences

After an absence it is the responsibility of the student to inform the instructor by e-mail and/or phone message of the reason for the absence and arrange to make up the course work missed. Exceptions may be made for a student who is approved for a disability-related attendance adjustment accommodation. Excused absences for which work may be made up with the instructor's approval include:

(1) Absences due to illness, bereavement, personal emergency, medical appointment; or religious accommodations.

(2) Absences due to required attendance at approved field trips, performances, or intercollegiate events.

Students anticipating or encountering extended absences due to medical, personal, or family emergencies should contact their instructor and the Vice-President of Instruction/CIO, or designee.

As a guideline, an instructor may drop a student who has missed three or more unexcused class meetings in a regular semester class that meets two or more times a week or who has missed two class meetings in a class that meets once a week. Instructors teaching classes that meet less than a full semester (summer, winter, short term) may allow fewer absences. Tardiness and/or leaving class early may be treated in the same manner as absences per the class syllabus. Absence guidelines should be published in the course syllabus.

If a student fails to attend the entire first class meeting of a term without prior permission from the instructor, the student may be considered a no-show and the instructor may give that seat to another student.

Census Reporting

Instructors shall clear the rolls of students who have never entered the course as of census day for each section.

Re-enrollment

To re-enroll in a course after being dropped by the instructor, the instructor may submit a re-enrollment request to the Admissions and Records Office. If a student is re-enrolled, any subsequent absence shall be considered sufficient reason for the instructor to drop the student.

Late Registration

To register for a class after the add deadline, which is the day before census, a student must submit to the Admissions and Records Office a Late Add Petition, signed by the student, the instructor, and the Vice-President Instruction/CIO. The petition must set forth the extenuating circumstances that justify allowing the student to register for the class after the add deadline. The decision to either grant or deny the petition shall be made by the Director of Admissions and Records. Apportionment shall only be claimed for students that were in attendance prior to census.

After the Census Date, it is at the instructor’s discretion to drop students who have accumulated excessive absences as stated in the course syllabus by the last withdrawal deadline for the course.

Approvals:

Academic Senate: October 12, 2023

Classified Senate: January 25, 2024

Cabinet: March 11, 2024

AP 5075 Adding, Dropping, and Withdrawing from Courses

References: Title 5 Sections 55024 58004, and 58509

Adding Courses

Students may add courses through the registration period. The first two weeks of full-semester courses – short term courses have individual dates. Dates are posted on the Academic Calendar.

After the registration period concludes, courses may only be added by submitting a Petition to Add or Drop a Course Late and must be approved by the Vice-President Instruction/CIO.

Courses added after the census date will not be counted in apportionment.

Dropping Courses

Students who drop courses by the published, course-specific Add/Drop deadline are entitled to a 100% refund.

It is the student’s responsibility to drop or withdraw from courses that they do not wish to attend.

Withdrawals

Withdrawals or drops are authorized through the day before census without restriction or academic penalty and no grading symbol will be recorded on the student’s academic record. Students who withdraw or drop a class on the census date and through the last day of the fourteenth week of instruction (or 75 percent of a term, whichever occurs earlier) shall receive the withdrawal symbol “W” on their transcript, unless the District selects an earlier final withdrawal date. The “W” shall not be used in calculating grade point averages but shall be used in determining probation and dismissal of a student.

Instructors shall clear their rolls of inactive students not later than the end of the last business day before the census day for all students by indicating “NS” on census roster. “Inactive students” include:

Students identified as no-shows,
Students who officially withdraw,
Students who are no longer participating in the courses and are therefore dropped by the instructor with the last day of attendance, except for extenuating circumstances.

“No longer participating” includes, but is not limited to, excessive unexcused absences but must relate to nonattendance. “Extenuating circumstances” are verified cases of accidents, illness, or other circumstance beyond the control of the student.

A student will be permitted to withdraw from a class and receive a “W” no more than three times in that class, see AP 4255 for more information.

If there are extenuating circumstances, a student may be permitted to enroll in a class after having received the maximum authorized number of “W” symbols (3) as long as the student will receive a grade or a non-evaluative symbol other than a “W” upon completion of the course, the District does not receive apportionment for the enrollment, and the student follows the Petition for Repetition process as outlined in AP 4225 (Course Repetition). Through the Student Intervention process, the District makes an effort to help students succeed in their courses.

Student Intervention Process

The Student Intervention Process is designed to support students facing academic or other challenges that may affect their ability to be successful in class and maintain Satisfactory Academic Progress (SAP). If an instructor identifies a concern, they can submit an Academic Intervention Form. The student is then contacted to assess their needs and is provided with information and/or referrals to campus and community resources. Follow-up occurs after a few weeks to ensure the student is back on track, with additional resources offered if necessary. The process also includes collaboration with various student support services, athletics, or instruction as necessary, for added support. Some programs require a progress report during the first half of the semester as an early intervention strategy. Student Intervention processes addresses both academic and non-academic issues, with the goal of promoting student retention and success.

Military Withdrawals

Military withdrawal “MW” will be issued to military service members who receive orders for active duty compelling withdrawal from courses. The “MW” will not be counted in progress probation or dismissal calculations. Upon verification of such orders, a withdrawal symbol of “MW” shall be assigned to all courses affected by the military withdrawal. The District will refund the entire fee unless academic credit has been awarded. To receive an MW, the student must complete a withdrawal form and present documentation to the Vice-President Instruction/CIO.

Excused Withdrawal

Students shall be allowed an excused withdrawal (EW) in extenuating circumstances at any time, upon petition of the student or their representative. An EW will not be counted toward the permitted number of withdrawals or counted as an enrollment attempt, nor will it be counted in progress probation and dismissal calculations.

In the case of an incarcerated student, an excused withdrawal cannot be applied if the failure to complete the course(s) was the result of the student’s behavioral violation or if the student requested and was granted a mid-semester transfer.

To receive an EW, a student must complete a withdrawal form and submit it, along with appropriate documentation, to the Vice-President Instruction/CIO. Upon verification of these conditions and consistent with the District’s required documentation substantiating the condition, a withdrawal symbol of “EW” may be assigned at any time after the period established by the District during which no notation is made for withdrawals. In no case shall an excused withdrawal result in a student being assigned an “FW” grade.

Reference: AP #4225

Approvals:

Academic Policies: September 25, 2024

Academic Senate: October 21, 2024

Classified Senate: October 10, 2024

Cabinet: November 1, 2024

AP 5110 Advising / Counseling

References: Education Code Sections 72620 and 72621; Title 5 Section 51018; ACCJC Accreditation Standard II.C.5

The advising/counseling services available in the District’s advising/counseling program include at least the following:

Academic advising/counseling, in which the student is assisted in assessing, planning, and implementing their immediate and long-range academic goals;
Career guidance, in which the student is assisted in assessing their aptitudes, abilities, and interests, and is advised concerning the current and future employment trends;
Personal counseling, or referral to services, in which the student is assisted with personal, family, or other social concerns, when that assistance is related to the student’s education;
Coordination with the advising/counseling aspects of other services to students which exist on campus, including but not limited to those services provided in programs for students with disabilities (see BP 5140), skills testing programs, financial assistance programs, job placement services, and other campus and community resources

As a condition of priority registration, academic advising/counseling is required for all first time students. Students on academic or progress probation may also be required to meet with an advisor/counselor.

Confidentiality of Counseling Information: Information of a personal nature disclosed by a student 12 years of age or older in the process of receiving counseling from a counselor is confidential, and shall not become part of the student record without the written consent of the person who disclosed the confidential information. However, the information shall be disclosed when permitted by applicable law, including but not limited to disclosure as necessary to report child abuse or neglect; reporting to the Superintendent/President or other persons when the counselor has reason to believe that disclosure is necessary to avert a clear and present danger to the health, safety, or welfare of the student or other persons living in the college community; reporting information to the Superintendent/President or other persons as necessary when the student indicates that a crime involving the likelihood of personal injury or significant or substantial property losses will or has been committed; reporting information to one or more persons specified in a written waiver by the student.

Reference Updated: October 31, 2024

Reference: BP #5110, BP #5140

Approvals:

Academic Senate: March 13, 2019

Classified Senate: March 28, 2019

Cabinet: April 4, 2019

AP 5120 Transfer Center

AP 5130 Financial Aid

Reference: Education Code Sections 66021.3, 66021.6, 66025.9, 69432.7, 69514, 70045 et. seq., 76300, 78042, and 94912.5; Title 5 Sections 55031 and 58600 et seq.; 20 U.S. Code Sections 1070 et seq.; 34 Code of Federal Regulations Part 668 (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended); ACCJC Accreditation Standard 3

Financial Aid programs offered usually include:

California College Promise Grant
CalWORKS
Cal Grants
Federal Pell Grants
Federal Direct Student Loan Program
Federal Family Education Loan Program
Student Success Completion Grant
FSEOG
FWS
Chaffee Grant
Extended Opportunities Programs and Services (EOPS) Grants
Basic Needs Grants
Scholarships

Regulations must address at minimum:

Application procedures, including deadlines
Student eligibility
Payment procedures Overpayment recovery
Accounting requirements
Satisfactory progress

Misrepresentation

Misrepresentation is defined as any false, erroneous, or misleading statement that the District, a representative of the District, or a service provider with which the District has contracted to provide educational programs, marketing, advertising, recruiting, or admissions services, makes directly or indirectly to a student, prospective student, a member of the public, an accrediting agency, a state agency, or the United States Department of Education.

A misleading statement includes any statement that has the likelihood or tendency to deceive or confuse. If a person to whom the misrepresentation was made could reasonably be expected to rely, or has reasonably relied, on the misrepresentation, the misrepresentation would be substantial.

This procedure does not apply to statements by students through social media outlets or by vendors that are not providing covered services, as reflected herein.

Loss of Eligibility for California College Promise Grant

A student shall become ineligible for a California College Promise Grant if the student is placed on academic or progress probation, or any combination thereof, for two consecutive primary terms. Loss of eligibility shall become effective at the first registration opportunity after such determination is made.

The District shall notify students of their placement on academic or progress probation no later than thirty days following the end of the term that resulted in the student’s placement on probation. The notification must clearly state that two consecutive primary terms of probation will lead to a loss of the California College Promise Grant until the student is no longer on probation. The notification must also advise students about the available student support services to assist them in maintaining eligibility.

The District shall adopt, prominently display, and disseminate policies ensuring that students are advised about the student support services available to assist them in maintaining and reestablishing California College Promise Grant eligibility. Dissemination includes, but is not limited to, information provided in college catalogs and class schedules.

The District shall establish written procedures by which a student may appeal the loss of a California College Promise Grant due to extenuating circumstances, or when a student with a disability applied for, but did not receive, a reasonable accommodation in a timely manner. Extenuating circumstances are verified cases of accidents, illnesses, or other circumstances that might include documented changes in the student’s economic situation or evidence that the student was unable to obtain essential student support services. Extenuating circumstances also includes special consideration of the specific factors associated with Veterans, CalWORKs, EOPS, and DSPS student status.

Foster Youth shall not be subject to loss of California College Promise Grant due to placement on academic or progress probation. This exemption for Foster Youth is effective until the date specified in Education Code Section 66025.9 subdivision (c).

Students Enrolled in a Baccalaureate Degree Program

Students enrolled in a baccalaureate degree program who wish to apply for a California College Promise Grant (CCPG) waiver must submit either a Free Application for Federal Student Aid (FAFSA) or a California Dream Act application in lieu of completing the CCPG waiver application.

Scholarship Displacement

The District shall not reduce the institutional gift aid offer of a student who is eligible to receive a federal Pell Grant award or financial assistance under the California Dream Act for an academic year as a result of private scholarship awards designated for the student unless the student’s gift aid exceeds the student’s annual cost of attendance. The District shall not consider receipt or anticipated receipt of private scholarships when considering a student who is eligible to receive a federal Pell Grant award or financial assistance under the California Dream Act for qualification for institutional gift aid.

Reference: BP #5130

Approvals:

Academic Senate: August 13, 2024

Classified Senate: September 6, 2024

Cabinet: September 6, 2024

AP 5140 Disability Support Program for Students (DSPS)

AP 5140 Disabled Student Programs and Services

Reference: Title 5, Sections 56000 et seq.

The District maintains a plan for the provision of programs and services to students with disabilities designed to assure that they have full access to and equal participation in District classes and programs. The Disabled Student Programs and Services (DSPS) program is authorized for this purpose per Title 5 Implementing Guidelines, Section 56000-56076.

The Plan for the provision of DSPS academic adjustments, auxiliary aids and services, as well as education assistance classes, addresses the following:

Long Range Goals and Short Term Objectives for the Program:
- Under Section 504 of the Rehabilitation Act, students with disabilities must have access to general college services and the instructional process. The DSPS program is intended to provide the additional, specialized support which allows students with disabilities to more fully access and benefit from the general offerings and services of the college. Services shall support students with disabilities in educational activities that comply with the mission of the college. These services may include integrating students with disabilities into the general college program; facilitating general education, transfer, or vocational preparation; increasing student independence; and making referrals to community resources.
Definition of Disability, Verification of a Disability, and Determination of Eligibility:
- A “student with a disability” is a person enrolled at a community college who has a verified disability which limits one or more major life activities, as defined in 28 C.F.R. 35.104.
- In order to be eligible for academic adjustments, auxiliary aids, services, and/or instruction authorized through DSPS, a student must have a disability which is verified pursuant to Title 5, Sections 56032-56044, and which results in an educational limitation as defined in Title 5, Section 56001.
- The existence of a disability may be verified by one of the following means:
  - Observation by DSPS certificated staff;
  - Assessment by DSPS certificated staff; or
  - Review by DSPS certificated staff of documentation provided by appropriate agencies or certified or licensed professionals outside of DSPS
Academic Adjustments, Auxiliary Aid, and Services:
- Academic adjustments, auxiliary aids, and services are those specialized aids, devices, and/or services available to students with disabilities as defined in Title 5, Section 56002, which are in addition to the general services provided to all students. Such services enable students to participate in general activities, programs, and classes offered by the college.
Academic Accommodation Plan (AAP):
- DSPS certificated staff shall generate an Academic Accommodation Plan (AAP) for each DSPS student. This is to be accomplished through an interactive process between the student and the staff member regarding the academic adjustments, auxiliary aids, services, and/or instruction necessary for the student, given the educational limitations resulting from the student’s disability(ies).
Student Rights and Responsibilities:
- Participation by students with disabilities in DSPS shall be entirely voluntary.
- Receiving DSPS support services and/or instruction shall not preclude a student from also participating in any other course, program, or activity offered by the college.
- All records maintained by DSPS personnel pertaining to students with disabilities shall be protected from disclosure and shall be subject to all other requirements for handling of student records as provided in Title 5.
- Students receiving DSPS support services and/or instruction shall:
  - Comply with the student code of conduct adopted by the college and all other applicable statutes and regulations related to student conduct;
  - When enrolled in educational assistance classes, make measurable progress toward the goals developed for the course as established in the student’s Academic Accommodation Plan (AAP); and
  - When enrolled in general college classes, meet academic standards established by the college, as applied to all students.
Disputes Regarding DSPS Support Services:
- The District shall provide for an individualized review of disputed student requests. The procedure shall permit the Section 504 Coordinator, Chief Student Services Officer, Dean of Instruction, or other designated officials that have knowledge of academic accommodation requirements, to make interim decisions, or to provide course substitutions or waivers, pending final resolution of any disputes.
Staffing:
- The DSPS program shall have a designated Director who has responsibility for the day-to-day operation of DSPS.
Advisory Committee:
- The DSPS Advisory Committee shall meet not less than once per year.
- A roster of committee members shall be included as an appendix item in DSPS Annual Program Reviews and be available for review by the public.
Service Animal Procedures and Guidelines:
- See AP 5140B

Reference: BP #5140, AP 5140B

Approvals:

Academic Senate: December 14, 2016

Classified Senate: January 23, 2017

Cabinet: February 3, 2017

AP 5140B Service Animal Procedures and Guidelines

References: Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitations Act.

I. Background

�鶹�� ("�鶹��") Board Policy addresses the college’s compliance with the Americans with Disabilities Act (the "ADA") and Section 504 of the Rehabilitation Act ("Section 504"). The following procedures implement this policy with regard to the use of service animals by qualified students with disabilities in District facilities and on District campuses.

The purpose of these guidelines and procedures is to ensure that qualified students with disabilities who have service animals can participate in and benefit from District services, programs, and activities, and to ensure that the District does not discriminate on the basis of disability as identified in Title II of the ADA and state antidiscrimination laws.

Service animals are animals trained to perform some of the functions and tasks that people with disabilities cannot perform for themselves. A service animal is:

Any guide dog, signal dog, or other animal individually trained to work or perform tasks for the benefit of an individual with a disability, including but not limited to, guiding individuals with impaired vision, alerting individuals with impaired hearing to intruders or sounds, providing minimal protection or rescue work, pulling a wheelchair, or fetching dropped items. 28 CFR § 36.104 (definition from Title III of the ADA applicable to private entities).

While service animals have been traditionally identified as dogs, it should be noted that a variety of animals are used as service animals.

II. Primary College Contacts

Director of Disability Support Program for Students (DSP&S), Director of Human Resources, and Chief Student Services Officer.

III. Definitions

Access Animal: An animal that does not meet the definition of “service animal” The term access animal encompasses companion animals and therapy animals.

Companion Animal: An access animal used for its calming influence, affections, stability, or a feeling of security.

Disability: “A physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded as having such an impairment.” 28 CFR § 35.104.

Handler: A person who works with a service animal but is not the person the service animal serves (usually a trainer).

Partner: A person with a disability who uses a service animal or access animal.

Service Animal: An animal individually trained to perform specific tasks, like those described in Section III.g., for the benefit of a person with a disability. It is not a pet.

Service Animal Tasks: A service animal may be trained to perform a variety of services depending on the nature of the disability. Examples include, but not limited to:

For someone with a visual impairment: obstacle avoidance, signaling changes in elevation, and locating objects.
For someone with a hearing impairment: alerting to specific sounds and other tasks such as retrieve unheard dropped objects.
For someone with mobility or other health impairment: retrieving, carrying, tugging, pulling, bracing, and calling for emergency help.
For someone with a seizure disorder: tasks supporting an individual before, during, and after a seizure.
For someone with autism: tasks may include alerting the individual of distracting repetitive movements.

Team: A person with a disability, or a handler, and a service animal. The two work as a cohesive team in accomplishing the tasks of everyday living.

Therapy Animal: An access animal used as therapy for various mental health issues.

Trainee: An animal being trained to become a service animal. It has the same rights as a fully trained dog when accompanied by a trainer and identified as such.

IV. General Rule Regarding Service Animals

As a general rule, �鶹�� will modify policies, practices, and procedures to permit the use of a service animal by an individual with a disability. When appropriate, students may be issued documentation verifying that the animal is a service animal to be used at �鶹��.

V. Restrictions/Areas of Safety

�鶹�� imposes some restrictions on service animals for safety reasons. Restrictions may include but are not limited to nursing and health sciences program practicums, food services programs, rooms with heavy machinery, custodial closets, areas where protective clothing is required, or areas that can pose a safety risk to the animal. Restrictions are considered individually to determine if the animal poses a possible danger or could be in possible danger and to determine if other reasonable accommodations can be provided to assure the student equal access to the activity. Questions about restrictions on service animals should be directed to the DSP&S.

VI. Responsibilities of Individuals Using Service Animals or Access Animals

An individual with a service animal or access animal is responsible for the following:

Ensuring that the animal meets any licensing requirements of the state of California. (The animal must be immunized against diseases common to that type of animal. Dogs are required to wear an owner identification tag, a current rabies tag, and a dog license tag at all times.)

Ensuring that the animal is on a leash at all times.
Controlling the animal at all times. The care and supervision of an animal is solely the responsibility of its partner/handler.
Ensuring that all city ordinances or other laws regarding cleaning up after the animal defecates are followed. Individuals with disabilities who physically cannot clean up after their own service animals are not be required to pick up and dispose of feces. However, these individuals should use marked service animal toileting areas where provided.
Ensuring that the animal behaves properly in public settings. The animal must:
- Not be allowed to sniff people, restaurant tables, or the personal belongings of others.
- Not initiate contact with someone without the handler’s direct permission.
- Not display any disruptive or aggressive behaviors or noises (such as barking, whining, growling or rubbing against people). Not block an aisle or passageway.
- Not be more than twelve inches from the handler or partner.
- Not be attracted to food that may be in the area.
Ensuring that the animal is in good health. If the animal becomes ill, the partner/handler must remove it from the area and College staff may require it to leave.
Complying with �鶹��'s Code of Student Conduct.

�鶹�� may exclude a service animal or access animal from all or part of its property if a partner/handler fails to comply with these restrictions in a manner fundamentally alters the nature of �鶹��'s programs or services, or poses a threat to the health or safety of others.

VII. Requirements for Faculty, Staff and Students

Members of the �鶹�� community are responsible for the following:

Allowing service animals to accompany the partner/handler at all times and everywhere on campus except where animals are specifically prohibited.
Not distracting a service animal in any way. Do not pet, feed, or deliberately startle the animal.
Not separating a partner/handler from a service animal.

�鶹�� may take disciplinary action against a student who fails to abide by these guidelines.

VIII. Temporary Exclusion of Service Animals and Access Animals

A community member may request the exclusion of a service animal or access animal if he or she believes the partner/handler is not complying with the responsibilities in Section VI. Such a request should be made to the DSP&S or Campus Safety.

In response to a request, an employee from the DSP&S or Campus Safety will:

Inform the partner/handler of the reason that the animal is being asked to leave campus, investigate the appropriateness of the request, and determine whether the animal should be excluded from campus.
If the DSP&S employee or Campus Safety Officer determines the animal should be excluded
He or she must inform the student that the campus Chief Student Services Officer must be contacted before the animal may return to campus.
He or she must report the incident in writing to the campus Chief Student Services Officer with a copy to the College’s ADA Coordinator at the earliest opportunity.
In the event of an emergency involving a service animal or access animal, the campus Chief Student Services Officer, the College’s ADA Coordinator, and DSP&S staff will consult and work together with the student to resolve the situation.

An individual who does not agree with the resolution may file a complaint or grievance following the College’s Grievance Procedures.

IX. Conflicting Disabilities

Students with medical issues that are impacted by animals (such as respiratory diseases) should contact the DSP&S if they have a concern about exposure to a service animal or access animal. The individual will be asked to provide medical documentation that identifies a disability and the need for an accommodation and must comply with all DSP&S procedures.

DSP&S will then facilitate a process to resolve the conflict that considers the conflicting needs/accommodations of all persons involved.

X. Clarifying an Animal’s Status

In many cases it is easy to discern whether or not an animal is a service animal by observing the animal’s harness, cape, or backpack, or the partner’s disability. However, in other cases, an animal may only have a leash or the partner’s disability is not visible. Therefore, it may be appropriate to ask the partner whether or not the animal is a service animal and �鶹�� does not consider a legitimate inquiry about whether an animal is or is not a service animal as a violation of policy.

Other questions regarding the status of a service animal should be referred to the DSP&S.

XI. Emergency Situations

Emergency Response Teams ("ERTs") should be trained to recognize service animals and access animals and to be aware that animals may try to communicate the need for help. Also, an animal may become disoriented from the smell of smoke in a fire or laboratory emergency, or from sirens, wind noise, or shaking and moving ground. A partner and/or animal may be confused from any stressful situation. ERTs should be aware that animals may be trying to be protective and, in its confusion, should not to be considered harmful. ERTs should make every effort to keep a service animal with its partner; however, the ERTs' first effort should be toward the partner, which may result in the animal being left behind in some emergency evacuation situations.

XII. Access Animals

Access animals may be authorized as an effective accommodation on a case-by-case basis through consultation with DSP&S. Decisions by the DSP&S will be made in a manner consistent with Section 504, the ADA, and local laws regarding disabled persons. Qualified students will be provided with documentation verifying that the animal is an access animal to be used at �鶹�� on a quarterly basis.

Approvals:

Cabinet: September 11, 2007

AP 5150 Extended Opportunity Programs and Services (EOPS)

Reference: Education Code 69640 – 69656; Title 5 Section 56200 et seq.

Extended Opportunity Programs and Services (EOPS) is a state-funded program designed to offer additional financial assistance and special support services to help and encourage those students who have language, social and economic disadvantages to succeed academically at �鶹��.

The EOPS Annual Plan, located in the EOPS Office includes the following:

• Staffing and program management

• Documentation and data collection system

• An EOPS advisory committee

• A fulltime director (or Annual Waiver provision)

• Eligibility criteria

• Student responsibility requirements

• Counseling and advising services (academic, vocational career/technical, and personal)

• Direct aid

• Establishment of objectives to achieve the goals in implementing the annual Extended Opportunity Programs and Services Plan

• Review and evaluation of the programs and services and submission of related reports

EXTENDED OPPORTUNITY PROGRAMS AND SERVICES (EOPS) may provide:

• Books

• Educational workshops

• Meal tickets

• EOPS/CARE orientation

• Parking permits

• Priority registration

• Single-parent support services

• Four–year college fee waivers

• Child care assistance

• Graduation cap and gown

• Other educational supportive services that make it possible for students who are financially disadvantaged and educationally under-prepared to obtain a college education.

To be eligible for EOPS, students must be a California resident, maintain a 2.0 grade point average and be initially enrolled in twelve (12) credits, demonstrate financial need by qualifying for a Board of Governors Grant (BOGG fee waiver), and be determined by the EOPS Director or Coordinator to be educationally under-prepared. The EOPS Director or Coordinator may allow up to 10% of students with 9 units to be accepted into the program. Students who have completed 70 degree applicable units in any combination of post secondary higher education institutions are not eligible for EOPS. EOPS eligibility may last until the student has received EOPS services for six semesters or until they have 70 degree applicable units, whichever comes first.

Approvals:

Student Services Council: September 12, 2007

Cabinet: October 9, 2007

AP 5200 Student Health Services

AP 5203 Lactation Accommodation

AP 5210 Communicable Diseases

AP 5220 Shower Facilities for Homeless Students

AP 5300 Student Equity

Reference: Education Code Sections 66030; 66250, et seq.; and 72010 et seq.; Title 5 Section 54220

The District has a Student Equity Plan approved by the Board of Trustees and filed as required with the California Community Colleges Chancellor’s Office (CCCCO).

The Student Equity Plan may contain and address:

The active involvement of student equity groups on campus and include a description of the active involvement of all groups on campus in developing the Student Equity Plan.
Involvement by appropriate people from the community that can articulate the perspective and concerns of historically underrepresented groups.
Campus-based research as to the extent of student equity.
Institutional barriers to equity
Goals for access, retention, degree, and certificate completion, English as a Second Language (ESL), foundational skills completion, and transfer for each historically underrepresented group.
Activities most likely to be effective to attain the goals, including coordination of existing student equity related programs.
Sources of funds for the activities in the plan.
A schedule and process for evaluation of progress toward the goals.
An executive summary that describes the groups for whom goals have been set, the goals, initiatives that the District will undertake to achieve the goals, the resources budgeted for that purpose, and the District officer or employee who can be contacted for further information.

The Student Equity and Achievement Program Director shall maintain and update the Student Equity Plan in consultation with the Vice-President of Student Services/CSSO and other campus constituents as needed.

The full text of the Student Equity Plan is available on the �鶹�� Website.

Reference: BP #5300

Approvals:

Academic Senate: October 20, 2025

Classified Senate: November 6, 2025

Cabinet: December 2, 2025

AP 5400 Associated Students Organization

AP 5410 Associated Students Elections

AP 5420 Associate Students Finance

AP 5420 Associated Students Finance

Reference: Education Code Sections 76063-76065

Associated Student Funds are maintained in accordance with the following procedures:

Associated Student Organization Fund books, financial records and procedures are subject to annual audit
Reports of the annual audit of associated student’s funds are included in the District’s comprehensive audit and are available to the public in the Business Office.
Audit information, except that containing personnel or other confidential information, shall be released to the Associated Students by the Business Office.
Associated Student funds shall be deposited with and disbursed by the District’s accountant.
The funds shall be deposited, loaned, or invested in banks whose accounts are insured by the Federal Deposit Insurance Corporation.
Loans, with or without interest, to any student body organization established in another community college of the District for a period not to exceed three years.
Investment of money in permanent improvements to any community college District property including, but not limited to, buildings, automobile parking facilities, gymnasiums, swimming pools, stadium and playing fields, where those facilities, or portions thereof, are used for conducting student extracurricular activities or student spectator sports, or when those improvements are for the benefit of the student body.

All funds shall be expended subject to such procedures as may be established by the Associated Students subject to the approval of each of the following persons. Approval shall be obtained each time before any funds may be expended:

the Superintendent/President or designee;
the academic employee of the District who is the designated advisor of the particular student body organization; and
a representative of the student body organization

Reference: BP #5420

Approvals:

Academic Senate: September 14, 2022

Classified Senate Review: May 11, 2022

Cabinet: October 5, 2022

AP 5500 Standards of Student Conduct

Reference: Education Code, Section 66300, 66301; ACCJC Accreditation Standard 2

By enrolling in �鶹��, a student agrees to be a responsible member of the District community; obey the law; comply with the published rules and regulations of the District; respect the rights, privileges, property, and health and safety of the other members of the District community; and not interfere with legitimate District affairs.

Each student is responsible to adhere to the policies and procedures of �鶹��, as well as all federal, state, and local laws. All rules and regulations applying to conduct also apply to student employees, whether all or a portion of the salary is paid by the District.

Definitions: The following conduct shall constitute good cause for discipline, including but not limited to the removal, suspension, or expulsion of a student, except for conduct that constitutes sexual harassment under Title IX, which shall be addressed under BP 3433 Prohibition of Sexual Harassment under Title IX, AP 3433 Prohibition of Sexual Harassment under Title IX, and AP 3434 Responding to Sexual Harassment Title IX.

Causing, attempting to cause, or threatening to cause physical injury to another person or jeopardize the health and/or safety of another person.
Possession, sale or otherwise furnishing any firearm, knife, explosive or other dangerous object, including but not limited any facsimile firearm, knife, or explosive, or other dangerous object. Written permission by the college Superintendent /President or designee may be granted for possession in limited circumstances.
Unlawful possession, use, sale, offer to sell, or furnishing, or being under the influence of, any controlled substance listed in California Health and Safety Code Sections 11053 et seq., an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering, arranging or negotiating the sale of any drug paraphernalia, as defined in California Health and Safety Code 11-14.5.
Committing or attempting to commit robbery or extortion.
Causing or attempting to cause damage to District property or to private property on campus.
Stealing or attempting to steal District property or private property on campus, or knowingly receiving stolen District property or private property on campus.
Smoking or use of any tobacco products, including electronic or smoke-free devices on campus.
Sexual assault or sexual exploitation regardless of the victim’s affiliation with the District.
Committing sexual harassment as defined by law or by District policies and procedures.
Engaging in harassing or discriminatory behavior based on disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation, or any other status protected by law.
Engaging in intimidating conduct or bullying against another student through words or actions, including direct physical contact, verbal assaults, such as teasing or name-calling; social isolation; manipulation; and cyberbullying.
Willful misconduct that results in injury or death to a student or to District personnel or which results in cutting, defacing, or other damage to any real or personal property owned or controlled by the District or on campus.
Disruptive behavior, willful disobedience, habitual profanity or vulgarity, or the open and persistent defiance of the authority of, or persistent abuse of, college personnel.
Disruptive behavior that results in obstructing the work, education, or operation of the College. This includes persistent defiance of authority or persistent abuse of college personnel or students, or refusing to comply with the directives of College personnel, including directives to ensure the health and safety of the campus community.
Cheating, plagiarism (including plagiarism in a student publication), or engaging in other academic dishonesty.
Dishonesty; forgery; alteration or misuse of District documents, records or identification; or knowingly furnishing false information to the District.
Unauthorized entry upon or use of District facilities.
Lewd, indecent or obscene conduct or expression on District-owned or controlled property, or at District sponsored or supervised functions.
Engaging in expression which is obscene, libelous or slanderous, or which so incites students as to create a clear and present danger of the commission of unlawful acts on District premises, or the violation of lawful District regulations, or the substantial disruption of the orderly operation of the District.
Persistent, serious misconduct where other means of correction have failed to bring about proper conduct.
Unauthorized preparation, giving, selling, transfer, distribution, or publication, for any commercial use, of any contemporaneous recording of an academic presentation in a classroom or equivalent site of instruction, including but not limited to handwritten or typewritten class notes, except as permitted by any District policy or administrative procedure.
Hazing or attempted hazing of a former, current, or prospective student of the District

Students who engage in any of the above are subject to the procedures outlined in AP 5520 titled Student Discipline Procedures.

Academic Dishonesty

The faculty member who suspects a student of academic dishonesty shall document the commission of the act by recording the time, date, place, and a description of the act and collect the evidence such as photocopying the plagiarized examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning.

The faculty member who has evidence of the act of dishonesty shall attempt to resolve the matter informally by speaking with the student, referencing �鶹��’s Standards of Student Conduct. At this point, the faculty member may choose to take no further action or issue a lower grade, including a failing grade of "F" for the examination, placement assessment, test, quiz, project, report, and/or other form of evaluating student learning. If the latter action is imposed, the student must be informed during the informal discussion. In addition, the faculty member, who has evidence of the act of dishonesty is strongly encouraged to file a Student Incident Report with the Vice-President of Student Services/CSSO and must inform the student of this action.

In the event that the offense is as serious as to warrant disciplinary action, or in the case of two instances of academic dishonesty by the same student, the Vice-President of Student Services/CSSO will issue disciplinary action(s) according to the steps outlined in AP 5520 Student Discipline Procedures.

If the student challenges the instructor’s determination of academic dishonesty, the Vice-President of Student Services/CSSO will notify the Vice-President of Instruction/CIO who will in turn convene an ad-hoc committee that will consist of the Vice-President of Instruction/CIO plus two members, excluding the faculty member involved in the incident, chosen randomly from the Academic Senate. The Vice-President of Instruction/CIO will serve as Chair. All members will be voting members. The ad-hoc committee will make a good-faith effort to schedule a hearing within ten business days of the establishment of the ad-hoc committee. The date, time, and location of the hearing will be communicated in writing to all parties and will be scheduled at least ten business days from the date of notification.

At the hearing, the student will meet with the ad-hoc committee to hear the charges and present their side of the case. The student may bring an advocate, who may advise the student but not present the case. If the student misses the hearing, the committee may proceed with the process to completion. The committee shall determine by majority vote if the evidence presented by the student is significant enough to rescind the action imposed by the faculty member. The Vice-President of Instruction/CIO will send a written notification within five business days of the committee’s decision to the Vice-President of Student Services/CSSO, faculty member, and the student.

Reference: BP #5500, AP #5520

Approvals:

Academic Senate: November 12, 2025

Classified Senate: November 6, 2025

Cabinet: December 2, 2025

AP 5510 Off-Campus Student Organizations

AP 5520 Student Discipline Procedures

References: Education Code Sections 66017, 66300, 72122, 76030, and 76030 et seq.; Penal Code Section 626.4

The purpose of this procedure is to provide a prompt and equitable means to address violations of the Standards of Student Conduct which guarantees to the student or students involved the due process rights guaranteed them by state and federal constitutional protections. This procedure will be used in a fair and equitable manner, and not for purposes of retaliation. It is not intended to substitute for criminal or civil proceedings that may be initiated by other agencies.

These Administrative Procedures are specifically not intended to infringe in any way on the rights of students to engage in free expression as protected by the state and federal constitutions, and by Education Code Section 76120, and will not be used to punish expression that is protected.

For discipline resulting from a sexual harassment complaint under Title IX, the procedure in AP 3434 – Responding to Harassment Based on Sex under Title IX, must be used.

Definitions and forms of discipline:

Discipline Officer – The Vice-President of Student Services/CSSO or other official designated by the Superintendent/President

District – Feather River Community College District

Student – Any person currently enrolled as a student or in any program offered by the District who was also enrolled at the time of the alleged violation of the Standards of Student Conduct.

Instructor – Any academic employee of the District in whose class a student subject to discipline is enrolled, or counselor who is providing or has provided services to the student, or other academic employee who has responsibility for the student's educational program.

Day – Days during which the District is in session and regular classes are held, excluding Saturdays and Sundays.

One or more of the following forms of discipline may be imposed upon any student found to be in violation of the Standards of Student Conduct:

Short-term Suspension – Exclusion of the student by the Vice-President Student Services/CSSO or designee for good cause from one or more classes and activities of the college for a period of up to ten consecutive days of instruction.

Long-term Suspension – Exclusion of the student by the Vice-President Student Services/CSSO or designee for good cause from one or more classes and activities of the college for the remainder of the school term, or from all classes and activities of the college for up to two additional semesters.

Expulsion – Permanent separation of the student by the Board of Trustees from all courses and activities offered by the District.

Removal from class – Exclusion of the student by an instructor for the day of the removal and the next class meeting.

Written or verbal reprimand – An admonition to the student to cease and desist from conduct determined to violate the Standards of Student Conduct. Written reprimands may become part of a student's permanent record at the college. A record of the fact that a verbal reprimand has been given may become part of a student's record at the college for a period of up to one year.

Withdrawal of Consent to Remain on Campus – Withdrawal of consent by the Vice-President Student Services/CSSO or designee for any person to remain on campus in accordance with California Penal Code Section 626.4 where the Vice-President Student Services/CSSO or designee has reasonable cause to believe that such person has willfully disrupted the orderly operation of the campus.

Warning – A written or verbal notice to the student by the Discipline Officer that the student is violating or has violated the District’s Standards of Student Conduct and that a continuation of the specified conduct by the student may lead to further disciplinary action. The warning will be documented by the Discipline Officer and may become part of the student’s record for a period of up to one year.

Reprimand – A written or verbal admonition to the student by the Discipline Officer to cease and desist from conduct determined to violate the Standards of Student Conduct. A record that a reprimand has been given shall be documented and may become part of a student’s record for a period of up to one year.

Disciplinary Probation – A written reprimand by the Discipline Officer for violation of a specific provision of the Standards of Student Conduct that invokes probation for a designated period of time, which includes the possibility of more severe disciplinary sanctions should the student violate any of the Standards of Conduct during the probationary period.

Loss of Privileges – Denial of privileges such as an extra-curricular activity in any format for a designated period of time.

Student Housing Suspension – Separation of the student from the Residence Halls for a specified period of time for violation of the Student Housing Agreement, Student Housing Handbook, or Standards of Student Conduct after which the student may be eligible to return. Conditions for readmission to Student Housing may be specified.

Student Housing Agreement Revocation – Permanent separation of the student from Student Housing for continued or serious violations of the Student Housing Agreement, Student Housing Handbook, or Standards of Student Conduct without possibility of readmission, which may also include revoking the privilege to be in or near Student Housing properties for any reason.

Procedures applicable to Short-term Suspensions, Long-term Suspensions, and Expulsions:

Before any disciplinary action to suspend or expel is taken against a student, the following procedures will apply:

1. The Vice-President of Student Services/CSSO or designee will conduct an investigation to determine the extent and/or charges from student conduct violations.

2. Notice: The Vice-President of Student Services/CSSO or designee will provide the student with written notice of the conduct warranting the discipline. The written notice will include the following:

the specific section of the Standards of Student Conduct that the student is accused of violating.
a short statement of the facts supporting the accusation.
the right of the student to meet with the Vice-President Student Services/CSSO or designee to discuss the accusation, or to respond in writing.
the nature of the discipline that is being considered.

Time limits – The notice must be provided to the student within five days of the date on which the conduct took place; in the case of continuous, repeated, or ongoing conduct, the notice must be provided within five days of the date on which conduct occurred which led to the decision to take disciplinary action.
Meeting – If the student chooses to meet with the Vice-President Student Services/CSSO or designee, the meeting must occur no later than five days after the notice is provided. At the meeting, the student must again be told the facts leading to the accusation, and must be given an opportunity to respond verbally or in writing to the accusation.

Short-term Suspension – Within five days after the meeting described above, the Vice-President Student Services/CSSO or designee, will decide whether to impose a short-term suspension, whether to impose some lesser disciplinary action, or whether to end the matter. Written notice of the Vice-President Student Services/CSSO or designees decision shall be provided to the student. The notice will include the length of time of the suspension, or the nature of the lesser disciplinary action. The Vice-President Student Services/CSSO or designee’s decision on a short-term suspension shall be final.

Long-term Suspension – Within ten days after the meeting described above, the Vice-President Student Services/CSSO or designee shall decide whether to impose a long-term suspension. Written notice of the Vice-President Student Services/CSSO or designee’s decision shall be provided to the student. The notice will include the right of the student to request a formal hearing before a long-term suspension is imposed, and a copy of this policy describing the procedures for a hearing.

Expulsion – Within ten days after the meeting described above, the Vice-President Student Services/CSSO or designee shall decide whether to recommend expulsion to the Board of Trustees. Written notice of the Vice-President Student Services/CSSO or designees decision shall be provided to the student. The notice will include the right of the student to request a formal hearing before expulsion is imposed, and a copy of this policy describing the procedures for a hearing.

Hearing Procedures – Request for Hearing.

Within five days after receipt of the Vice-President Student Services/CSSO or designee’s decision regarding a long-term suspension or expulsion, the student may request a formal hearing. The request must be made in writing to the Vice-President Student Services/CSSO or designee.

Schedule of Hearing – The formal hearing shall be held within ten days after a formal request for hearing is received.

The Board of Trustees may hear these matters itself, or may use the services of a hearing officer or a panel. If the hearing panel format is adopted, the following is suggested.

Hearing Panel – The hearing panel for any disciplinary action shall be composed of one administrator, one faculty member, one classified member, and one student.

The Vice-President Student Services/CSSO or designee, the president of the Academic Senate, the president of the Classified Senate, and the president of the Associated Students of �鶹�� (AS�鶹��) shall each, establish a list of at least three persons who will serve on student disciplinary hearing panels. The Vice-President Student Services/CSSO or designee shall appoint the hearing panel from the names on these lists. However, no administrator, faculty member, classified person, or student who has any personal involvement in the matter to be decided, who is a necessary witness, or who could not otherwise act in a neutral manner shall serve on a hearing panel.

Hearing Panel Chair – The Vice-President Student Services/CSSO or designee shall appoint one member of the panel to serve as the chair. The decision of the hearing panel chair shall be final on all matters relating to the conduct of the hearing unless there is a vote by both other members of the panel to the contrary.

Conduct of the Hearing

The members of the hearing panel shall be provided with a copy of the accusation against the student and any written response provided by the student before the hearing begins.

The facts supporting the accusation shall be presented by a college representative who shall be the Vice-President Student Services/CSSO or designee.

The college representative and the student may call witnesses and introduce oral and written testimony relevant to the issues of the matter.

Formal rules of evidence shall not apply. Any relevant evidence shall be admitted.

Unless the hearing panel determines to proceed otherwise, the college representative and the student shall each be permitted to make an opening statement. Thereafter, the college representative shall make the first presentation, followed by the student. The college representative may present rebuttal evidence after the student completes their evidence. The burden shall be on the college representative to prove by the preponderance of the evidence that the facts alleged are true.

The students may represent themselves, and may have the right to be represented by a person of their choice except that an attorney shall not represent the student unless, in the judgment of the hearing panel, complex legal issues are involved. If the student wishes to be represented by an attorney, a request must be presented not less than five days prior to the date of the hearing. If the student is permitted to be represented by an attorney, the college representative may request legal assistance. The hearing panel may also request legal assistance; any legal advisor provided to the panel may sit with it in an advisory capacity to provide legal counsel but shall not be a member of the panel nor vote with it.

Hearings shall be closed and confidential with the exception of law enforcement that shall be allowed if the college determines there is a potential threat to the Student Appeals Committee hearing panel and/or the campus in general or if the student requests that it be open to the public. Any such request must be made no less than five days prior to the date of the hearing.

In a closed hearing, witnesses shall not be present at the hearing when not testifying, unless all parties and the panel agree to the contrary.

The hearing shall be recorded by the District either by tape recording or stenographic recording. The official recording shall be the only recording made. No witness who refuses to be recorded may be permitted to give testimony. In the event the recording is by tape recording, the hearing panel chair shall, at the beginning of the hearing, ask each person present to identify themselves by name, and thereafter shall ask witnesses to identify themselves by name. Tape recording shall remain in the custody of the District at all times, unless released to a professional transcribing service. The student may request a copy of the tape recording.

All testimony shall be taken under oath; the oath shall be administered by the hearing panel chair. Written statements of witnesses under penalty of perjury shall not be used unless the witness is unavailable to testify. A witness who refuses to be tape recorded is not unavailable.

Within ten days following the close of the hearing, the hearing panel shall prepare and send to the Vice-President Student Services/CSSO or designee a written decision. The decision shall include specific factual findings regarding the accusation, and shall include specific conclusions regarding whether any specific section of the Standards of Student Conduct were violated. The decision shall also include a specific recommendation regarding the disciplinary action to be imposed, if any. The decision shall be based only on the record of the hearing, and not on matter outside of that record. The record consists of the original accusation, the written response, if any, of the student, and the oral and written evidence produced at the hearing.

Vice-President Student Services/CSSO or Designee’s Decision:

Long-term suspension – Within ten days following receipt of the hearing panel's recommended decision, the Vice-President Student Services/CSSO or designee shall render a final written decision. The Vice-President Student Services/CSSO or designee may accept, modify, or reject the findings, decisions and recommendations of the hearing panel. If the Vice-President Student Services/CSSO or designee modifies, or rejects the hearing panel's decision, the Vice-President Student Services/CSSO or designee shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The decision of the CSSO or designee shall be final.

Expulsion – Within ten days following receipt of the hearing panel's recommended decision, the Vice-President Student Services/CSSO or designee shall render a written recommended decision to the Board of Trustees. The Vice-President Student Services/CSSO or designee may accept, modify, or reject the findings, decisions and recommendations of the hearing panel. If the Vice-President Student Services/CSSO or designee modifies, or rejects the hearing panel's decision, he/she/they shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The Vice-President Student Services/CSSO or designees’ decision shall be forwarded to the Board of Trustees.

Board of Trustees Decision: The Board of Trustees shall consider any recommendation from the Vice-President Student Services/CSSO or designee for expulsion at the next regularly scheduled meeting of the Board after receipt of the recommended decision.

The Board shall consider an expulsion recommendation in closed session, unless the student has requested that the matter be considered in a public meeting in accordance with these procedures. (Education Code Section 72122.)

The student shall be notified in writing, by registered or certified mail to the address last on file with the District, or by personal service, at least three days prior to the meeting, of the date, time, and place of the Board's meeting.

The student may, within 48 hours after receipt of the notice, request that the hearing be held as a public meeting.

Even if a student has requested that the Board consider an expulsion recommendation in a public meeting, the Board will hold any discussion that might be in conflict with the right to privacy of any student other than the student requesting the public meeting in closed session.

The Board may accept, modify, or reject the findings, decisions and recommendations of the Vice-President Student Services/CSSO or designee or the hearing panel. If the Board modifies or rejects the decision, the Board shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The decision of the Board shall be final.

The final action of the Board on the expulsion shall be taken at a public meeting, and the result of the action shall be a public record of the District.

Immediate Interim Suspension (Education Code Section 66017): The Vice-President Student Services/CSSO or designee may order immediate suspension of a student where he/she/they conclude that immediate suspension is required to protect lives or property and to ensure the maintenance of order. In cases where an interim suspension has been ordered, the time limits contained in these procedures shall not apply, and all hearing rights, including the right to a formal hearing where a long-term suspension or expulsion is recommended, will be afforded to the student within ten (10) days.

Removal from Class (Education Code Section 76032): Any instructor may order a student removed from his/her/their class for the day of the removal and the next class meeting. The instructor shall immediately report the removal to the Vice-President Student Services/CSSO or designee. The Vice-President Student Services/CSSO or designee shall arrange for a conference between the student and the instructor regarding the removal. If the instructor or the student requests, the Vice-President Student Services/CSSO or designee shall attend the conference. The student shall not be returned to the class during the period of the removal without the concurrence of the instructor. Nothing herein will prevent the Vice-President Student Services/CSSO or designee from recommending further disciplinary procedures in accordance with these procedures based on the facts which led to the removal.

Withdrawal of Consent to Remain on Campus: The Vice-President Student Services/CSSO or designee may notify any person for whom there is a reasonable belief that the person has willfully disrupted the orderly operation of the campus that consent to remain on campus has been withdrawn. If the person is on campus at the time, they must promptly leave or be escorted off campus. If consent is withdrawn by the Vice-President Student Services/CSSO or designee a written report must be promptly made to the Superintendent/President.

The person from whom consent has been withdrawn may submit a written request for a hearing on the withdrawal within the period of the withdrawal. The request shall be granted not later than seven days from the date of receipt of the request. The hearing will be conducted in accordance with the provisions of this procedure relating to interim suspensions.

In no case shall consent be withdrawn for longer than 14 days from the date upon which consent was initially withdrawn.

Any person as to whom consent to remain on campus has been withdrawn who knowingly reenters the campus during the period in which consent has been withdrawn, except to come for a meeting or hearing, is subject to arrest (Penal Code Section 626.4).

Time Limits: Any times specified in these procedures may be shortened or lengthened if there is mutual concurrence by all parties.

No Disciplinary Action against Complainants or Witnesses in Sexual Assault Investigations

An individual who participates as a Complainant or witness in an investigation of sexual assault, domestic violence, dating violence, or stalking will not be subject to disciplinary sanctions for a violation of the District’s student conduct policy at or near the time of the incident, unless the District determines that the violation was egregious, including, but not limited to, an action that places the health or safety of any other person at risk or involves plagiarism, cheating, or academic dishonesty.

Reference: BP #5500, AP #5500

Approvals:

Academic Senate: February 8, 2023

Classified Senate: None

Cabinet: November 13, 2023

AP 5530 Student Rights Complaints and Grievance Procedures

AP 5530 Student Rights Complaints and Grievances Procedures

Reference: Education Code 76224 subdivision a; ACCJC Accreditation Eligibility Requirement 20, ACCJC Accreditation Standard 2

The purpose of this procedure is to provide a prompt and equitable means of resolving general student complaints and grievances. This procedure is available to any student who reasonably believes a college decision or action has adversely affected their rights as a student.

This procedure shall include, but not be limited to, grievances regarding:

The exercise of rights of free expression protected by state and federal constitutions and Education Code Section 76120
Academic complaints including but not limited to:
- Coursework: or
- Course grades, to the extent permitted by Education Code Section 76224(a), which provides: "When grades are given for any course of instruction taught in a community college District, the grade given to each student shall be the grade determined by the instructor of the course and the determination of the student's grade by the instructor, in the absence of mistake, fraud, bad faith, or incompetency, shall be final.” “Mistake” may include, but is not limited to errors made by an instructor in calculating a student’s grade and clerical errors. Refer to AP 4231 regarding course grades.
Non-academic complaints including, but not limited to concerns related to departments or services.

This procedure does not apply to:

Student disciplinary actions, which are covered under Board Policy 5500 and Administrative Procedures 5500, 5520.
Parking citations (i.e., “tickets”); complaints about citations must be directed to the Director of Facilities.
Sex discrimination as prohibited by Title IX of the Higher Education Amendments of 1972. Harassment and discrimination complaints are covered under Board Policies and Administrative Procedures 3433, 3540, and Administrative Procedure 3434.

Definitions:

Grievant – A Student who has filed a grievance.

Grievance Officer – an employee appointed by the Superintendent/President who shall assist students in seeing a resolution by informal or formal means.

Party – The student or any persons claimed to have been responsible for the student’s alleged grievance, together with their representatives. “Party” shall not include the Grievance Hearing Committee or the College Grievance Officer.

Superintendent/President – The Superintendent/President or a designated representative of the Superintendent/President.

Student – A currently enrolled student, a person who has filed an application for admission to the college, or a former student. A grievance by an applicant shall be limited to a complaint regarding denial of admission. Former student shall be limited to grievances in relation to course grades to the extent permitted by Education Code Section 76224(a). See AP 4231

Respondent – Any person claimed by a grievant to be responsible for the alleged grievance.

Day – Unless otherwise provided, day shall mean a day during which the college is in session and regular classes are held, excluding Saturdays and Sundays.

Grievance Procedures

Step 1 – Informal Resolution

Informal Resolution – The goal of an informal resolution is to provide an opportunity for the parties to discuss the issue and agree on a solution instead of filing a formal complaint/grievance. Each student who has a complaint (grievance) shall make a reasonable effort to resolve the matter on an informal basis, and shall attempt to solve the problem with the person with whom the student has the grievance, that person’s immediate supervisor, or the college administration.

Students may request an ally, such as a staff member or an AS�鶹�� Officer to accompany them to any meeting during the informal resolution process.

Any student who has a complaint (grievance) shall first attempt to resolve the complaint through an informal resolution. The following steps shall be taken in the sequence presented within 60 days of the incident:

A. Meet with the person(s) involved/accused to seek a solution.

B. Meet with the Vice President of Instruction/CIO (if the accused is a faculty member) or the direct supervisor of the accused staff member, or other administrator as appropriate.

C. Meet with the Vice-President of Student of Services/CSSO or designee. The Vice-President Student Services/CSSO or designee may organize an informal meeting with all parties directly involved with the complaint.

In order to maintain accurate records, Administrators who receive a written complaint/grievance must provide a copy of the complaint to the Vice-President Student Services/CSSO within 5 working days of receipt in order to assure that all timelines are met, and the resolution is logged in the student complaint log.

Informal meetings and discussion between persons directly involved in a grievance are essential at the outset of a dispute and should be encouraged at all stages. An equitable solution should be sought before persons directly involved in the case have stated official or public positions that might tend to polarize the dispute and render a solution more difficult. At no time shall any of the persons directly or indirectly involved in the case use the fact that a grievance has been filed, or the character of the informal discussion for the purpose of strengthening the case for or against persons directly involved in the dispute or for any purpose other than the settlement of the grievance.

Step 2 – Filing a Grievance

Student Complaint/Grievance Form – An electronic form located on the college website to be completed by a student who wishes to file an official, formal complaint/grievance.

If the student still believes the issue has not been resolved satisfactorily after completing step 1, the student can complete a Student Complaints/Grievance Form within 10 days of the incident on which the grievance is based, or 10 days after the student learns of the basis for the grievance, whichever is later. If the student wishes the grievance to become official, the Student Complaints/Grievance Form must be filed. Within 10 days following receipt of the Grievance Form, the Grievance Officer shall advise the student of their rights, responsibilities and solution options, under these procedures, and assist the student, if necessary, with the completion of the Student Complaint/Grievance Form.

If at the end of 20 days following the student's first meeting with the Grievance Officer, there is no resolution of the complaint, which is satisfactory to the student, the student shall have the right to request a grievance hearing. The student shall submit a request in writing to the Grievance Officer.

Step 3 – Formal Hearing

Hearing Committee and Chair - The Hearing Committee and Hearing Panel Chair shall be composed of one administrator, one faculty member, one classified member and one student as described in AP 5520.

Within 10 days following receipt of the request for grievance hearing, the Vice President of Student Services/CSSO or designee shall appoint a Grievance Hearing Committee as described in AP 5520. The Grievance Hearing Committee shall meet in private and without the parties present to select a Chair and to review the Student Complaint/Grievance and determine whether it presents sufficient grounds for a hearing.

The determination of whether the Complaint/Grievance presents sufficient grounds for a hearing shall be based on the following:

The statement contains facts which, if true, would constitute a grievance under these procedures;
The grievant is a student as defined in these procedures, which include applicants and former students;
The grievant is personally and directly affected by the alleged grievance;
The grievance was filed in a timely manner;
The grievance is not clearly frivolous, clearly without foundation, or clearly filed for purposes of harassment.

If the grievance does not meet each of the requirements, the Hearing Committee Chair shall notify the student in writing of the rejection of the Request for a Grievance Hearing, together with the specific reasons for the rejection and the procedures for appeal. This notice will be provided within 10 days of the date the decision is made by the Grievance Hearing Committee.

Appeal to the Superintendent/President:

Any appeal relating to a Grievance Hearing Committee decision that the Statement of Grievance does not present a grievance as defined in these procedures shall be made in writing to the Superintendent/President within 10 days of the decision. The Superintendent/President shall review the Grievance and Request for Grievance Hearing in accordance with the requirements for a grievance provided in these procedures, but shall not consider any other matters. The Superintendent/President’s decision whether or not to grant a grievance hearing shall be final and not subject to further appeal.

If the Request for Grievance Hearing satisfies each of the requirements, the College Grievance Officer shall schedule a grievance hearing. The hearing will begin within 10 days following the decision to grant a Grievance Hearing. All parties to the grievance shall be given no less than a five day notice of the date, time, and place of the hearing.

Hearing Procedures:

The decision of the Grievance Hearing Committee Chair shall be final on all matters relating to the conduct of the hearing unless there is a vote of a majority of the other members of the panel to the contrary.

The members of the Grievance Hearing Committee shall be provided with a copy of the grievance and any written response provided by the respondent before the hearing begins.

Each party to the grievance may call witnesses and introduce oral and written testimony relevant to the issues of the matter.

Formal rules of evidence shall not apply. Any relevant evidence shall be admitted.

Unless the Grievance Hearing Committee determines to proceed otherwise, each party to the grievance shall be permitted to make an opening statement. Thereafter, the grievant or grievants shall make the first presentation, followed by the respondent or respondents. The grievant(s) may present rebuttal evidence after the respondent(s)' evidence. The burden shall be on the grievant or grievants to prove by substantial evidence that the facts alleged are true and that a grievance has been established as specified above.

Each party to the grievance may represent themselves and may have the right to be represented by a person of their choice; except that an attorney shall not represent a party unless, in the judgment of the Grievance Hearing Committee, complex legal issues are involved. If a party wishes to be represented by an attorney, a request must be presented to the Vice President of Student Services with the name and contact information of the attorney not less than 5 days prior to the date of the hearing. If the student is accompanied by an attorney, the attorney may be present at the Grievance Hearing. The attorney may not address the Grievance Hearing Committee and shall not be permitted to participate in any way during the hearing.

If one party is permitted to be accompanied by an attorney, any other party shall have the right to be accompanied by an attorney with the same limitations above. The hearing committee may also request legal assistance through the Superintendent/President. Any legal advisor provided to the hearing committee may sit with it in an advisory capacity to provide legal counsel but shall not be a member of the panel nor vote with it.

Hearings shall be closed and confidential unless all parties request that it be open to the public. Any such request must be made no less than five days prior to the date of the hearing.

In a closed hearing, witnesses shall not be present at the hearing when not testifying, unless all parties and the committee agree to the contrary.

The Grievance Officer will record the hearing by tape recording or stenographic recording and this will be the only recording made. No witness who refuses to be recorded may be permitted to give testimony. In the event the recording is by tape recording, the Grievance Hearing Committee Chair shall, at the beginning of the hearing, ask each person present to identify themselves by name, and thereafter shall ask witnesses to identify themselves by name. The tape recording shall remain in the custody of the District, either at the college or the District office, at all times, unless released to a professional transcribing service. Any party may request a copy of the tape recording.

All testimony shall be taken under oath; the oath shall be administered by the Grievance Hearing Committee Chair. Written statements of witnesses under penalty of perjury shall not be used unless the witness is unavailable to testify. A witness who refuses to be tape recorded shall be considered to be unavailable.

Within 10 days following the close of the hearing, the Grievance Hearing Committee shall prepare and send to the Superintendent/President a written decision. The decision shall include specific factual findings regarding the grievance, and shall include specific conclusions regarding whether a grievance has been established as defined above. The decision shall also include a specific recommendation regarding the relief to be afforded the grievant, if any. The decision shall be based only on the record of the hearing, and not on matter outside of that record. The record consists of the original grievance, any written response, and the oral and written evidence produced at the hearing.

Superintendent/President’s Decision:

Within 10 days following receipt of the Grievance Hearing Committee's decision and recommendation(s), the Superintendent/President shall send to all parties his/her written decision, together with the Hearing Committee's decision and recommendations. The Superintendent/President may accept or reject the findings, decisions and recommendations of the Hearing Committee. The factual findings of the Hearing Committee shall be accorded great weight; and if the Superintendent/President does not accept the decision or a finding or recommendation of the Hearing Committee, the Superintendent/President shall review the record of the hearing, and shall prepare a new written decision which contains specific factual findings and conclusions. The decision of the Superintendent/President shall be final.

Time Limits:

Any times specified in these procedures may be shortened or lengthened if there is mutual concurrence by all parties.

All Grievance Hearing Committee proceedings, including audio recordings and copies of all decisions made, shall be maintained by the Grievance Officer for seven (7) calendar years. Access to the recordings and copies of the decisions made shall be limited to the parties involved, unless otherwise required by law.

Reference: AP #3410, AP #3430, AP #3435, #AP 4231

Approvals:

Academic Senate: April 17, 2023

Classified Senate: September 28, 2023

Cabinet: October 9, 2023

AP 5570 Student Credit Card Solicitation

AP 5610 Voter Registration

AP 5700 Intercollegiate Athletics

References: Education Code Sections 66271.6, 66271.8, 67360 et seq., and 78223; Title IX, Education Amendments of 1972; ACCJC Accreditation Standard II.C.4

�鶹�� is dedicated to providing its student athletes the opportunity to experience the valuable lessons associated with structured athletic participation. �鶹�� strives to provide quality transfer, career, and life-long learning programs that provide the student athletes with the knowledge and skills necessary to succeed in life.

Athletic Recruiting Rules and Regulations

�鶹�� adheres to the California Community College Athletic Association (CCCAA) Constitution that addresses all areas of recruiting. The college is required to submit a yearly R-1 & R2 form, signed by the Superintendent/President, which verifies that all coaches and all other people acting as agents of �鶹�� understand and pledge to follow the CCCAA recruiting Bylaws.

Procedures for Establishing Athletic Eligibility

Each year every student-athlete completes a “Form 1” which is the primary information tool used to establish the eligibility for the up-coming season of sport. The Athletic Director is responsible for having each prospective student-athlete fill out the “Form 1”, along with other forms that are required and these forms are processed and signed by the Athletic Director and each head coach. The forms are sent to an independent Athletic Eligibility Officer in the Admissions and Records Office who makes the official determination on athletic eligibility before sending the completed documents to the Conference Commissioner.

Intercollegiate athletic competition is governed by the Golden Valley Conference and the California Community College Athletic Association Constitution. Obtaining clearance for athletic eligibility often requires considerable checking of records and code provisions. These procedures should be started well in advance of the opening of each athletic season. The Athletic Director will interpret the State Athletic Constitution and Conference regulations for all persons concerned. Students will be assisted in establishing athletic eligibility.

Name, Image, Likeness, and Athletic Reputation

Prospective Student Athlete: The District will not provide a prospective student athlete with compensation in relation to the athlete’s name, image, likeness, or athletic reputation.

Student Athletes: The District will not prevent a student participating in intercollegiate athletics from either earning compensation as a result of the use of the student athlete’s name, image, likeness, or athletic reputation, or from obtaining professional representation by duly licensed athletic agents or attorneys. However, a student athlete may not enter into a contract that provides compensation to the student athlete for their name, image, likeness, or athletic reputation if the contract conflicts with a provision of the student athlete’s team contract.

A student who enters into a contract providing compensation for use of the student’s name, image, likeness, or athletic reputation must disclose the contract to the Director of Athletics. If the District determines that a conflict between the student athlete’s contract and the student athlete’s team contract, the Director of Athletics will disclose the conflict to the student or student’s legal representative, if any, and identify the contractual provisions that conflict.

Any team contract entered into, modified or renewed on or after September 1, 2021 will not prevent a student athlete from using their name, image, likeness, or athletic reputation for a commercial purpose when the athlete is not engaged in official team activities.

A student athlete’s scholarship eligibility will not be impacted as a result of the student earning compensation for their name, image, likeness, or athletic reputation.

The District will not revoke a student-athlete’s scholarship that provides the student-athlete with the cost of attendance as a result of the student athlete earning compensation or obtaining legal representation in accordance with state law.

Reference: BP #5700

Approvals:

Academic Senate: October 11, 2023

Classified Senate: October 26, 2023

Cabinet: December 11, 2023

Chapter 6: Business and Fiscal Affairs

Chapter 7: Human Resources

What?	When?	To Whom?	Chapter(s)
Development, disclosure and implementation of all campus security policies	Routinely on an ongoing basis	All members of the campus community	The Handbook for Campus Crime Reporting 8-9
Timely warnings to alert the campus community about crimes that pose a serious or continuing threat to safety.	Whenever there is a threat that a crime is ongoing or may be repeated (i.e., as soon as the information becomes available).	All members of the campus community.	The Handbook for Campus Crime Reporting 5
A daily crime log that lists, by date reported, all crimes reported to the campus security.	Updated daily as crimes are reported.	Must be made available for public inspection without exception.	The Handbook for Campus Crime Reporting 6
Annual security report containing campus security policy disclosures and crime statistics for the previous three years.	Must be published and distributed annually by October 1. There is no grace period.	Current students and employees individually. Prospective students and employees notified of availability of report.	The Handbook for Campus Crime Reporting 7–10
Report to ED of statistics for Clery Act crimes via designated Web site.	Each fall, on the dates provided by ED in a letter to the institution.	Made available for public inspection.	The Handbook for Campus Crime Reporting 11

OCCUPANCY	BI-ANNUAL	MONTHLY
Campus, et al.	X
Child Development Center (CDC)		X

Jun-Aug	Board approves Superintendent/President (S/P) objectives developed at June Board Retreat
Aug	S/P shares objectives with campus Administrators develop their own objectives in line with S/P’s objectives
Feb - Mar	Senate leadership gathers feedback administrators’ objectives and general performance
May	S/P discusses evaluation and obtainment of objectives and general performance with the following group: (1) Classified Senate President, or designee (2) Academic Senate President, or designee (3) A regular or contract employee mutually agreeable between President and evaluee (4) Administrator reporting to President mutually agreeable between President and evaluee
June- July	S/P finalizes evaluation: (1) Written update from evaluee (2) Discussion with above persons (3) Discussion with evaluee

Connect With Us

Board Policies and Administrative Procedures

Board Policies

BP 1100 The Feather River Community College District

BP 1200 District Mission

BP 2010 Board Membership

BP 2015 Student Member(s)

BP 2100 Board Elections

AP 2105 Election of Student Trustee

BP 2110 Vacancies on the Board

BP 2130 Term Limits

BP 2210 OFFICERS

BP 2220 Committees of the Board

BP 2305 Annual Organizational Meeting

BP 2310 Regular Meetings of the Board

BP 2315 Closed Sessions

BP 2320 Special and Emergency Meetings

BP 2330 Quorum and Voting

BP 2340 Board Meeting Agendas

BP 2345 Public Participation at Board Meetings

BP 2350 Speakers

BP 2355 Decorum

BP 2360 MINUTES

BP 2365 Recording

BP 2410 Board Policy and Administrative Procedures

BP 2430 Delegation of Authority - Policy

BP 2431 CEO Selection

BP 2432 Administrator in Charge

BP 2435 Evaluation of the Superintendent / President

BP 2510 Participation in Local Decision Making

BP 2511 Internal Communication of Participation in Local Decision Making

BP 2514 Board Action on Issues Not Directly Affecting the College

BP 2515 Authorized Signatures

BP 2518 Action in Emergency

BP 2519 Power to Contract

BP 2610 Presentation of Initial Collective Bargaining Proposals

BP 2710 Conflict of Interest

BP 2715 Code of Ethics/Standards of Practice Board of Trustees

BP 2716 Political Activity

BP 2717 Personal Use of Public Resources

BP 2720 Communication Among Board Members

BP 2725 Board Member Compensation

BP 2735 Board Member Travel

BP 2740 Board Education

BP 2745 BOARD SELF-EVALUATION

BP 2750 Board Member Absence from the State

BP 3050 INSTITUTIONAL CODE OF ETHICS

BP 3100 Organizational Structure

BP 3200 ACCREDITATION

BP 3225 Institutional Effectiveness

BP 3250 Institutional Planning

BP 3260 Integrated Program Review

BP 3280 GRANTS

BP 3300 Public Records

BP 3310 Records Retention and Destruction

BP 3410 Nondiscrimination

BP 3420 Equal Employment Opportunity

BP 3430 Prohibition of Harassment

BP 3433 Prohibition of Sexual Harassment under Title IX

BP 3440 Service Animals

BP 3500 CAMPUS SAFETY

BP 3501 Campus Security and Access

BP 3503 Missing Student Notification

BP 3507 Compliance with National Incident Management System (NIMS) and State Standardized Emergency Management System (SEMS)

BP 3510 Workplace Violence

BP 3515 Reporting of Crimes

BP 3518 Child Abuse Reporting

BP 3520 Local Law Enforcement

BP 3530 Weapons on Campus

BP 3540 Sexual and Other Assaults on Campus

BP 3550 Drug Free Environment and Drug Prevention Program

BP 3560 Alcoholic Beverages

BP 3570 Smoke and Tobacco Free Environment

BP 3600 Auxiliary Organizations

BP 3710 Securing of Copyright

BP 3715 Intellectual Property

BP 3720 Computer and Network Use

BP 3725 Information and Communications Technology Accessibility & Acceptable Use

BP 3810 Claims Against the District

BP 3820 Gifts

BP 4224 Transferring Academic Credit to �鶹��